Funding Opportunity Number: PRM-ANE-11-CA-001-NEA-041511-Iraqis.
Catalog of Federal Domestic Assistance (CFDA) number: 19.519 - Overseas Refugee Assistance Programs for Near East and South Asia
Announcement issuance date: Friday, April 15, 2011
Proposal submission deadline: Tuesday, May 17, 2011 at 12:00 p.m. (noon) EDT. Proposals submitted after this deadline will not be considered.
ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address difficulties that may arise due to system delays.
Final budget appropriations for this fiscal year will determine the level of support PRM is able to offer through this request for proposals.
Proposed Program Start Dates: Proposed new projects may begin between August 1, 2011 and September 30, 2011. Proposed continuation projects which have been granted a no cost extension may begin up until December 31, 2011, subject to the availability of funds.
Duration of Activity: No more than 12 months. Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.
Current Funding Priorities for Iraqi Refugees in the Middle East: PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for displaced Iraqis as identified below.
NGOs submitting proposals in response to this funding announcement must be registered to operate in each of the countries of the proposed activities by the program start date. Within the body of the proposal, NGOs should clearly state their ability to operate in the proposed areas and include documentation providing verification of their registration status as an attachment. Documentation of registration status is particularly important in Syria and Turkey. NGOs which do not currently have an active, sustained presence in Iraq should provide information on actions taken to initiate operations, including baselines.
1) Assistance Programs
(a) Because of PRM’s mandate to provide protection, assistance, and durable solutions for refugees and victims of conflict, PRM will only consider funding projects that include a direct beneficiary base of at least 50 percent refugees, internally displaced persons (IDPs), or returnees. In Syria, Jordan, Lebanon, Egypt, and Turkey, proposed activities should primarily support Iraqi refugees. Inside Iraq, PRM is interested in projects which support both local integration of IDPs and reintegration of returning IDPs and refugees. PRM will consider proposals for activities in a single country as well as regional programs.
(b) Proposals for programs outside Iraq must focus on one or more of the following sectors (not listed by priority):
(c) Proposals for programs inside Iraq should focus on durable solutions for IDPs and returnees. They should be designed to increase local capacity of relevant Iraqi government and non-government actors and describe the extent to which the NGO is able to utilize local organizations/resources to meet the needs of its beneficiaries. Proposals should include detailed information on planned coordination and referral mechanisms to both local and international organizations.
Programs must focus on one or more of the following sectors (not listed by priority):
(d) All program design should take into account the following guidance:
(e) PRM will accept proposals from any NGO working in the above-mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Country Specific Instructions
Iraq: NGOs should describe security arrangements for international and local staff.
International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.
In the past, PRM has funded NGO programs assisting Iraqis that ranged from $300,000 for a single-country project to up to $6 million for a regional project. The majority of the projects we funded were less than $2 million. In FY 2011, project proposals with solid and compelling budget justifications will be considered. Budgets based on a realistic and well-articulated assessment of needs and expenses will be noted favorably.
Budgets for regional projects should be broken down by country. As much as possible, all budgets should be broken down by objective.
As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:
Proposal Content, Formatting and Template:
Please refer to the “Proposal Submission and Review Process” section in PRM’s General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s NGO GUIDELINES:
This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding PRM’s reporting requirements please see PRM’s General NGO Guidelines.
Assistance Award Provision - SPOT
The following provisions will be included in the Bureau specific component of the Notice of Award for performance in a designated combat area (currently Iraq and Afghanistan). Recipients are required to include this provision in any sub-grant awards or agreements.
SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA (CURRENTLY IRAQ AND AFGHANISTAN)
(Revised January 2011)
All recipient personnel deploying to areas of combat operations, as designated by the Secretary of Defense (currently Iraq and Afghanistan), under grants over $100,000 or performance over 30 days must register in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Recipients of federal assistance awards shall register in SPOT before deployment, or if already in the designated operational area, register upon becoming an employee under the assistance award and maintain current data in SPOT. Information on how to register in SPOT is available from your Grants Officer or Grants Officer Representative.
Recipients must enter all U.S. and Third Country National (TCN) personnel into SPOT. If the Recipient has concerns about the safety of locally hired Iraqi or Afghan personnel because of personal data entered into SPOT, arrangements may be made with the Grants Officer or the Grants Officer Representative to report anonymous aggregate data.
Locally-hired Iraqi or Afghan personnel can be added anonymously through the use of the aggregate count template except as noted in the following paragraph.
Recipients utilizing personnel who are performing a private security function; are performing duties as a translator or interpreter; require access to U.S. facilities, services, or support; or desire consideration for refugee or special immigrant status under the Refugee Crisis in Iraq Act of 2007 (subtitle C of title XII of Public Law 110–181) must be entered into SPOT individually with all required personal information. If a locally-hired Iraqi or Afghan national falls into one of these categories, the Recipient must enter all of the required identification data into SPOT.
When the Grantee is ready to enter locally-hired individuals using the Aggregate Count method, the Grantee will notify the Grants Officer who will contact the Department SPOT Program Manager (A/LM/AQM) to obtain the “Aggregate Count” template. The Grantee will complete the “Aggregate Count” template and return to the SPOT Program Manager who will ensure that aggregate counts are loaded into SPOT. The Grantee SPOT Administrator is responsible for updating the aggregate locally hired national count on a quarterly basis by providing updated information via the “Aggregate Count” As template to the GOR/GO for each award who will forward to the Department SPOT Program Manager for SPOT entry.
Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, grantees are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations, the term PSC includes any personnel providing protection of the personnel, facilities, property of a grantee or subgrantee at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties.
As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances.
Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of their grant.
Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact.
Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.)
PRM Program Analyst Virginia Terhar (TerharVS@state.gov; 202-453-9292), Washington, D.C.
Regional Refugee Coordinator Rebecca Fong (FongRA@state.gov), U.S. Embassy, Damascus, Syria.
Iraq Refugee and IDP Assistance Coordinator Megan Larson-Koné (LarsonkoneME@state.gov), U.S. Embassy, Baghdad, Iraq.