Funding Opportunity Number: PRM-ECA-11-CA-SA-03102011-AFGHANS
Catalog of Federal Domestic Assistance (CFDA) number: 19.519 - Overseas Refugee Assistance Programs for Near East and South Asia
Announcement issuance date: Thursday, March 10, 2011
Proposal submission deadline: Wednesday, April 13, 2011 at 12:00 p.m. (noon) EDT. Proposals submitted after this deadline will not be considered.
ADVISORY: Grants.gov expects to experience a continued high volume of activity. PRM strongly recommends submitting proposals early.
Proposed Program Start Dates: June 1 – September 30, 2011.
Duration of Activity: Program plans from 12 to 36 months will be considered. Actual awards will not exceed 12 months in duration. See guidance below.
The Afghanistan National Development Strategy (ANDS) objective with respect to refugees, returnees and IDP’s is to efficiently manage the voluntary return of refugees and IDPs and their reintegration into productive participation in society. As part of PRM’s support of ANDS goals, PRM intends for activities and programs to transition to locally available services, early recovery and/or development programs, or to self-reliance.
Actual awards will not exceed 12 months in duration. Applicants with multi-year programs may submit multi-year applications with proposals that include multi-year strategies that present activities and projected budgets in 12-month time periods not to exceed 36 months from the proposed start date. See guidance below.
Multi-year applications may be submitted with proposals to facilitate the transition of PRM-funded activities to locally available services, early recovery and/or development programs, or to self-reliance. The proposals should demonstrate that the conclusion of PRM-funded activities would result in this successful transition.
Multi-year applications selected for funding by PRM will be funded in 12-month increments based on the proposals submitted in the competing application and as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application as detailed in the Noncompeting Application Requirements section below and will be contingent upon available funding, strong performance, and continuing need. NGOs receiving awards under these terms will be required to submit continuation applications at least three months in advance of the end of each 12-month period of activities. Please see the “Proposal Content, Formatting, and Templates” section for additional guidance.
PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term and diverse funding sources.
Current Funding Priorities for Returning Refugees in Afghanistan:
In FY2011, PRM priorities include emergency humanitarian assistance to and reintegration of recent refugee returnees and the protection and assistance needs of refugees who returned less recently, but who have not fully reintegrated into Afghan society. For all programs, PRM prioritizes activities for extremely vulnerable individuals such as women and girls.
More than 5.6 million Afghans have returned to Afghanistan since 2002. UNHCR assisted almost 113,000 refugee returnees during 2010. The Bureau supports durable resettlement and reintegration of returnees, especially extremely vulnerable individuals, through promotion of sustainable livelihoods and life-saving activities. Program proposals should address needs and regions not covered by UNHCR or other international organizations.
More emphasis will be placed on integrated approaches to reintegration activities by UNHCR in 2011. This intends to ensure close coordination of assistance and programs provided to beneficiaries by different actors to tackle the overall well-being of the population groups concerned, ensure sustainability of return and pave the way for a longer-term development. In 2011, a number of specific areas/regions will be identified throughout the country where pilot models of sustainable reintegration will be developed with the aim to further extend to other locations.
PRM will accept proposals from any NGO providing humanitarian and reintegration assistance, and priority will be given to proposals from organizations that demonstrate:
Country Specific Instructions:
Activities can include, but are not limited to, the following:
For extremely vulnerable populations such as recent returnees, less recent returnees who have not successfully reintegrated, and women and children, PRM will also consider programs focused in the following areas:
Multi-sectoral programs are encouraged. Although PRM anticipates the majority of awards will provide support for Afghan returnees, submissions may include activities which cover emergency needs of Pakistani refugees in Afghanistan.
Transition Strategy/Coordination Requirements:
All programs must include a detailed description of how activities will transition to locally available services, early recovery and/or development programs, or to self-reliance. Each program objective should contain an outcome or impact indicators that capture transition activities and outcomes.
PRM will prioritize projects that either coordinate with, or are already incorporated in the Afghanistan Consolidated Appeal (CAP) 2011, the Afghanistan National Development Strategy (ANDS), the United Nations Development Assistance Framework (UNDAF), and/or the National Solidarity Programme (NSP). All projects indicators must disaggregate by gender, age, and location (i.e. supply GPS coordinates or districts where activities occur). Programs addressing needs of women should align with the National Action Plan for the Women of Afghanistan (NAWPA) 2008 – 2018.
PRM will consider projects with budgets ranging from $250,000 to $2,000,000 for one year.
PRM looks favorably on cost-sharing and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:
Proposal Content, Formatting and Templates:
PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.
In addition to referencing the “Proposal Submission and Review Process” section in the General PRM NGO Guidelines, applicants proposing multi-year programs should adhere to the following additional guidance.
Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 36 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for the first 12-months of activities. PRM expects all multi-year program plans to broadly outline the necessary out-year activities for the successful transition and cessation of PRM-funding of the program. Multi-year strategies should include notional budgets (budget summaries only) for out-year activities. Objectives and indicators for out-year 12-month program cycles are not required as part of the initial proposal and will be requested with continuation applications.
Following are examples that are appropriate and encouraged for the second and third 12-month program cycles:
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s FY2011 NGO GUIDELINES:
This announcement is designed to accompany the General PRM NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the guidelines and this announcement to ensure that proposed activities align with PRM’s priorities and that your proposal submission complies with requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken. NGOs receiving PRM funding should use the recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator. PRM’s Afghan refugee programs are subject to a number of reports and audits by Congressional, interagency, and State entities. Organizations awarded funding by PRM should expect to receive onsite monitoring by PRM or outside entities reviewing PRM’s oversight of NGO programs. Project results and data reported in required quarterly and final program reports may be provided by PRM to other USG entities evaluating assistance in Afghanistan. PRM will safeguard information on individual beneficiaries and staff, but NGOs should be aware that their organization’s name, project locations, and other data may be made available to the public as part of these reports and audits.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement and/or finalized negotiated indirect cost rate agreement.
Noncompeting Application Requirements
Multi-year applications selected for funding by PRM will be funded in 12 month increments based on the proposals submitted in the competing application and as approved by PRM. Continued funding after the initial 12 month award requires the submission of a noncompeting continuation application as follows:
Assistance Award Provision - SPOT
The following provisions will be included in the Bureau specific component of the Notice of Award for performance in a designated combat area (currently Iraq and Afghanistan). Recipients are required to include this provision in any sub-grant awards or agreements.
SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA (CURRENTLY IRAQ AND AFGHANISTAN)\
(Revised January 2011)
All recipient personnel deploying to areas of combat operations, as designated by the Secretary of Defense (currently Iraq and Afghanistan), under grants over $100,000 or performance over 30 days must register in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Recipients of federal assistance awards shall register in SPOT before deployment, or if already in the designated operational area, register upon becoming an employee under the assistance award and maintain current data in SPOT. Information on how to register in SPOT is available from your Grants Officer or Grants Officer Representative.
Recipients must enter all U.S. and Third Country National (TCN) personnel into SPOT. If the Recipient has concerns about the safety of locally hired Iraqi or Afghan personnel because of personal data entered into SPOT, arrangements may be made with the Grants Officer or the Grants Officer Representative to report anonymous aggregate data.
Locally-hired Iraqi or Afghan personnel can be added anonymously through the use of the aggregate count template except as noted in the following paragraph.
Recipients utilizing personnel who are performing a private security function; are performing duties as a translator or interpreter; require access to U.S. facilities, services, or support; or desire consideration for refugee or special immigrant status under the Refugee Crisis in Iraq Act of 2007 (subtitle C of title XII of Public Law 110–181) must be entered into SPOT individually with all required personal information. If a locally-hired Iraqi or Afghan national falls into one of these categories, the Recipient must enter all of the required identification data into SPOT.
When the Grantee is ready to enter locally-hired individuals using the Aggregate Count method, the Grantee will notify the Grants Officer who will contact the Department SPOT Program Manager (A/LM/AQM) to obtain the “Aggregate Count” template. The Grantee will complete the “Aggregate Count” template and return to the SPOT Program Manager who will ensure that aggregate counts are loaded into SPOT. The Grantee SPOT Administrator is responsible for updating the aggregate locally hired national count on a quarterly basis by providing updated information via the “Aggregate Count” As template to the GOR/GO for each award who will forward to the Department SPOT Program Manager for SPOT entry.
Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, grantees are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations, the term PSC includes any personnel providing protection of the personnel, facilities, property of a grantee or subgrantee at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties.
As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances.
Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of their grant.
Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact.
For more details regarding PRM’s reporting requirements please see General PRM NGO Guidelines.
Proposal Review Process:
PRM will conduct a formal review of all submitted proposals submitted. A review panel will evaluate submissions based on the above-referenced criteria and priorities in the context of available funding.
PRM will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will formally notify NGOs of final decisions by Bureau management.
PRM Points of Contact:
Should you have technical questions related to this announcement, please contact the staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund programs.):
PRM Program Officer: Diane Whitten (Whittendl@state.gov), Washington, D.C.
Kabul Regional Refugee Coordinator: Carolyn Coberly (CoberlyCH@state.gov), U.S. Embassy Refugee and Migration Affairs, Kabul, Afghanistan.