Catalog of Federal Domestic Assistance (CFDA) number:
19.519 - Overseas Refugee Assistance Programs for Near East and South Asia
Announcement issuance date: April 12, 2010
Proposal submission deadline: May 12, 2010 at 12:00 p.m. (noon) EST. Proposals submitted after this deadline will not be considered.
ADVISORY: Grants.gov is expected to experience continued high volume of activity in the near future. PRM strongly recommends submitting your proposal early to allow time to address difficulties that may arise due to system delays.
Proposed Program Start Dates: Proposed new projects may begin between July 1, 2010 and September 30, 2010. Proposed continuation projects which have been granted a no cost extension may begin up until December 31, 2010.
Duration of Activity: No more than 12 months. Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project for one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.
Current Funding Priorities for Iraqi Refugees in the Middle East:
PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for displaced Iraqis as identified below. Proposals for assistance programs and the monitoring and evaluation system in Lebanon should be submitted separately.
NGOs submitting proposals in response to this funding announcement must be registered to operate in each of the countries of the proposed activities by the program start date. Within the body of the proposal, NGOs should clearly state their ability to operate in the proposed areas and include documentation providing verification of their registration status as an attachment. Documentation of registration status is particularly important in Syria and Turkey. NGOs which do not currently have an active, sustained presence in Iraq and wish to propose cross-border projects there should provide information on actions taken to initiate operations.
1) Assistance Programs
(a) Proposed activities should primarily support Iraqi refugees in Syria, Jordan, Lebanon, Egypt, and Turkey, as well as returnees in Iraq. PRM will consider proposals for activities in a single country as well as regional programs.
PRM has a special interest in regional programs which include cross-border projects to support voluntary returns and sustainable reintegration with activities and staff based inside and outside Iraq. For example, under one cross-border project, vocational training activities for Iraqi refugees in Syria could be linked to livelihoods activities for returnees in Iraq. Similarly, mental health services in Jordan could be linked to follow-up mental health services in Iraq. Families receiving educational services in Syria could be assisted with educational reintegration in their home communities in Iraq. Cross-border projects must target a minimum of fifty percent Iraqi refugee or refugee returnee beneficiaries throughout the project as a whole. PRM will not consider proposals for projects solely based inside Iraq under this announcement.
(b) Proposals must focus on one or more of the following sectors (not listed by priority):
· Health care, including health education, disease prevention programs, comprehensive reproductive health services, and clinical management of treatment for survivors of sexual or family violence. If an NGO intends to fund specialized health care, the proposal must provide specific information about the kinds of diseases the project plans to address, the number of beneficiaries the project plans to support for specialized services and any anticipated cost-sharing mechanisms.
· Mental health programs offering individual as well as family counseling and/or therapy.
· Humanitarian assistance and protection, including non-food and other emergency assistance to extremely vulnerable individuals.
· Education, including formal, remedial and non-formal education programs with special attention to adolescents, particularly those at risk of losing educational opportunities due to the need to generate income.
· Vocational training, continuing professional education and/or livelihoods/business development programs linked to current and/or future job opportunities inside Iraq.
· Gender-based violence prevention and response programs, including services for both survivors and perpetrators.
· Programs aimed at addressing the interrelated assistance and protection needs of vulnerable beneficiaries by providing services and referral networks either in countries of asylum or upon return to Iraq. Inside Iraq, programs may also seek to build GOI capacity to deliver benefits and services to returnees.
(c) Program design should take into account the following guidance:
· Programs are encouraged to prioritize the needs of women and girls in a way that strengthens their roles in families and in the broader community. Programs should also target the needs of the most vulnerable groups among the Iraqi refugee population (e.g., female-headed households, disabled or isolated refugees, GBV survivors, lesbian, gay, bisexual and transgender (LGBT) individuals etc.). Younger single men are also considered a vulnerable group for which PRM would consider targeted programming. Programs are encouraged to demonstrate how they will train their staff to effectively meet the specific protection and assistance needs of these vulnerable groups. Programs should be accessible to physically disabled persons.
· Programs for refugees in the region are encouraged to be designed with an eye to preparing for eventual voluntary returns even if the program does not have a cross-border component. Examples include, but are not limited to, education programs that facilitate re-entry into the Iraqi school system, livelihood programs that develop skills in demand in areas of return, and psycho-social programs which introduce appropriate, accurate images of Iraq and support families coping with transition.
· In proposals for follow-on activities for PRM-funded projects, NGOs should demonstrate the application of lessons learned, and changes necessitated by the dynamic social and economic situation of Iraqi refugees in the region of concern. NGOs should assess the continuing effectiveness of the humanitarian assistance they currently provide, highlighting best practices developed and any programmatic adjustments that should be made in follow-on activities.
· All NGOs must participate in UNHCR designed and managed refugee assistance information systems where applicable.
(d) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
· A working relationship with UNHCR;
· A proven track record in providing proposed assistance both in the specified sectors and locations;
· Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector, as well as – where possible – local authorities;
· A concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective;
· A budget that is appropriate for meeting the objectives and demonstrates co-funding by other federal and non-U.S. government sources;
· Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM considers funding only those projects that include a target beneficiary base of at least 50 percent Iraqi refugees or refugee returnees. PRM will favorably review proposals with realistic beneficiary targets;
· Adherence to relevant international standards for humanitarian assistance. See FY2010 General PRM NGO Guidelines for a complete list of sector-specific standards.
(e) Country Specific Instructions
· Lebanon: NGOs should indicate their agreement that an external monitor, as described below in section two, may conduct quarterly visits to monitor their activities.
International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.
2) Monitoring and Evaluation (M&E) System in Lebanon
(a) PRM and the Regional Refugee Coordinator monitor and evaluate the performance of PRM grant recipients at project sites in Lebanon. PRM is soliciting proposals for a stand-alone award from entities with the capacity to assist PRM and the Regional Refugee Coordinator in administering an external monitoring and evaluation system grounded in local expertise and language skills for PRM-funded activities in Lebanon.
Proposals should address how the award recipient will recruit, supervise, and provide monitoring and evaluation guidance to an independent local sub-contractor - either an individual or organization - with expertise in humanitarian assistance program management and basic principles of monitoring and evaluation (see http://www.foreignassistance.net). After award selection, PRM will work with the awardee to develop a detailed terms of reference (TOR) for the project that will include general PRM monitoring and evaluation guidance and reporting responsibilities. The TOR will be included in the terms of a cooperative agreement. Proposals should be based on conducting approximately ten site visits per quarter, meeting with the Regional Refugee Coordinator at least once per quarter and submitting reports directly to PRM and the Regional Refugee Coordinator. Additionally, proposals should include a plan for conducting interim project evaluations of PRM partner projects. Monitoring and evaluation information produced and programmatic recommendations will be used to help keep PRM informed on activity progress and contribute to development of future programmatic priorities.
(b) Proposals should directly address the following points:
· Organizational and sub-contractor expertise in monitoring and evaluation.
· Description of proposed implementation plan.
· Structure that would be established by the recipient to allow monitoring and evaluation of projects of other NGOs that avoids any conflicts of interest, given that NGOs being monitored may have programming similar to the recipient.
In the past, PRM has funded NGO programs assisting Iraqis that ranged from $300,000 for a single-country project to $6 million for a regional project. The majority of the projects we funded were less than $2 million. In FY 2010, project proposals with solid and compelling budget justifications will be considered. Budgets based on a realistic and well-articulated assessment of needs and expenses will be noted favorably.
Budgets for regional projects should be broken down by country.
As stated in the FY 2010 General PRM NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:
· Proposals must be submitted via Grants.gov. Organizations not registered with Grants.gov should register well in advance of the May 12 deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the Central Contract Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on Grants.gov (http://www.grants.gov/help/applicant_faqs.jsp#applying) for complete details on registering.
· Do not wait until the last minute to submit your application on Grants.gov. Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. Please note: Grants.gov is expected to experience continued high volumes of activity in the near future. PRM strongly recommends submitting your proposal early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.
· If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at email@example.com or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem(s) to the Grants.gov help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Assistant Virginia Stewart, firstname.lastname@example.org, 202-663-3834 to determine whether an alternative method of submission is appropriate.
· Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
· NGOs that have not received PRM funding prior to the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.
Proposal Content, Formatting and Template:
Please refer to the “Proposal Submission and Review Process” section in the FY 2010 General PRM NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s FY2010 NGO GUIDELINES:
This announcement is designed to accompany the FY 2010 General PRM NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the FY 2010 General PRM NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator.
· Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.
· Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
· To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).
· Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable). PRM strongly encourages multi-lateral support for humanitarian programs.
Organizations that received PRM funding in FY 2009 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report. If an organization is not currently receiving PRM funding for activities proposed under this announcement and is receiving funding from another organization for similar activities with displaced Iraqis, applicants may choose to attach relevant reports or background information.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding PRM’s reporting requirements please see FY 2010 General PRM NGO Guidelines.
Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
In order to provide NGOs with timely feedback, PRM will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.
PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.)
PRM Program Assistant, Virginia Stewart, email@example.com; 202-663-3834, Washington, D.C.
Regional Refugee Coordinator, George Frederick, firstname.lastname@example.org, U.S. Embassy, Amman, Jordan.
Iraq Refugee and IDP Assistance Coordinator, Dan Langenkamp email@example.com, U.S. Embassy, Baghdad, Iraq.