Funding Opportunity Number: PRM-AFR-10-CA-AF-032210-SUDAN
Catalog of Federal Domestic Assistance (CFDA) number: 19.517
Announcement Issuance Date: Monday, March 22, 2010
Proposal Submission Deadline: Wednesday, April 21, 2010, at 12:00 p.m. (noon) EDT. Proposals submitted after this deadline will not be considered.
ADVISORY: Grants.gov often experiences a high volume of activity that can cause delays in the system. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise due to system delays.
Proposed Program Start Dates: June 1, 2010 – September 1, 2010
Duration of Activity: No more than 12 months
Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.
Current Funding Priorities for DRCongolese Refugees in Sudan:
(1) Activities that support specifically refugees from the Democratic Republic of the Congo in Makpandu, Lasu, and Napere (Ezo) settlements, southern Sudan. Proposals should specify refugee population numbers and/or projections in proposed locations. Priority sectors should include WASH (water, sanitation, and hygiene), health and nutrition, livelihood (crop-production), primary education, and protection including prevention and response to gender-based violence and HIV/AIDS. Target beneficiaries, sectors, and proposed programs should be developed in full coordination with the Office of the UN High Commissioner for Refugees (UNHCR).
(2) Organizations with an existing presence in the location and demonstrated capacity in the proposed sector of intervention. Given the challenging operational environment, organizations that are not already operational in southern Sudan are discouraged from submitting proposals.
(3) Interventions that are coordinated with UNHCR and designed to fill gaps in current efforts to provide basic assistance. Interventions must target a minimum of 50% refugees while considering the impact on host communities. All proposals must demonstrate a working relationship with UNHCR as well as UNHCR funding and/or support for the proposed activities.
(4) Interventions that are coordinated with the host government and other international and non-governmental organizations working in the area. Note: PRM shares project information with counterparts to identify the most effective interventions and ensure funding that is complementary.
(5) Projects with an immediate impact and concrete plan for completion.
PRM will accept proposals from any NGO that is able to satisfy these guidelines, although priority will be given to proposals from organizations that can demonstrate:
· a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, and time bound and trackable (SMART), have established baselines, and have at least one outcome or impact indicator per objective that can be measured in a twelve-month timeframe (please see FY 2010 General PRM NGO Guidelines for more on objectives and indicators). Each proposed objective should be followed by a list of quantitative indicators of success.
· a budget that is appropriate for meeting the objectives, includes a budget summary, and demonstrates co-funding by non-PRM sources.
Note: International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.
Project budget cannot exceed $1,000,000.
As stated in the FY 2010 General PRM NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:
· Proposals must be submitted via Grants.gov. Organizations not registered with Grants.gov should register well in advance of the April 21, 2010, deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S.-based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the Central Contract Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on Grants.gov (http://www.grants.gov/help/applicant_faqs.jsp#applying) for complete details on registering.
· Do not wait until the last minute to submit your application on Grants.gov. Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. Please note: Grants.gov is expected to experience continued high volumes of activity in the near future. PRM strongly recommends submitting your proposal early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.
· If you encounter technical difficulties with Grants.gov, please contact the Grants.gov Help Desk at email@example.com or 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem(s) to the Grants.gov help desk and received a case number and had a service request opened to research the problem(s) should contact PRM Program Officer Margo Huennekens (HuennekensMM@state.gov or 202-663-1712) or Deputy Director Mary Lange (LangeMM@state.gov or 202-663-1041) to determine whether an alternative method of submission is appropriate.
· Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
· NGOs that have not received PRM funding prior to the U.S. Government fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.
Proposal Content, Formatting, and Template:
Please refer to the “Proposal Submission and Review Process” section in the FY 2010 General PRM NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM-recommended proposal and budget templates. Templates can be requested by sending an email to PRM’s NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN PRM’s FY2010 NGO GUIDELINES:
This announcement is designed to accompany the FY 2010 General PRM NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the FY 2010 General PRM NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM’s NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM’s NGO Coordinator.
· Proposals should outline how the NGO will acknowledge PRM funding.
· Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
· To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).
· Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization. PRM strongly encourages multi-lateral support for humanitarian programs.
· Organizations that received PRM funding in FY 2009 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.
Reports and Reporting Requirements:
Program Reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM-recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM’s NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding PRM’s reporting requirements please see FY 2010 General PRM NGO Guidelines.
Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.
PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.)
PRM Program Officer Margo Huennekens (HuennekensMM@state.gov or 202-663-1712), Washington, D.C.
Horn of Africa Regional Refugee Coordinator Inga Heemink (HeeminkI@state.gov), U.S. Embassy Addis Ababa
PRM/AFR Deputy Director Mary Lange (LangeMM@state.gov or 202-663-1041), Washington, D.C.