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FY 2010 PRM Funding Opportunity Announcement for NGO Programs Benefiting Colombian Refugees and Internally Displaced Persons (IDPs)

Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
March 12, 2010


Funding Opportunity Number: PRM-ECA-10-CA-WHA-03122010


Catalog of Federal Domestic Assistance number: 19.518


Announcement issuance date: Friday, March 12, 2010


Proposal submission Deadline: Tuesday, April 13, 2010 at 12:00 p.m. (EDT). Proposals submitted after this deadline will not be considered.


Advisory: is expected to experience continued high volume of activity in the near future. PRM strongly recommends submitting your proposal early to allow time to address difficulties that may arise due to system delays.


Proposed Program Start Dates: July 1, 2010 – September 30, 2010


Duration of Activity: No more than 12 months.
Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.


Current Funding Priorities for Displaced Colombians in South and Central America: PRM funding priorities for 2010 include filling gaps in the provision of emergency humanitarian assistance for particularly vulnerable IDPs and refugees, including Afro Colombian and indigenous populations; improving the response capacity of the government of Colombia to provide protection and assistance at the national and local levels, and expanding support for refugee populations. Priority countries in the region are Colombia, Costa Rica, Ecuador, Panama, and Venezuela. PRM provides assistance to IDPs in Colombia during the emergency phase of assistance -- approximately the first 90 days following displacement. Mid- to long-term assistance to Colombian IDPs is provided by USAID.


Proposals may focus on the following priority sectors:
1. Food and non-food items related to the emergency phase;
2. Shelter;
3. Direct health care (including psycho-social support);
4. Livelihoods;
5. Protection (including prevention of and response to gender-based violence);
6. Water and sanitation.


For Colombia, PRM seeks proposals offering comprehensive programs addressing the above sectors during the emergency phase of displacement in geographic priority areas (detailed below). Differentiated programs that that address one or two of the above sectors or concentrate on a specific vulnerable population (e.g., Afro-Colombian, indigenous, or women IDPs) women) will be considered as well.


Proposals for work in Colombia should also address how activities and objectives will support government programs (at the national and local levels) to respond to and plan for displacements. Prior to submitting a proposal, organizations should assess the needs in the area of operation and identify 1) the best mechanisms to assist local efforts to respond to the emergency phase of displacement and 2) proposed mechanisms for identifying beneficiaries and for considering assistance provided by the government of Colombia at the national and local levels.


In Ecuador, Panama, Venezuela and Costa Rica, PRM seeks proposals that fill critical humanitarian gaps for refugee populations, including in the sectors listed above.


PRM will accept proposals from any qualified international organization (IO) or non-governmental organization (NGO); however, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

  • A working relationship with UNHCR, current UNHCR funding, and/or a letter of support from UNHCR for the proposed activities and/or overall country program (this letter should highlight the gap in services the proposed program is designed to address);
  • A proven track record in providing proposed assistance both in the sector and specified location;
  • Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector as well as – where possible – local authorities;
  • A concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective;
  • A budget that is appropriate for meeting the objectives and demonstrates co-funding by non-US government sources;
  • Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations.
  • Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM considers funding only those projects that include a target beneficiary base of at least 50% refugees/displaced persons.
  • Adherence to relevant international standards for humanitarian assistance. See FY2010 General PRM NGO Guidelines for a complete list of sector-specific standards.

Other Requirements and Information:

  • Prioritization of budget: Proposed budgets should be prioritized and broken down by sector in the event that not all aspects of a proposal can be fully funded with PRM resources. If you propose to carry out a regional program in more than one country, please break the budget down by country and by sector. This is particularly important if you propose to work in Colombia and another country in the region.
  • Other sources of funding: Proposals must list other sources from which you are seeking or have already obtained funding, such as the UNHCR, the host government, other US government agencies, and international donors, including funding and in-kind contributions from your own organization.
  • Target populations: PRM encourages proposals that have a direct focus on populations disproportionately affected by displacement, including Afro-Colombian and indigenous populations.
  • Geographic focus: In Colombia, areas with high levels of displacement, including the border areas near Ecuador (Nariño and Putumayo) and Venezuela (Norte de Santander and Arauca), as well as the Pacific Coast region (Cauca, Choco, and Valle de Cauca) are a priority for PRM, in support of continuing security and development consolidation efforts. In countries other than Colombia, areas with vulnerable refugee populations are a priority. This may include urban areas as long as the needs are documented in the proposal. All proposals should include a description of how geographic focus areas and beneficiaries will be selected.
  • Security plan: Work in Colombia and neighboring countries presents particular security challenges. Proposals should include information on security measures and plans to protect the safety of the organization’s personnel as well as to prevent the diversion and/or misuse of assistance.


International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.


Funding Limits:
PRM currently has approximately $17 million available for projects benefiting displaced Colombians in Central and South America in FY 2010, of which approximately $8 million is for programs benefiting refugee populations. If additional funding becomes available later in the fiscal year, we will fund rank-ordered prioritized submissions from this opportunity announcement that our grants review committee has set aside pending potential future availability of funds.


As stated in the FY2010 General PRM NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.


Proposal Submission Requirements:
See “How to Apply” ( on for complete details on requirements, and note the following highlights:


· Proposals must be submitted via Organizations not registered with should register well in advance of the April 13, 2010 deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with, organizations must first receive a DUNS number and register with the Central Contract Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on ( for complete details on registering.

  • Do not wait until the last minute to submit your application on Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. Please note: PRM strongly recommends submitting your proposal early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.
  • If you encounter technical difficulties with, please contact the Help Desk at or by calling 1-800-518-4726. Applicants who are unable to submit applications via due to technical difficulties and who have reported the problem(s) to the help desk, received a case number, and had a service request opened to research the problem(s), should contact PRM Program Officer Beth Bailey at (202) 663-1035 or to determine whether an alternative method of submission is appropriate.
  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
  • NGOs that have not received PRM funding prior to the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.

Proposal Content, Formatting and Template:
Please refer to the “Proposal Submission and Review Process” section in the FY 2010 General PRM NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.




This announcement is designed to accompany the FY 2010 General PRM NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the FY 2010 General PRM NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator.

  • Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.
  • Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
  • To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).
  • Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable). PRM strongly encourages multi-lateral support for humanitarian programs.
  • Organizations that received PRM funding in FY 2009 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.


Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.


Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.


For more details regarding PRM’s reporting requirements please see FY 2010 General PRM NGO Guidelines.


Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.


In order to provide NGOs with timely feedback, PRM will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.


PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):


PRM Program Officer Beth Bailey (; 202-663-1035), Washington, D.C.
Bogotá Regional Refugee Coordinator Scott Higgins (Higgins, U.S. Embassy, Bogotá, Colombia.

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