Announcement issuance date: Monday, July 27, 2009
Proposal submission deadline: Monday, August 17, 2009 at 12:00 noon (EDT)
Proposals submitted after this deadline will not be considered.
ADVISORY: Grants.gov is expected to experience higher than normal volume of activity in the near future. PRM strongly recommends submitting your proposal early to allow time to address issues that may arise due to system delays.
Duration of Activity: No more than 12 months
Current Funding Priorities:
(1) Activities that support specifically the influx of DRC refugee arrivals in Western and/or Central Equatoria, southern Sudan. Proposals should specify refugee population numbers and/or projections in proposed locations. Priority sectors should include water and sanitation, emergency health and nutrition, and primary education. Target beneficiaries, sectors and proposed programs should be developed in full coordination with UNHCR.
(2) Organizations with an existing presence in the location and demonstrated capacity in the proposed sector of intervention. Organizations that are not already operational in the target areas are discouraged from submitting proposals.
(3) Interventions that are coordinated with UNHCR and designed to fill gaps in current efforts to provide basic assistance to newly arrived refugees. Interventions must target a minimum of 60% refugees while considering impact on hosting communities. All proposals must demonstrate a working relationship with UNHCR as well as UNHCR funding and/or support for the proposed activities.
(4) Interventions that are coordinated with the host government and other international and non-governmental organizations working in the area. Note: PRM shares project information with counterparts to identify most effective interventions and ensure complementarity of funding.
(5) Projects with an immediate impact and concrete plan for completion and/or transition to a longer-term funding source. All proposals must include an exit strategy or handover plan. Please note that in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years should the current refugee situation in Western and Central Equatoria States continue.
PRM will accept proposals from any NGO that is able to satisfy these guidelines although priority will be given to proposals from organizations that can demonstrate:
International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.
Funding Limits: PRM will consider projects with funding requested from PRM in the range of $100,000 to $1,000,000; any submissions over this amount will automatically be disqualified. As stated in the FY 2009 General PRM NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” section (at http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights below.
Proposal Content, Formatting and Template: Please refer to the “Proposal Submission and Review Process” section in the FY 2009 General PRM NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. Please include “PRM NGO Templates” in the subject line.
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE FY 2009 General PRM NGO Guidelines:
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM-recommended program report template. To request the PRM-recommended program report template, send an email with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator (PRMNGOCoordinator@state.gov).
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding PRM’s reporting requirements please see FY 2009 General PRM NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
In order to provide NGOs with timely feedback, PRM will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.
PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):
PRM Program Officer Brennan Gilmore (GilmoreBM@state.gov or 202-663-1712) in Washington, DC; or
Regional Refugee Coordinator for the Horn of Africa Inga Heemink (email@example.com) in Addis Ababa, Ethiopia; or
Deputy Office Director Mary Lange (LangeMM@state.gov or 202-663-1041) in Washington, DC