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FY 2009 Funding Opportunity Announcement for NGO Programs Benefiting Refugees in Chad

Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
April 30, 2009


Announcement issuance date: Wednesday, April 29, 2009


Proposal submission deadline: Tuesday, June 2, 2009 at 12 p.m. (noon) (EDT)
Proposals submitted after this deadline will not be considered. Note: Submission deadline is by noon eastern daylight time on Tuesday, June 2nd – NOT close of business.


Proposed Program Start Dates: August 1 – September 30, 2009


Duration of Activity: No more than 12 months.
Applicants with multi-year programs must continue to re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.


Current Funding Priorities for eastern and southern Chad:
PRM will prioritize currently available funding for proposed NGO activities that best meet the Bureau’s priorities in eastern and southern Chad:


(1) Proposed activities should primarily support Sudanese and Central African refugees in Chad. Proposals may include work in the following sectors: protection, health, nutrition, water and sanitation, education, camp management, community services, micro-enterprise and livelihoods development, and psychosocial support.


(2) PRM will accept proposals from any NGO working within the above mentioned sectors although, given our budgetary constraints, priority will be given to proposals from organizations that can demonstrate:


- a working relationship with UNHCR and 2008/2009 UNHCR funding and/or support for the proposed activities and/or overall country program;


- a proven track record in providing proposed assistance (both in the sector and specified location) to refugees in Chad;


- evidence of coordination with international organizations and other NGOs working in the same area or sector as well as – if applicable – local authorities;


- appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations.


Additional Funding Information: As stated in the FY 2009 General PRM NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.


Proposal Submission Requirements:
See “How to Apply” section at on for complete details on requirements, and note the following highlights below.

Proposal Content, Formatting and Template: Please refer to the “Proposal Submission and Review Process” section in the FY 2009 General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. Please include “PRM NGO Templates” in the subject line.




  • PRM’s CFDA number for Refugee Assistance Programs for African refugees is 19.517.

  • Proposals must be submitted via Organizations not registered with should sign up well in advance of the June 2, 2009 deadline as it can take up to two weeks for a registration to be finalized (and sometimes longer for non-U.S. based NGOs to get the required registration numbers).

  • Please do not wait until the last minute to submit your application on Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. We recommend that organizations, particularly first-time applicants, submit applications via at least one week before the deadline to avoid last-minute technical difficulties that could result in your application not being considered.


  • If you encounter technical difficulties with please contact the Help Desk at or by calling 1-800-518-4726. Applicants who are unable to submit applications via due to technical difficulties and who have reported the problem(s) to the help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Officer Geoffrey Parker at (202) 663-1029 or immediately to determine whether an alternative method of submission is appropriate.


  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

  • Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable). PRM places great value on multi-lateral support for humanitarian programs. As noted above, PRM recommends using the budget template available online at
  • Organizations that received PRM funding in FY 2008 for activities that are being proposed for funding again in response to this funding announcement should include an up-to-date, cumulative progress report against indicators as outlined in the cooperative agreement.
  • Focus on impact indicators as much as possible. At a minimum, each objective should have one impact indicator.


  • NGOs that have not received PRM funding prior to the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) proof of non-profit tax status including under IRS 501 (c)(3), as applicable, 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.

  • This announcement is designed to accompany PRM’s General NGO Guidelines for Overseas Assistance, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available on the Bureau’s website.

Proposal review process: PRM’s Office of Assistance for Africa conducts formal competitive reviews of all submitted proposals by convening review teams. These teams evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.


In order to provide NGOs with timely feedback, PRM will inform applicants of the panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.


PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission.

All applicants for new and follow-on funding are encouraged to contact the PRM staff listed below before submitting proposals:


- Program Officer Geoffrey Parker ( or 202-663-1029) in Washington, DC
- Refugee Coordinator Perlita Muiruri ( in N’Djamena, Chad
- Deputy Office Director Mary Lange ( or 202-663-1041) in Washington, DC


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