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FY2008 PRM Funding Opportunity Announcement for NGO Programs in Colombia and the Andes Region Benefiting Refugees and Internally Displaced Persons (IDPs)

Other Releases
June 3, 2008


Bureau of Population, Refugees, and Migration
June 3, 2008

DEADLINE: July 10, 2008 at 5:00 p.m. (EDT).


Proposals submitted after this deadline will not be considered.


PROPOSED START DATES: September 1, 2008 – September 30, 2008


DURATION OF ACTIVITY: no more than 12 months.

Applicants interested in implementing multi-year programs +will be required to re-compete for PRM funding each year. PRM makes no representation that it will continue to fund a project in successive years. All project proposals should include a transition/phase-out plan to anticipate potential non-availability of funding from PRM in FY2009.



PRM does not currently have funding available for projects in the Andes Region in FY 2008. However, should funding become available, we will convene an internal panel to consider proposals that have been submitted by the July 10, 2008 deadline. Given continuing funding constraints and the uncertainty of future funding, PRM’s FY2008 priorities are only for activities in the Andes Region that fill critical emergency humanitarian gaps for refugee and/or IDP populations in Colombia, Ecuador, Costa Rica, Venezuela, and Panama.


PRM provides assistance to Colombian refugees in the Andean region as well as the first 90 days of emergency assistance to IDPs in Colombia (mid and long-term assistance to IDPs is provided by USAID). Priority countries in the Andean region include Colombia, Ecuador, Costa Rica, Venezuela, and Panama. PRM funding available for these projects generally ranges between $100,000 and $750,000. Each project will be funded for a period not to exceed 12 months. Project objectives should therefore be achievable within a 12-month time frame. Proposals must list other sources from which you are seeking or have already obtained funding, such as the UN High Commissioner for Refugees (UNHCR), the host government, other US government agencies, and international donors, including funding and in-kind contributions from your own organization.

Priority sectors for PRM’s assistance projects include the provision of emergency shelter, direct health care (including psycho-social support), water and sanitation, food and non-food items related to the emergency phase of displacement, and emergency employment income generation and training for persons displaced by armed conflict in Colombia. PRM encourages assistance to those communities that are disproportionately affected by displacement, such as those with Afro-Colombian and indigenous populations. We will therefore give extra consideration to proposals which design programs for these IDPs in particular. In addition, we would consider favorably proposals for assistance in geographic areas which are underserved by other humanitarian assistance organizations. We will pay particular attention to proposals which address health-care needs in rural or IDP-concentrated areas.

PRM will accept proposals from any qualified international organization (IO) or non-governmental organization (NGO); however, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:


(a) proven track record in providing the assistance proposed;

(b) history of successful partnership with PRM;

(c) evidence of coordination with UNHCR, other relief organizations, and development organizations; and

(d) appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations.

NGOs that have never received USG funding must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by providing copies of the following: 1) the most recent external financial audit; 2) proof of non-profit tax status including under IRS 501 (c)(3), as applicable; 3) Data Universal Numbering System (DUNS) Number; and 4) Employer ID number (EIN)/Federal Tax Identification Number. Note that it may take some time to acquire these documents if your organization doesn’t already have them.


Proposals should indicate the extent to which an organization coordinates and cooperates with relevant international agencies and NGOs in Colombia, Ecuador, Costa Rica, Venezuela or Panama, as well as with relevant government agencies in that region. The International Committee of the Red Cross (ICRC), United Nations High Commissioner for Refugees (UNHCR), United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Colombia, and the Government of Colombia’s IDP agency, “Accion Social” provide major protection and assistance to IDPs in Colombia. PRM requires partners to coordinate with these organizations in order to complement their work. The proposal should document a track record of working cooperatively with UNHCR or, for first time applicants, evidence of consultations with UNHCR which lay the groundwork for future cooperation. In particular, in Colombia, we would like to see reflected an organization’s coordination with the Interagency Standing Committee (IASC) and UN OCHA.



Work in Colombia and neighboring countries presents particular security challenges. Proposals should include information on security measures and plans to protect the safety of the organization’s personnel.

Proposal Submission Requirements:

See “How to Apply” section on for complete details on requirements, and note the following highlights below:

(1) Electronic submission via NGO applicants who are not yet registered with should do so well in advance of the July 10th deadline as it can take at least two weeks for a registration to be finalized and longer for a foreign NGO. Some organizations that have waited to submit proposals at the last minute have experienced difficulties causing them to miss submission deadlines and as a result, their proposals were not considered for funding. The Catalog of Federal Domestic Assistance (CFDA) number for this funding opportunity is: 19.518 - Overseas Refugee Assistance Programs for Europe.


  • Applicants who are unable to submit via due to technical difficulties should contact the Help Desk at 1-800-518-4726 or BY JUNE 30 TO SECURE A TROUBLE TICKET. Applicants may then contact the PRM Program Officer listed below in order to determine whether an alternative method of submission is appropriate. Please note that e-mail submissions will NOT be accepted.

(2) Proposal formatting and content: Please refer to the “Submitting Proposals” section in the general PRM NGO guidelines available at These general PRM NGO guidelines are also available on in the “How to Apply” section.



a) Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable).


b) Organizations that received PRM funding in FY 2007 for proposed activities should include an up-to-date cumulative progress report as of June 1 against indicators as outlined in the cooperative agreement.

c) Focus on impact indicators as much as possible. At a minimum, each objective should have one impact indicator.


(3) Pre-submission consultation: This announcement is designed to coordinate with the FY08 General PRM NGO guidelines, which explain in detail PRM’s NGO funding strategy and priorities. Please read both sets of guidance carefully to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.

All applicants are encouraged to contact PRM Program Officer Kate Pongonis at; tel. 202-663-1035 for more information on these guidelines, if needed.

Prior to proposal submission under this funding opportunity, PRM’s Office of Assistance for Europe, Central Asia and the Americas (ECA) is happy to provide prospective applicants with informal feedback (via e-mail or telephone) on proposed work to ensure that planned activities meet our funding priorities and strategies. Informal feedback from PRM does not indicate a commitment to fund the program discussed.


Proposal Review Process:

PRM’s Office of Assistance for Europe, Central Asia and the Americas (ECA) conducts formal competitive reviews of all proposal submissions by convening internal proposal review teams. The review teams will evaluate the proposals based on the above proposal evaluation criteria and PRM’s priorities in the context of available funding.

Weighted scores will be assigned to each proposal in the following five areas:

  • Responsiveness to NGO Guidelines;
  • Demonstrated Capacity and Past Performance;
  • Implementation Plan;
  • Budget; and
  • Coordination/Handover/Phase Out/Sustainability.

In order to provide NGOs with timely feedback, PRM staff will inform applicants of a panel’s decision to recommend or not recommend funding proposed activities by telephone, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal written notifications to NGOs of final decisions taken by Bureau management after proposal funding decisions are finalized.

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