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FY 2008 Funding Opportunity Announcement for Programs Assisting Iraqi Refugee Populations


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May 2, 2008

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Bureau of Population, Refugees and MigrationWashington, DC

 

Deadline for Proposals: Monday, June 2, 2008 at 6:00pm (EST).

Proposals submitted after this deadline will not be considered.

  • This is the second PRM funding opportunity for Iraqi refugees in fiscal year 2008. This announcement is for new or continuing non-governmental organization’s (NGOs) or international organization’s (IO) activities in health, education and humanitarian assistance in countries with a sizable Iraqi refugee population
  • Please carefully read this funding announcement together with the FY 2008 General PRM NGO guidelines to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these two sets of guidelines will not be considered.
  • Proposals should be submitted via Grants.gov. Organizations not registered with Grants.gov should sign up well in advance of the June 2, 2008, deadline as it can take up to two weeks for a registration to be finalized (and sometimes longer for non-U.S. based NGOs to get the required registration numbers).
  • PRM’s CFDA number for Overseas Refugee Assistance Programs in the Near East and South Asia is 19.519.
  • Applications should be submitted to Grants.gov in sufficient advance of the deadline. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov at least one week before the deadline to avoid last-minute technical difficulties that could result in the application not being considered. Applicants are strongly urged to read the Frequently Asked Questions to resolve common problems applicants have when trying to use the Grants.gov system.
  • Applicants who are unable to submit via Grants.gov due to technical difficulties should contact the Grants.gov Help Desk at 1-800-518-4726 or support@grants.gov at least one week prior to submission to secure a trouble ticket. Applicants may then contact Program Officer Jay Zimmerman at 202-663-3442 or ZimmermanEJ@state.gov or Program Officer Meghann Curtis at 202-663-1531 or CurtisMA@state.gov in order to determine whether an alternative method of submission is appropriate. Please note that e-mail submissions will NOT be accepted.
  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps avoid possible technical problems.
  • Proposals should be no more than ten pages in length (not including budget summary, budget detail, budget narrative, and certified SF-424 Version 02 form). Descriptions of background information should be succinct. Proposals should provide information on the organization’s experience in the particular region in past years. The budget for the proposed program should identify not only the PRM request, but also those portions funded by the NGO or IO itself, UNHCR or other UN/IO agencies, USAID, or other donors. The proposal should include a budget narrative with sufficient detail by sector and objective. The proposed budget should include budget amounts by sector, when possible.

Proposed Start Dates: The program must begin within three months of award.

Duration of Activity: No more than 12 months

  • Applicants with multi-year programs must re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years.

1. PRM Funding Priorities for Iraqi Refugees:

PRM is hereby soliciting proposals for humanitarian projects benefiting Iraqi refugees in Syria, Jordan, Lebanon and other countries with a sizable Iraqi refugee population. PRM will consider proposals from NGOs and IOs with proven track records in implementing refugee assistance programs. Higher consideration will be given to organizations that have well-established operations in the country of program activity or have experience working with the Iraqi refugee population in those countries.

In general, PRM favors proposals that fill demonstrated critical gaps in protection and assistance programs. All projects must be coordinated with UNHCR, UNICEF or other appropriate UN agency activities. PRM expects that while a majority of beneficiaries of proposed programs will be Iraqi refugees, programs are permitted to include a minority of vulnerable host-country populations. Programs are encouraged to prioritize the needs of women and girls and the most vulnerable groups among the Iraqi refugee population (eg., female-headed households, disabled or isolated refugees, victims of trafficking and/or gender-based violence etc.).

All NGOs and IOs proposing projects must be registered to operate in the country of the proposed activities or conclusively demonstrate they will be able to initiate operations within 3 months of an award. It should be noted that registration in Syria has been a particularly slow and difficult process for almost all NGOs seeking to operate there for the first time.

All projects should integrate the appropriate SPHERE, Inter-Agency Standing Committee (IASC) or other recognized international standards when establishing program indicators. Impact indicators are required as well as output and input indicators and all projects should be linked to any relevant UN-sponsored data collection mechanisms such as UNHCR’s Beneficiary Information System (BIS) in Jordan. Proposals that demonstrate co-funding or a strong plan to establish sustainability without continued PRM funding are preferred.

For this Announcement, PRM has identified these program areas for funding consideration:

 

  •  Health care
    • Expanding access to existing primary health care facilities.
  • Education
    • Out-of-school youth programs.
    • Remedial education or summer school.
    • Vocational, non-formal, and informal education programs (programs may include individuals beyond school age, for example, young adults and single mothers).
  • Humanitarian Assistance and Protection
    • Non-food and other emergency assistance (e.g. essential household items, accommodation assistance and essential clothing) to extremely vulnerable individuals (single heads-of-household, children, elderly, persons with disabilities, etc.); and
    • Programs to combat gender-based violence and exploitation, and labor exploitation.

PRM prefers single sector proposals in response to this RFP, however multi-sector programs with strong linkages between activities will be considered.

Regional proposals (covering one or more countries) will be considered but regional proposals cannot exceed $3 million of PRM-solicited funding. Multi-sector single country proposals cannot exceed $2 million per proposal of PRM-solicited funding. Single sector, single country proposals cannot exceed the cap per sector of PRM-solicited funding: health ($2 million), education ($1.2 million), humanitarian assistance and protection ($1 million).

 

2. Submitting a Proposal

NGOs that have not received PRM funding prior to the USG fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by providing copies of (1) the most recent external financial audit; (2) non-profit tax status under IRS 501 (c)(3); (3) Data Universal Numbering System (DUNS) Number; and (4) Employer ID number (EIN)/Federal Tax Identification Number.

 

Proposal Submission Requirements: See “Application” section on Grants.gov for complete details on requirements, and note the following highlights below:

Proposal formatting and content: Please refer to the “Submitting Proposals” section in the FY 2008 General PRM NGO guidelines available at http://www.state.gov/j/prm/funding/181444.htm. These general PRM NGO guidelines are also available on grants.gov in the “How to Apply” section.

 

Please take special note of the following requirements:

  • Budget must include a specific breakdown of funds being provided by UNHCR, UNICEF or other UN agencies, other USG agencies, other donors, and your own organization (where applicable). PRM places great value on multi-lateral support for humanitarian programs.
  • Organizations that received PRM funding in FY 2007 for proposed activities should include an up-to-date, cumulative progress report against indicators as outlined in the cooperative agreement.
  • Focus on impact indicators as much as possible. At a minimum, each objective should have one impact indicator. Please see Section 3 for more on the importance of indicators.
  • PRM will require funded NGOs to submit quarterly statistical reports documenting the implementation of the activities under the agreement. Please see Section 4 for more on statistical reports. Two program reports will also be required. Please see the FY 2008 General PRM NGO guidelines for a detailed explanation of program reports.
  • NGOs that have never received PRM funding must demonstrate that they meet the financial and accounting requirements of the U.S. Government (as described above) including submission of an audit report performed by independent public accountants in accordance with the U.S. Government Auditing Standards before they will be eligible to receive PRM funding.

Pre-submission consultation: This announcement is designed to coordinate with the FY 2008 General PRM NGO guidelines, which explain in detail PRM’s NGO funding strategy and priorities. Please read both sets of guidance carefully to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.

NGOs with technical questions related to this announcement should contact Program Officer Jay Zimmerman at 202-663-3442 or ZimmermanEJ@state.gov or Program Officer Meghann Curtis at 202-663-1531 or CurtisMA@state.gov

PRM conducts formal competitive reviews of all proposal submissions by convening internal proposal review teams to evaluate proposals based on the referenced proposal evaluation criteria and PRM’s priorities in the context of available funding listed in these general guidelines as well as those listed in the respective funding opportunity announcement for which the proposal was submitted.

In order to provide NGOs/IOs with timely feedback, PRM will inform applicants of a panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs/IOs of final decisions taken by Bureau management.

3. The Importance of Indicators

Proposals must provide measurable indicators for assessing progress toward achievement of each objective and explain how they are to be measured. Indicators should be informed by data gathered in baseline surveys.

For PRM’s purposes, an indicator should include a target, not merely a measurement category. Thus, if an overall objective is, for example, “provide secondary education to students in East Amman,” an appropriate indicator would be “rehabilitate three schools” not “number of schools rehabilitated.”

Identify each indicator as an input (process), output, or impact indicator. Input (process) indicators measure activities that help achieve an objective (a level of activity, knowledge or material action). Output indicators measure the extent to which program objectives are being met. Impact indicators measure the extent to which the overall goals of a program are being achieved. PRM prefers impact indicators.

Examples:

Input indicator - 5 health education sessions conducted in schools targeting 2,000 students

Output Indicator – 2,000 students complete 3 hours of HIV/AIDS education

Impact Indicator – 75% of children enrolled in school demonstrate a 50% knowledge gain on methods of HIV transmission as demonstrated in pre- and post-test scores

 

Impact indicators are the strongest measurement of a program’s impact on beneficiaries and we urge organizations to focus on impact indicators as much as possible. Each objective should have at least one impact indicator that can be measured in a twelve-month timeframe.

4. Quarterly Statistical Reports

During the validity of the agreement, organizations will be required to submit quarterly statistical reports on the input (process) and output indicators; organizations will need to provide quarterly and cumulative totals for the assistance and services provided and the number of beneficiaries served. Measurement of impact indicators will be included in the semi-annual program reports.



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