Bureau of Population, Refugees and MigrationWashington, DC
Deadline for Proposals: Monday, June 2, 2008 at 6:00pm (EST).
Proposals submitted after this deadline will not be considered.
Proposed Start Dates: The program must begin within three months of award.
Duration of Activity: No more than 12 months
PRM is hereby soliciting proposals for humanitarian projects benefiting Iraqi refugees in Syria, Jordan, Lebanon and other countries with a sizable Iraqi refugee population. PRM will consider proposals from NGOs and IOs with proven track records in implementing refugee assistance programs. Higher consideration will be given to organizations that have well-established operations in the country of program activity or have experience working with the Iraqi refugee population in those countries.
In general, PRM favors proposals that fill demonstrated critical gaps in protection and assistance programs. All projects must be coordinated with UNHCR, UNICEF or other appropriate UN agency activities. PRM expects that while a majority of beneficiaries of proposed programs will be Iraqi refugees, programs are permitted to include a minority of vulnerable host-country populations. Programs are encouraged to prioritize the needs of women and girls and the most vulnerable groups among the Iraqi refugee population (eg., female-headed households, disabled or isolated refugees, victims of trafficking and/or gender-based violence etc.).
All NGOs and IOs proposing projects must be registered to operate in the country of the proposed activities or conclusively demonstrate they will be able to initiate operations within 3 months of an award. It should be noted that registration in Syria has been a particularly slow and difficult process for almost all NGOs seeking to operate there for the first time.
All projects should integrate the appropriate SPHERE, Inter-Agency Standing Committee (IASC) or other recognized international standards when establishing program indicators. Impact indicators are required as well as output and input indicators and all projects should be linked to any relevant UN-sponsored data collection mechanisms such as UNHCR’s Beneficiary Information System (BIS) in Jordan. Proposals that demonstrate co-funding or a strong plan to establish sustainability without continued PRM funding are preferred.
For this Announcement, PRM has identified these program areas for funding consideration:
PRM prefers single sector proposals in response to this RFP, however multi-sector programs with strong linkages between activities will be considered.
Regional proposals (covering one or more countries) will be considered but regional proposals cannot exceed $3 million of PRM-solicited funding. Multi-sector single country proposals cannot exceed $2 million per proposal of PRM-solicited funding. Single sector, single country proposals cannot exceed the cap per sector of PRM-solicited funding: health ($2 million), education ($1.2 million), humanitarian assistance and protection ($1 million).
NGOs that have not received PRM funding prior to the USG fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by providing copies of (1) the most recent external financial audit; (2) non-profit tax status under IRS 501 (c)(3); (3) Data Universal Numbering System (DUNS) Number; and (4) Employer ID number (EIN)/Federal Tax Identification Number.
Proposal Submission Requirements: See “Application” section on Grants.gov for complete details on requirements, and note the following highlights below:
Proposal formatting and content: Please refer to the “Submitting Proposals” section in the FY 2008 General PRM NGO guidelines available at http://www.state.gov/j/prm/funding/181444.htm. These general PRM NGO guidelines are also available on grants.gov in the “How to Apply” section.
Please take special note of the following requirements:
Pre-submission consultation: This announcement is designed to coordinate with the FY 2008 General PRM NGO guidelines, which explain in detail PRM’s NGO funding strategy and priorities. Please read both sets of guidance carefully to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
NGOs with technical questions related to this announcement should contact Program Officer Jay Zimmerman at 202-663-3442 or ZimmermanEJ@state.gov or Program Officer Meghann Curtis at 202-663-1531 or CurtisMA@state.gov
PRM conducts formal competitive reviews of all proposal submissions by convening internal proposal review teams to evaluate proposals based on the referenced proposal evaluation criteria and PRM’s priorities in the context of available funding listed in these general guidelines as well as those listed in the respective funding opportunity announcement for which the proposal was submitted.
Proposals must provide measurable indicators for assessing progress toward achievement of each objective and explain how they are to be measured. Indicators should be informed by data gathered in baseline surveys.
For PRM’s purposes, an indicator should include a target, not merely a measurement category. Thus, if an overall objective is, for example, “provide secondary education to students in East Amman,” an appropriate indicator would be “rehabilitate three schools” not “number of schools rehabilitated.”
Identify each indicator as an input (process), output, or impact indicator. Input (process) indicators measure activities that help achieve an objective (a level of activity, knowledge or material action). Output indicators measure the extent to which program objectives are being met. Impact indicators measure the extent to which the overall goals of a program are being achieved. PRM prefers impact indicators.
Input indicator - 5 health education sessions conducted in schools targeting 2,000 students
Output Indicator – 2,000 students complete 3 hours of HIV/AIDS education
Impact Indicator – 75% of children enrolled in school demonstrate a 50% knowledge gain on methods of HIV transmission as demonstrated in pre- and post-test scores
Impact indicators are the strongest measurement of a program’s impact on beneficiaries and we urge organizations to focus on impact indicators as much as possible. Each objective should have at least one impact indicator that can be measured in a twelve-month timeframe.
During the validity of the agreement, organizations will be required to submit quarterly statistical reports on the input (process) and output indicators; organizations will need to provide quarterly and cumulative totals for the assistance and services provided and the number of beneficiaries served. Measurement of impact indicators will be included in the semi-annual program reports.