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2008 Guidelines for Proposal Submissions for IO and NGO Protection and Assistance Programs for Tibetans in South Asia Beginning May 25 - September 25, 2008

Other Releases
April 22, 2008


Bureau of Population, Refugees, and Migration
Issued April 21, 2008

The following guidelines are issued for proposals from international organizations (IOs) and non-governmental organizations (NGOs) to assist Tibetan refugees in South Asia, including Nepal, India and/or Bhutan. The deadline for all proposal submissions in response to these guidelines is Tuesday, May 21, 2008 at 6:00pm Eastern Standard Time.


Within the U.S. government, the Bureau of Population, Refugees, and Migration (PRM) has primary responsibility for formulating policies on population, refugees, and migration, and for administering U.S. refugee assistance and admissions programs. PRM’s primary objective is to provide protection, humanitarian assistance and durable solutions for refugees. To meet this objective, PRM supports programs that ensure that refugees have access to basic life-sustaining resources in ways that meet internationally accepted standards of care in such areas as health, water/sanitation, basic shelter, protection (physical and legal), and education. PRM supports the efforts of the key multilateral humanitarian organizations that protect and assist displaced people, including the United Nations High Commissioner for Refugees (UNHCR). PRM also cooperates with other IO and NGO partners to fill critical gaps in the multilateral system.

Funding Priorities

More than 125,000 Tibetans continue to live in exile in South Asia (in Nepal, India and Bhutan) and another 1,500 to 3,000 have traditionally transited through Nepal to India each year.

Through regional contributions to UNHCR, PRM supports UNHCR’s efforts to prevent the refoulement of new Tibetan arrivals in Nepal and advocate for long-staying Tibetans in Nepal to have access to identity documentation and birth registration. USAID/India currently provides funding for Tibetan refugees under the Tibetan Torture Victim Assistance program funded through the Victims of Torture assistance fund, which provides medical and psychological support as well as financial support for housing and emergency needs. USAID/India is also providing support for feeding Tibetan children in Tibetan schools in India through the PL 480 Title II School Feeding Program.

IOs and NGOs are encouraged to submit proposals to PRM that complement existing protection and assistance activities for Tibetans in South Asia that cover the following sectors:

  • protection,
  • reception facilities,
  • health care,
  • nutrition,
  • water/sanitation,
  • shelter,
  • education,
  • and vocational training.

To be considered, IOs and NGOs must have proven track records in implementing refugee assistance or other humanitarian assistance programs. Higher consideration will be given to organizations that already have well-established operations serving Tibetan populations in South Asia. Programs must be implemented in coordination with UNHCR and appropriate agencies of host governments as well as the Central Tibetan Administration (CTA). PRM funds programs that are up to 12-months long.


Submission Procedures

Please refer to PRM’s FY 2008 NGO guidelines for detailed instructions on proposal submission requirements by clicking on the “How to Apply” section in or referring to PRM’s website. Project proposals should comply with the general policy guidelines described in PRM’s FY 2008 General NGO Guidelines. NGO applicants that are not yet registered with should do so immediately, as it can take up to two weeks for a registration to be finalized (and sometimes longer for non-U.S. based NGOs to get the required registration numbers). We recommend that organizations, particularly first-time applicants, submit applications via at least one week before the deadline to avoid last-minute technical difficulties that could result in the application not being considered.

Applicants who are unable to submit via due to technical difficulties should contact the Help Desk at 1-800-518-4726 or at least one week prior to submission to secure a trouble ticket. Applicants may then contact PRM/ANE Program Officer Melissa Pitotti (contact information below) in order to determine whether an alternative method of submission is appropriate. Please note that e-mail submissions will NOT be accepted.

NGOs that have not received PRM funding prior to the USG fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by providing copies of: 1) the most recent external financial audit; 2) non-profit tax status under IRS 501 (c)(3); 3) Data Universal Numbering System (DUNS) Number; and 4) Employer ID number (EIN)/Federal Tax Identification Number.

IO applicants that respond to this request for proposals will be subject to PRM administrative authorities and procedures for voluntary contributions to IOs.

Proposal review process

PRM’s Office of Assistance for Asia and the Near East (ANE) will conduct a formal competitive review of all proposal submissions by convening internal proposal review teams to evaluate proposals based on the above-referenced proposal evaluation criteria and PRM’s priorities in the context of available funding.

In order to provide NGOs with timely feedback, PRM will inform applicants of a panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.


Program Officer Contact:

Melissa R. Pitotti

Program Officer, Office of Assistance for Asia and the Near East (ANE)

U.S. Department of State

Bureau of Population, Refugees, and Migration

2401 E St., NW

Suite L505, SA-1

Washington, DC 20522-0105

(202) 663-1950 (phone)

(202) 663-1061 (fax)

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