Bureau of Population, Refugees, and Migration
REVISED March 31, 2008
Deadline: Wednesday April 30 at 6:00 p.m. (EDT)
Proposals submitted after this deadline will not be considered.
Proposals should be submitted through Grants.gov. Applicants not registered with Grants.gov or those that have never received funding from PRM prior to the USG fiscal year ending September 30, 2004 should sign up well in advance of the application deadline of April 30, as it can take 3-5 business days for a registration to be finalized. Please do not wait until the last minute to submit your application on Grants.gov. Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. We recommend that first time applicants complete the Grants.gov registration process immediately to avoid delays at time of submission.
Applicants who are unable to submit via Grants.gov due to technical difficulties should contact Shanna Devoy at least one week prior to submission in order to determine whether an alternative method of submission is appropriate. Please note that e-mail submissions will not be accepted.
Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
This document contains the following sections:
2. Funding Priorities
3. Common GBV Indicator
4. Submitting Proposals
5. Proposal Review Process
PRM offers the following guidance to those organizations wishing to submit GBV-related proposals for overseas assistance for FY2008. Please read each section carefully to ensure that the proposed activities meet PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposals that do not meet the requirements outlined in these guidelines will not be considered.
The Bureau of Population, Refugees, and Migration (PRM) has primary responsibility within the U.S. Government for administering assistance to refugees and conflict victims, and takes a leading role in formulating U.S. foreign policy on population and migration issues. One of PRM's key priorities is the protection of refugees, returnees and other conflict-affected populations overseas, particularly women and children from gender-based violence (GBV). We believe that prevention and response to GBV should begin at the onset of every emergency. PRM strongly encourages its partners to integrate GBV programming into both multi-sectoral and function-specific projects.
In addition to support of integrated programming, PRM is committed to funding projects that focus specifically on prevention of and response to GBV. Since FY2000 PRM has programmed over $25 million in targeted GBV overseas assistance programs worldwide. PRM is currently seeking partners to support overseas assistance programs that will address GBV, including sexual abuse and exploitation (SEA) amongst refugees and refugee returnees, in a manner that respects the dignity of the individual and the culture in which s/he lives.
PRM values its continued cooperation with international organizations (IOs) and non-governmental organizations (NGOs) worldwide. PRM recognizes that clear communication enhances cooperation and that IOs and NGOs can plan more easily when they understand donors’ objectives.
Given funding constraints, competition for FY2008 PRM funding will be rigorous. PRM will accept proposals from any IO or NGO that satisfy the requirements described in this funding announcement. PRM will prioritize currently available funding for proposed activities that best meet priorities. If supplementary funds become available later in the fiscal year, we may have the opportunity to provide additional support to organizations that submit a proposal in response to this announcement but that did not receive funding in the initial round.
These guidelines are designed to complement the proposal submission requirements outlined in PRM’s FY 2008 General NGO Guidelines for Overseas Assistance, available at http://www.state.gov/j/prm/funding/181444.htm. NGOs should carefully review these guidelines.
GBV activities should be focused on any or all of the following (in no particular order):
· To respond to current, identified needs in the field through a multi-sector approach. Programs should aim to combine protection activities (including livelihoods interventions), community services, and health care and to establish best practices for integrating these elements into refugee assistance operations. GBV proposals should ensure that all appropriate referral services are available for survivors.
· To support measures to prevent GBV, including sexual abuse and exploitation (SEA). These may include public information and rights awareness campaigns among returnees and refugees, with an emphasis on involving men and adolescents in GBV awareness and prevention activities (focus is on beneficiaries).
· To support measures to raise awareness as a means of effectively protecting victims of GBV. Workshops, training programs, field missions, or other targeted activities to enhance awareness among health, community services, and protection workers about GBV could be supported (focus is on humanitarian workers or implementing partners – refugee, local and international - as well as local government staff, including justice and law enforcement officials).
· To create local capacity to respond to GBV in a competent and timely manner. Organizations should focus on deploying the right mix of health, psychosocial and social resources to work with local partners as part of the international community’s response to emergencies. Common emergency response mechanisms such as training for local staff or refugees themselves in prevention, recognition, and treatment of GBV (including victim counseling), or activities to enhance the timeliness of response to GBV could also be considered.
Applicants should bear in mind that PRM’s central mandate is to provide assistance to refugees and returnees. While other vulnerable populations are also of vital concern, applicants must clearly show how they are benefiting PRM’s primary target population.
PRM plays a limited role in support of overall USG policy and program activities concerning trafficking in persons. The Bureau addresses funding for anti-trafficking activities separately with the International Organization for Migration (IOM), the Bureau’s chosen implementing partner. We therefore will not be considering anti-trafficking proposals under this initiative; project submissions must be refugee-oriented, unless otherwise specified.
Priority countries and populations include:
Africa – refugee and returnee assistance
Horn of Africa: Kenya, Ethiopia, Sudan
Central Africa/Great Lakes: Burundi, Chad, Democratic Republic of Congo, Rwanda
Europe, Central Asia and the Americas
Russian Federation: North Caucasus, urban refugees in Moscow and St. Petersburg
Americas: Colombia-related, including programs that complement ongoing PRM-funded IDP programs; stateless persons and asylum-seekers in the Dominican Republic
Central Asia: Afghan refugees and returnees
Asia and the Near East
East Asia: Burmese refugees in Thailand, Bangladesh, or Malaysia
PRM is aiming to develop a common set of PRM sectoral standards and indicators to be applied across regions in order to establish systematic criteria for the evaluation of implementing partners’ performance. This will allow for the comparison of not only performance but also data across regions.
As organizations put together their objectives and indicators for proposals in response to these guidelines, we would like you to include the following indicator as part of your basket of indicators (other indicators should be customized to measure the results of the specific program proposed). Indicators should be informed by data gathered in baseline surveys:
Percentage of survivors of GBV who have received psychological, medical, legal or any other form of support.
Objective: To provide PRM beneficiary populations, particularly women and children, who have experienced GBV during flight, in camps, or on arrival in their home countries or countries of asylum with support to ensure their access to basic protection and assistance in response to the particular GBV experienced. PRM would like to measure whether comprehensive services, including referral services are available for survivors of GBV.
Numerator: Total number of survivors reporting GBV who have received psychological, medical, legal or any other form of support.
Denominator: Total number of survivors reporting GBV
PRM will not fund projects beyond a twelve-month period. Applicants with multi-year programs must continue to reapply for PRM funding each year. Furthermore, in funding a project for one year, PRM makes no representation that it will continue to fund the project in successive years. For this reason, applicants should pay particular attention to their transition strategies.
Applicants submitting new proposals should identify a start date of no earlier than August 1, 2008.
The range of funding for these programs has traditionally been between $100,000 and $400,000. Given budgetary constraints, PRM will only consider proposals below $400,000; any submission over this amount will automatically be disqualified. Please also keep in mind that the budget for the proposed program should identify not only the funding request to PRM, but also those portions of the program to be funded by the NGO itself, UNHCR or other UN/IO agencies, USAID, or other donors. Proposals that receive co-funding are highly encouraged and will be weighted higher during the panel review.
Organizations who received GBV funding in FY2007 from PRM should include a short update on the progress made to date on the specific indicators of the project outlined in the cooperative agreement. This is required as an attachment in the proposal.
PRM will accept proposals from any organization that is able to satisfy the requirements of this funding announcement however, given our budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
· A proven track record in providing assistance in dealing with prevention and response to GBV and an established presence in the countries for which they are submitting proposals;
· Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations, as well as the relevant government(s);
· A working relationship with UNHCR and 2008 UNHCR funding and/or support for the proposed activities and/or overall country program; and
· Evidence of coordination with development organizations, when applicable, and a well-developed transition strategy.
NGOs that have not received PRM funding prior to the USG fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by providing copies of 1) the most recent external financial audit; 2) non-profit tax status under IRS 501 (c)(3); 3) Data Universal Numbering System (DUNS) Number; and 4) Employer ID number (EIN)/Federal Tax Identification Number.
See “How to Apply” section on Grants.gov for complete details on requirements, and note the following highlights below:
1. Electronic submission via Grants.gov: NGO applicants who are not yet registered with Grants.gov should do so well in advance of the above deadline as it can take 3 to 5 business days for a registration to be finalized. PRM’s CFDA number for Refugee Assistance Programs for Strategic Global Priorities is 19.522.
NGO applicants who are unable to apply via Grants.gov due to technical difficulties should contact the program officer listed below well in advance of the April 30th deadline, and at minimum no less than one week before the deadline.
2. Proposal formatting and content: Please refer to the “Submitting Proposals” section in the FY08 General PRM NGO guidelines available at http://www.state.gov/j/prm/funding/181444.htm. These general PRM NGO guidelines are also available on Grants.gov in the “How to Apply” section.
Please take special note of the following requirements as outlined in the FY08 General PRM NGO guidelines:
a. Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable). PRM places great value on multi-lateral support for humanitarian programs.
b. Organizations that received PRM funding in FY 2007 for proposed activities should include an up-to-date, cumulative progress report against indicators as outlined in the cooperative agreement.
c. Focus on impact indicators as much as possible. At a minimum, each objective should have one impact indicator.
3. This announcement is designed to coordinate with the general PRM NGO guidelines, which explain in detail PRM’s NGO funding strategy and priorities. Please read both sets of guidance carefully to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
Prior to proposal submission, PRM may provide prospective applicants with informal feedback (via e-mail or telephone) on proposed work to ensure that planned activities meet our funding priorities and strategies. PRM encourages organizations to discuss any potential proposal with PRM Refugee Coordinators in the field. Organizations may also contact the program officer below to discuss whether or not the proposed activity is consistent with PRM’s current priorities. Informal feedback from PRM does not indicate a commitment to fund the program discussed.
For any questions, please contact:
PRM Program Analyst
Telephone: (202) 663-1476
Fax: (202) 663-1061
1) Does the organization have a proven track record (capacity, past performance, and experience) in the country for which they are submitting the proposal with GBV prevention/response; (30% of score)
2) To what extent does the proposal meet one or more of the priorities stated in the GBV guidelines – e.g., GBV activities, priority countries, beneficiary populations; (25% of score)
3) Does the applicant’s implementation plan appear likely to accomplish the objectives stated in the proposal within the given time period – e.g., clear, measurable, and achievable objectives and indicators; well-conceived monitoring/troubleshooting plan; etc. (20% of score)
4) Is the budget appropriate for meeting the objectives listed and does it accurately reflect activities and capacity – e .g., appropriate staffing levels, appropriate balance between costs of running/monitoring the program vs. direct assistance to beneficiaries; cost-sharing. (15% of score)
5) Is the project well coordinated with the host government, other NGO implementing partners, UNHCR, and/or other IOs involved? Does the program have a clear strategy for handover or sustainable continuation? (10% of score)
PRM will conduct a formal competitive review of all proposal submissions by convening internal proposal review teams to evaluate proposals based on the above proposal evaluation criteria and PRM’s priorities in the context of available funding.
In order to provide NGOs with timely feedback, PRM will inform applicants of a panel’s decision to recommend or not recommend funding proposed activities, and may request revised proposals and/or budgets based on feedback from the panel. PRM will follow up with formal notifications to NGOs of final decisions taken by Bureau management.