Funding Opportunity Number: PRM-AFR-12-CA-AF-031612-CHAD
Catalog of Federal Domestic Assistance (CFDA) number:
19.517 - Overseas Refugee Assistance Programs for Africa
Announcement issuance date: March 16, 2012
Proposal submission deadline: Monday, April 16, 2012 at 12:00 p.m. (noon) EDT. Proposals submitted after this deadline will not be considered.
ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.
Proposed Program Start Dates: May 1, 2012 –September 15, 2012
Duration of Activity: PRM will consider proposals with durations ranging from 12-24 months from the proposed start date. However, actual awards will not exceed 12 months in duration. See guidance below.
Multi-year Proposals: PRM will consider multi-year proposals based on available funding, strong performance, and continuing need. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application as detailed in the “Noncompeting Application Requirement” section. Fully developed programs with detailed budgets, objectives and clear, measurable results-based indicators are required for all years of activities. Further details are provided in the “Proposal Content, Formatting, and Templates” section. PRM looks favorably upon process evaluations, included as part of the proposed activities and budget, that determine whether program design during the initial 12 months was effective as well as activities that build on foundations developed during the initial 12-month phase (e.g. job placement activities in year two to build on vocational skills programs conducted in year one) or that create a transition out of ongoing assistance (e.g., capacity-building and handover). Please note that in funding a project for one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term and diverse funding sources.
NOTE: This will be the only Chad, CAR, and Cameroon funding round in FY2012, unless additional, new emergencies occur. Please note there will be no separate call for GBV programs for FY 2012.
Current Funding Priorities for Refugees in Chad, CAR, and Cameroon: PRM will prioritize currently available funding for proposed NGO activities that best meet the Bureau’s priorities in Chad, Cameroon, and CAR as identified below:
(2) Central African Republic
(d) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
International Organizations (IOs) that are engaged in programs relevant to the assistance addressed by this PRM funding announcement and that are seeking funding should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.
In FY 2011, PRM funded $14.95 million in NGO programs assisting refugees in Chad, the CAR, and Cameroon with funding amounts ranging from $250,000 to $3 million. In FY 2012, PRM anticipates a lower level of support given budgetary limitations. As stated in the General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements:
See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:
Proposal Content, Formatting and Template:
Please refer to the “Proposal Submission and Review Process” section in PRM’s General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.
In addition to referencing the General NGO Guidelines, applicants proposing multi-year programs should adhere to the following guidance:
Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 24 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for all years of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM’s recommended multi-year proposal template, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length. If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Single-year proposals using PRM’s recommended templates must be no longer than 20 pages in length (15 pages if not using the templates). Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s NGO GUIDELINES:
This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
PRM Points of Contact:
Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):
PRM/AFR Program Officer Kristen Frost (FrostKL@state.gov; 202-453-9383) Washington, D.C.
PRM/AFR Deputy Office Director Mary Lange (LangeMM@state.gov; 202-453-9369) Washington, D.C.