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FY 2012 Funding Opportunity Announcement for NGO programs benefiting displaced persons in Serbia and Bosnia & Herzegovina and for reintegration of spontaneous or assisted returnees in Kosovo.

Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
April 17, 2012


Funding Opportunity Number: PRM-ECA-12-CA-04172012-BALKANS

Catalog of Federal Domestic Assistance (CFDA) number: 19.520

Announcement issuance date: Tuesday, April 17, 2012

Proposal submission deadline: Thursday, May 17, 2012 at 12:00 pm noon, EDT. Proposals submitted after this deadline will not be considered.

ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.

Proposed Program Start Dates: July 15-September 30, 2012

Duration of Activity: 12 months.

In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Current Funding Priorities for refugees and displaced persons in the Balkans:

In FY 2012, PRM’s focus is to support the reintegration of spontaneous or assisted minority returnees from Serbia in Kosovo; to support the integration of displaced persons (DPs) from Kosovo in Serbia and/or Montenegro; and to support the return and reintegration of internally displaced persons (IDPs) in Bosnia & Herzegovina.

· Proposed activities should primarily support DPs from Kosovo in Serbia, IDPs in Bosnia & Herzegovina and/or returned DPs from Serbia in Kosovo.

· Proposals should focus on the following sectors: Protection, Livelihoods and Shelter and Infrastructure.

PRM anticipates funding at least one NGO activity in each of the categories listed below.

1) Reintegration of spontaneous or assisted returnees in Kosovo. Proposals should include at least one of the following components:

a) Minor shelter repairs or improvements that will help to sustain the reintegration of spontaneous/assisted returnees to Kosovo from Serbia. Proposals should focus on minor repairs or improvements, not large scale repair or reconstruction.

b) Community development, inter-ethnic dialogue and reconciliation activities designed to sustain the reintegration of returnees from Serbia.

c) Livelihoods/subsistence income-generation assistance; vocational training; promotion of small business associations (e.g., farmers associations) targeted to communities of returnees from Serbia.

d) Legal services to assist DPs in resolution of property issues or reaffirmation of property rights in Kosovo; and/or to assist them to resolve legal cases related to displacement, e.g. housing, property damage, or pension claims.

2) Integration of displaced persons from Kosovo in Serbia and/or Montenegro. Proposals should include at least one of the following components:

a) Legal services to assist DPs in resolution of property issues or reaffirmation of property rights in Kosovo; and/or to assist them to resolve legal cases related to displacement, e.g. housing, property damage, or pension claims. Proposals may also consider legal assistance to displaced persons from Kosovo in Serbia who need help achieving durable solutions in their place of local integration.

b) Livelihoods/subsistence income generation assistance.

c) Short term training courses and/or other mentoring activities to enhance technical and management, and/or entrepreneurial skills. In principle, training should be related to vocational activities that are otherwise supported by the income generation component of this program.

Note: Proposals should address how project activities and objectives will support broader efforts to resolve protracted displacement issues in the region.

3) Reintegration of minority IDP returnees in Bosnia and Herzegovina. Proposals should include at least one of the following components:

a) Support for returnee community reintegration and sustainability: may include minor (low cost) shelter repairs or building refurbishment in returnee villages; or community strengthening/awareness activities.

b) Livelihoods/subsistence income-generation assistance to Bosnian Croat returnees (e.g., agricultural sector support combining technical/business assistance with provision of needed equipment to sustain return).

c) Small business or livelihoods assistance for minority returnees.

PRM will accept proposals from any NGO working in the above-mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

· A working relationship with UNHCR, current UNHCR funding, and/or a letter of support from UNHCR for the proposed activities and/or overall country program (This letter should highlight the gap in services the proposed program is designed to address.);

· A proven track record in providing proposed assistance both in the sector and specified location;

· Evidence of coordination with international organizations (IOs) and other NGOs working in the same area or sector and, where possible, with local authorities;

· A concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective;

· A budget that is appropriate for meeting the objectives and demonstrates co-funding by non-US government sources;

· Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations; and

· Adherence to relevant international standards for humanitarian assistance. See General NGO Guidelines for a complete list of sector-specific standards.

IOs that are engaged in programs relevant to the assistance addressed by this PRM funding announcement should ensure that these programs are made known to PRM on or before the closing date of this funding announcement so that PRM can evaluate all IO and NGO programs for funding consideration.

Funding Limits:

In FY2012, PRM anticipates providing approximately $1.35 million to fund NGO programs in the Balkans. PRM will prioritize currently available funding for proposed NGO activities that best meet the Bureau’s priorities in Kosovo, Serbia, and Bosnia and Herzegovina, as identified above. PRM hopes to fund one integration project each in Bosnia & Herzegovina, Serbia, and Kosovo. This Funding Opportunity Announcement does not include housing assistance for refugees and IDPs, which PRM will support separately through the Balkans Regional Housing Program.

PRM will consider projects submitted with budgets in the range of $250,000 to $600,000.

Individual proposals for integration activities in Kosovo should not exceed $500,000 in PRM-requested funding; proposals for income generation/legal assistance in Serbia and/or Montenegro should not exceed $600,000 in PRM-requested funding, and proposals for integration activities in Bosnia-Herzegovina should not exceed $350,000 in PRM-requested funding. As stated in the General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Proposal Submission Requirements:

See “How to Apply” ( on for complete details on requirements, and note the following highlights:

· Proposals must be submitted via Organizations not registered with should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with, organizations must first receive a DUNS number and register with the Central Contract Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on ( for complete details on registering.

· Do not wait until the last minute to submit your application on Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline. Please note: is expected to experience continued high volumes of activity in the near future. PRM strongly recommends submitting your proposal early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.

· If you encounter technical difficulties with please contact the Help Desk at or by calling 1-800-518-4726. Applicants who are unable to submit applications via due to technical difficulties and who have reported the problem(s) to the help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Officer Ed Findlay at (202) 453-9281 or to determine whether an alternative method of submission is appropriate.

· Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

· Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: )

· NGOs that have not received PRM funding since the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status including under IRS 501 (c)(3) as applicable, 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.

Proposal Content, Formatting and Template:

Please refer to the “Proposal Submission and Review Process” section in PRM’s General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template.


This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO templates” in the subject line, to PRM's NGO Coordinator.

Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.

To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).

Budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization. PRM strongly encourages multi-lateral support for humanitarian programs.

Organizations that received PRM funding in FY 2011 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.

Reports and Reporting Requirements:

Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding reporting requirements please see PRM’s General NGO Guidelines.

Proposal Review Process:

PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

PRM Points of Contact:

Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):

PRM Program Officer Ed Findlay (, 202/453-9281), Washington, D.C.

Belgrade Regional Refugee Officer Maja Wiebler (, U.S. Embassy Belgrade, Serbia.

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