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FY 2013 Funding Opportunity Announcement for NGO Programs Benefiting Refugees in Rwanda, Tanzania, and Uganda


Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
November 7, 2012

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Funding Opportunity Number: PRM-PRMOAPAF-13-003-015916

Catalog of Federal Domestic Assistance (CFDA) number:

19.517 - Overseas Refugee Assistance Programs for Africa

Announcement issuance date: Tuesday, November 06, 2012

Proposal submission deadline: Thursday, December 06, 2012 at 12:00 p.m. (noon) EST. Proposals submitted after this deadline cannot be considered.

Advisory: Grants.gov experiences continued high volume of activity. PRM strongly recommends submitting your proposal several days early to allow time to address any difficulties that may arise due to system delays.

Proposed Program Start Dates: January 1, 2013—March 1, 2013

Duration of Activity: Program plans for protection, including prevention of and response to sexual and gender-based violence (SGBV) in urban refugee and refugee settlement communities in Uganda should be for no more than 12 months. Applicants must re-compete for PRM funding each year. Furthermore, in funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Program plans from 12 to 24 months will be considered for activities addressing protracted needs in Tanzania and Rwanda. Applicants may submit multi-year proposals with activities and budgets that do not exceed 24 months from the proposed start date. Actual awards will not exceed 12 months in duration. Multi-year proposals selected for funding by PRM will be funded in 12-month increments and must include results-based indicators within the first 12 months. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application as detailed in the Noncompeting Application Requirements section below and will be contingent upon available funding, strong performance, and continuing need. NGOs receiving awards under these terms will be required to submit continuation applications at least three months in advance of the end of the first 12-month period of activities. Please see Multi-Year Funding section below for additional information.

Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Program Officer (as stated below) on or before the closing date of the funding announcement.

Current Country Specific Funding Priorities and Instructions: PRM will prioritize available funding for Tanzania, Rwanda, and Uganda as identified below. All proposals should target beneficiaries as identified in collaboration with UNHCR and local authorities.

(1) Tanzania and Rwanda

· Proposals for Tanzania should focus on life-saving basic preventative and curative healthcare assistance, and protection for vulnerable groups and individuals, including prevention and response for sexual and gender-based violence, in Nyaragusu refugee camp in western Tanzania.

· Proposals for Rwanda should focus on camp management, basic preventative and curative healthcare assistance, water and sanitation, and sexual and gender-based violence prevention and response for refugees.

· While PRM does not discourage activities that also include the local host population along with refugees, proposals should concentrate on activities for refugees. At least 80% of beneficiaries must be refugees.

(2) Uganda

· Proposals for Uganda should focus on sexual and gender-based violence prevention and response targeting vulnerable groups, including LGBTI individuals, in urban refugee communities and in the refugee settlements in western Uganda.

· Proposals can choose to focus on assistance to either the refugee settlements or to urban refugee communities. While PRM does not discourage activities that also include the local host population along with refugees, proposals should concentrate on activities for refugees. At least 80% of beneficiaries must be refugees with the remainder, if any, being vulnerable individuals in host communities.

General Instructions

PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

· A working relationship with UNHCR, current UNHCR funding, and/or a letter of support from UNHCR for the proposed activities and/or overall country program (this letter should highlight the gap in services the proposed program is designed to address);

· An established presence and a proven track record providing proposed assistance both in the sector and specified location;

· Coordination with international organizations (IOs) and NGOs working in the same area or sector as well as local authorities;

· A concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and at least one outcome indicator per objective;

· Projects in Protracted Refugee Situations, return/local integration contexts, and multi-year funding applications, where feasible, must include strong transition plans in their proposals;

· A budget that is appropriate for meeting the objectives and demonstrates co-funding and/or cost-sharing by non-US government sources;

· Appropriate targeting of beneficiaries in coordination with UNHCR and other relevant organizations. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will only consider funding projects that include a target beneficiary base of at least 80% refugees.

· Adherence to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.

Funding Limits:

PRM will consider projects submitted with budgets up to $600,000 (Tanzania); $2,000,000 (Rwanda); and $600,000 (Uganda).

As stated in the PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Approval of projects is subject to the availability of funding.

Proposal Submission Requirements:

See “How to Apply” (http://www.grants.gov/applicants/applicant_faqs.jsp#applying) on Grants.gov for complete details on requirements, and note the following highlights:

· Proposals must be submitted via Grants.gov. Organizations not registered with Grants.gov should register well in advance of the December 6, 2012 deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the Central Contractor Registry (CCR) which can take weeks and sometimes months. See “Applicant FAQs” section on Grants.gov (http://www.grants.gov/help/applicant_faqs.jsp#applying) for complete details on registering.

· Do not wait until the last minute to submit your application on Grants.gov. Applicants who have done so in the past and experienced technical difficulties were not able to meet the deadline and were not considered for funding. Please note: Grants.gov is expected to experience continued high volumes of activity in the near future. PRM strongly recommends submitting your proposal several days early to avoid submission delays. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered.

· If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem(s) to the Grants.gov help desk and received a case number and had a service request opened to research the problem(s), should contact PRM Program Officer Bryan Lupton at (202) 453-9307 or luptonbc@state.gov to determine whether an alternative method of submission is appropriate.

· Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. PRM recommends submitting proposals from agency headquarters. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

· NGOs that have not received PRM funding prior to the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) non-profit tax status under IRS 501 (c)(3), 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.


Proposal Content, Formatting and Template:

Please refer to the “Proposal Submission and Review Process” section in PRM’s General NGO Guidelines. PRM strongly encourages organizations applying for PRM funding to use the PRM recommended proposal and budget templates. Templates can be requested by sending an email to PRM's NGO Coordinator. You must type “PRM NGO Templates” in the subject line to receive an automated reply containing the template. Single-year proposals using PRM’s templates must be no more than 20 pages in length. If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.

In addition to referencing the General NGO Guidelines, applicants proposing multi-year programs should adhere to the following guidance:

Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 24 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for all years of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM’s recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length. If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.

Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Late applications will jeopardize continued funding.

Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.

PLEASE TAKE SPECIAL NOTE OF THE FOLLOWING REQUIREMENTS OUTLINED IN THE PRM’s FY2012 NGO GUIDELINES:

This announcement is designed to accompany the General NGO Guidelines, which contain additional administrative information and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that the proposed activities are in line with PRM’s priorities and that your proposal submission is in full compliance with PRM requirements. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered. PRM recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator.

· Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

· Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.

· To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries. Any project involving the building or maintenance of physical infrastructure must include coordinates of site locations (place name, P-Code, latitude and longitude coordinates).

· The budget must include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization (where applicable). PRM strongly encourages multi-lateral support for humanitarian programs.

· Organizations that received PRM funding in FY 2012 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.

Reports and Reporting Requirements:

Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding PRM’s reporting requirements please see PRM’s General NGO Guidelines.

Proposal Review Process:


PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:

As a condition of receipt of this assistance award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under this agreement, including but not limited to invitations to events, press materials, event backdrops, podium signs, etc. must be marked appropriately with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Subrecipients and subsequent tier sub-award agreements are subject to the marking requirements and the recipient shall include a provision in the subrecipient agreement indicating that the standard, rectangular U.S. flag is a requirement. In the event the recipient does not comply with the marking requirements as established in the approved assistance agreement, the Grants Officer Representative and the Grants Officer must initiate corrective action.

PRM Points of Contact:

Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):

PRM Program Officer Bryan Lupton (LuptonBC@state.gov); 202-453-9307; Washington, D.C.

Great Lakes Regional Refugee Coordinator Greg Shaw (ShawGJ@state.gov); US Embassy Kampala.



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