Funding Opportunity Number: PRM-PRMOAPNE-13-004-016661
Catalog of Federal Domestic Assistance (CFDA) number: 19.519 - Overseas Refugee Assistance Programs for Near East and South Asia
Announcement issuance date: Monday, March 4, 2013
Proposal submission deadline: Thursday, April 4, 2013 at 12:00 p.m. noon EDT. Proposals submitted after this deadline will not be considered.
**ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
Proposed Program Start Dates: September 1 – September 30, 2013
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should submit a proposal to the relevant PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Duration of Activity: No more than 12 months. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.
Current Funding Priorities for Displaced Iraqis and Syrians in the Near East:
PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for displaced Iraqis and Syrians in Jordan, Lebanon, Syria, and Iraq, as identified below. PRM will consider proposals for activities in a single country as well as programs operating in multiple countries.
In addition, for NGO projects assisting Syrian refugees, PRM will only consider those that fall within the UN Syria Regional Response Plan. Within the body of the proposal, NGOs proposing activities assisting Syrian refugees should clearly state their role within the UN Syria Regional Response Plan.
NGOs submitting proposals in response to this funding announcement must be registered to operate with the government in each of the countries of the proposed activities by the program start date. All applicants should include documentation providing verification of their registration status as an attachment to their proposal submission.
Proposals should include detailed information on planned coordination with, and referral mechanisms to, both local and international organizations. Organizations should encourage refugees to register with UNHCR, but registration is not required to receive assistance or services. Proposals should indicate how the proposed assistance is filling an identified gap, including how the gap and the beneficiaries were identified.
Jordan and Lebanon: Iraqi and/or Syrian refugees
(a) In Jordan and Lebanon, proposed activities should primarily support Iraqi and/or Syrian refugees residing in host communities. Applicants have the option, in these two countries only, to combine projects benefiting both refugee populations. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees. Proposals for projects assisting both Iraqi and Syrian refugees must break down assistance by nationality in both the project’s objectives and budget.
(b) Proposals for projects assisting Iraqi and Syrian refugees living in host communities in Jordan and Lebanon must focus on the following sectors:
Syria: Iraqi refugees
(c) Proposals for projects benefiting Iraqi refugees in Syria must focus on the following sectors, and must target a beneficiary base of at least 50% Iraqi refugees.
Iraq: Iraqi IDPs and returnees
(d) Proposals for projects benefiting Iraqi IDPs and returnees inside Iraq must focus on the following sectors, and must target a beneficiary base of at least 50% Iraqi refugee returnees/IDPs/persons of concern. Programs should be limited to Baghdad, Diyala, Anbar, Ninewa, and Erbil governorates. Programs should make an effort to build community capacity and work to support durable solutions, including for IDPs in informal settlements.
(e) Health Sector Standard Indicators Pilot: Proposals focusing on health in urban settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:
NGO proposals that seek to fund service provision may include the following indicators if appropriate:
Proposals should also include their own custom indicators in addition to the standard indicator(s).
(f) All program design should take into account the following guidance:
(g) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
(h) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.
(i) PRM will accept proposals from any NGO working in the above mentioned sectors – although NGOs applying to assist Syrian refugees must be included in the UN Syria Regional Response Plan. Given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
(k) Country Specific Instructions:
Funding Limits: In the past, PRM has funded NGO programs assisting displaced and returnee Iraqis that ranged from $300,000 for a single-country project to up to $5 million for a regional project. The majority of the projects funded were less than $2 million. For this Funding Opportunity, PRM will not consider proposals assisting Iraqis that are over $2 million.
For Syrian refugees, PRM has provided up to $1.5 million for single-country projects in the past. For this Funding Opportunity, PRM will continue to consider project proposals for Syrians for up to $1.5 million. For proposals assisting both Iraqi and Syrian refugees in Jordan and/or Lebanon, PRM will consider proposals of up to $3.5 million.
Project proposals with solid and compelling budget justifications will be considered. Budgets based on a realistic and well-articulated assessment of needs and expenses will be noted favorably.
Budgets for regional projects should be broken down by country. Budgets for projects assisting both Iraqi and Syrian refugees must be broken down by population. As much as possible, all budgets should be broken down by objective, as per the revised budget template. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Assistance Award Provision – SPOT: The following provisions will be included in the Bureau specific component of the Notice of Award for performance in a designated combat area (currently Iraq and Afghanistan). Recipients are required to include this provision in any sub-grant awards or agreements.
SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA (CURRENTLY IRAQ AND AFGHANISTAN)
(Revised January 2011)
All recipient personnel deploying to areas of combat operations, as designated by the Secretary of Defense (currently Iraq and Afghanistan), under grants over $100,000 or performance over 30 days must register in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Recipients of federal assistance awards shall register in SPOT before deployment, or if already in the designated operational area, register upon becoming an employee under the assistance award and maintain current data in SPOT. Information on how to register in SPOT is available from your Grants Officer or Grants Officer Representative.
Recipients must enter all U.S. and Third Country National (TCN) personnel into SPOT. If the Recipient has concerns about the safety of locally hired Iraqi or Afghan personnel because of personal data entered into SPOT, arrangements may be made with the Grants Officer or the Grants Officer Representative to report anonymous aggregate data.
Locally-hired Iraqi or Afghan personnel can be added anonymously through the use of the aggregate count template except as noted in the following paragraph.
Recipients utilizing personnel who are performing a private security function; are performing duties as a translator or interpreter; require access to U.S. facilities, services, or support; or desire consideration for refugee or special immigrant status under the Refugee Crisis in Iraq Act of 2007 (subtitle C of title XII of Public Law 110–181) must be entered into SPOT individually with all required personal information. If a locally-hired Iraqi or Afghan national falls into one of these categories, the Recipient must enter all of the required identification data into SPOT.
When the Grantee is ready to enter locally-hired individuals using the Aggregate Count method, the Grantee will notify the Grants Officer who will contact the Department SPOT Program Manager (A/LM/AQM) to obtain the “Aggregate Count” template. The Grantee will complete the “Aggregate Count” template and return to the SPOT Program Manager who will ensure that aggregate counts are loaded into SPOT. The Grantee SPOT Administrator is responsible for updating the aggregate locally hired national count on a quarterly basis by providing updated information via the “Aggregate Count” As template to the GOR/GO for each award who will forward to the Department SPOT Program Manager for SPOT entry.
Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, grantees are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations, the term PSC includes any personnel providing protection of the personnel, facilities, property of a grantee or subgrantee at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties.
As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances.
Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of their grant.
Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact.
Applicant Vetting as a Condition of Award: Applicants for projects in Lebanon are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of award. Applicants may be asked to submit information required by DS Form 4184, Risk Analysis Information about their company and its principal personnel. Vetting information is also required for all subaward performance on assistance awards identified by DOS as presenting a risk of terrorist financing. When vetting information is requested by the Grants Officer, information may be submitted on the secure web portal at https://ramportal.state.gov, via email to RAM@state.gov, or hardcopy to the Grants Officer. Questions regarding the form may be emailed to RAM@state.gov. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal. The following clause shall be included in Section 9, Special Award Conditions, or as an addendum to the solicitation, whenever assistance is awarded after vetting:
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.
PRM Program Officer: Shirley Woodward, WoodwardSG@state.gov, 202-453-9291, Washington, D.C.