Funding Opportunity Number: PRM-PRMOAPAF-13-006-017577
Catalog of Federal Domestic Assistance (CFDA) number: 19.517 - Overseas Refugee Assistance Programs for Africa
Announcement issuance date: Wednesday, March 27, 2013
Proposal submission deadline: Friday, April 26, 2013 at 12:00 p.m. (noon) EDT. Proposals submitted after this deadline will not be considered.
**ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
Proposed Program Start Dates: August 1, 2013 – September 30, 2013
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations.
International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Duration of Activity: No more than 12 months.
Current Funding Priorities for Malian Refugees in Burkina Faso, Mauritania, and Niger: PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for Malian refugees in Burkina Faso, Mauritania, and Niger as identified below.
(a) Proposed activities should primarily support Malian refugees residing in refugee camps in Burkina Faso, Mauritania, and Niger, and/or Malian refugees residing with host communities in Burkina Faso and Niger. Proposals that include host community support must ensure that at least fifty percent of the project beneficiaries are Malian refugees.
(b) Proposals may focus on support for protection efforts (prevention/response to gender-based violence or assistance for unaccompanied minors, prevention of military recruitment, and/or other child protection) or on gaps in any of the assistance sectors (e.g., WASH, health, nutrition/food security, shelter, education, livelihoods).
(c) NGOs applying for funding must demonstrate a working relationship with UNHCR and/or current UNHCR funding. A letter of support from UNHCR for the proposed activities is strongly recommended. This letter should highlight the gap in services the proposed program is designed to address. Priority will be given to NGOs that can demonstrate they have coordinated the proposed activities with UNHCR.
(d) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
(e) Health Sector Standard Indicators Pilot: Proposals focusing on health in camp based/returnee settings should include a minimum of one of the four following indicators, and include as many of the other indicators as are relevant:
NGO proposals that seek to fund service provision may include the following indicators if appropriate:
Proposals should also include their own custom indicators in addition to the standard indicator(s).
(f) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.
(g) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Funding Limits: Project proposals must not be less than $250,000 and not more than $750,000. Proposals outside of these funding limits will not be accepted. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.
PRM Program Officer: Cathy Baroang (BaroangCA@state.gov; 202-453-9381) Washington, D.C.
Regional Refugee Coordinator: Luis Mendez (MendezLF@state.gov; +221 33 829 2146), U.S. Embassy, Dakar