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FY 2013 Funding Opportunity Announcement for NGO Programs Benefiting Syrian Refugees in Turkey


Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
June 20, 2013

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Funding Opportunity Number: PRM-PRMOAPEU-13-003

Catalog of Federal Domestic Assistance (CFDA) number:
19.520 - Overseas Refugee Assistance Programs for Europe

Announcement issuance date: Thursday, June 20, 2013

Proposal submission deadline: Monday, July 22, 2013 at 12:00 noon EDT. Proposals submitted after this deadline will not be considered.

**ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise. **

If your organization is not registered with the government-wide System for Award Management (SAM) and/or does not have a Data Universal Numbering System (DUNS) number, the organization will need to obtain a DUNS number and then register with SAM before submitting a proposal through Grants.gov. Note that SAM registration must be updated annually. The SAM and DUNS registration process may take several weeks so organizations should plan accordingly. For further information at http://www.state.gov/j/prm/releases/releases/2013/204769.htm

Proposed Program Start Dates: September 10-30, 2013

Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Officer (as listed below) on or before the closing date of the funding announcement.

Duration of Activity: 12 months

In funding a project for one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities.

Current Funding Priorities for Syrian Refugees in Turkey:

PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for protection of and assistance to Syrian refugees in towns and cities (outside of camps) in Turkey. Sectors for funding are identified below. Coordination with Turkish government authorities and UNHCR as well as with UN agencies and other NGOs active in the same sector is essential.

(a) Proposed activities should primarily support the “non-camp” Syrian refugee population in Turkey. Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees.

(b) Proposals must focus on one or more of the following sectors or subsectors:

  • Health including but not limited to trauma care, mental healthcare, and rehabilitative care but not treatment for chronic conditions. Proposals should demonstrate how clinical services for survivors of gender-based violence, including men, boys, and LGBTI individuals, are incorporated into the project.
  • Protection

o Psychosocial Support including but not limited to trauma counseling, conflict-mitigation, youth groups and activities, women’s groups and activities, and inclusion support for vulnerable groups, including the disabled. Proposals should adhere to the IASC Guidelines on Mental Health and Psychosocial Support in Emergency Settings, articulate how beneficiaries are identified, and explain previous coordination with other mental health providers, including through joint training; efforts to improve local capacity to provide adequate mental healthcare; the extent to which the NGO is able to utilize local organizations/resources to meet the mental healthcare needs of its beneficiaries; and an overview of the most prevalent mental health needs among the displaced Syrian population and how the NGO intends to address them. Proposals should demonstrate how clinical services for survivors of gender-based violence are incorporated into the project and should adhere to the IASC Guidelines on Gender-Based Violence.

o Prevention of and Response to Gender-based Violence (GBV): PRM encourages proposals that work to prevent and respond to GBV, including by building GBV response capacity. Prevention efforts may take into consideration the risks faced by groups vulnerable to GBV and associated needs to mitigate those risks.

o Child Protection including but not limited to child-friendly spaces and support to unaccompanied minors and separated children.

o Assistance to meet basic human needs on an emergency basis or facilitate self-support of vulnerable cases.

o Helping Build Bridges between Communities through supporting the collective efforts and cooperation of host and refugee communities in assistance and community service activities, recreation and information dissemination.

  • Education including capacity-building support for schools with Syrian students and non-formal education for children and youth. Also Turkish language and translation training for community leaders and medical professionals.

(c) Health Sector Standard Indicators Pilot:

Proposals focusing on health in non-camp settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:

  • Capacity-building: # of health care professionals/administrators trained on providing health services to refugee populations.
  • Referrals: # of refugees referred to appropriate services, and % of those referred who were able to get needed services.
  • Community Outreach: # of refugees who received targeted messages on their rights and health-related services available to them.
  • Health Staffing: # of total consultations per health care provider, disaggregated by refugee/national, sex, and age.
  • Patient Satisfaction: % of refugee patients receiving primary and emergency care who express satisfaction with services received.
  • Post Exposure Prophylaxis: % of reporting refugee rape survivors given PEP within 72 hours (Target: 100%).

NGO proposals that seek to fund health service provision may also include the following indicators if appropriate:

  • Primary Care: # and % of refugee patients, by sex and age, receiving primary health care assistance.
  • Emergency Care: # and % of refugee patients, by sex and age, receiving care for trauma or sudden illness.

Proposals should also include their own custom indicators in addition to the standard indicator(s).

(d) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.

(e) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.

(f) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate any or all of:

  • a working relationship with UNHCR, current UNHCR funding, and/or a letter of support from UNHCR for the proposed activities and/or overall country program (this letter should highlight the gap in services the proposed program is designed to address);
  • evidence of coordination with Turkish government authorities, international organizations (IOs) and other NGOs working in the same area or sector;
  • a proven track record in providing proposed assistance both in the sector and specified location;
  • support and capacity-building for Syrian refugee self-help efforts;
  • partnership with Turkish NGOs and/or relevant Turkish ministries or government entities;
  • a budget that demonstrates co-funding by non-US government sources.

(g) For an NGO’s proposal to be considered, the proposing entity and/or its proposed, implementing sub-awardee(s) must be legally registered to operate as NGO or not-for-profit entities in Turkey or be currently engaged with the Government of Turkey in the registration process. Proposals must include close coordination with UNHCR as lead agency in the UN effort. They must also incorporate mechanisms and plans for coordination with Turkish government authorities, other UN agencies and other NGOs active in the same sector to avoid duplication of effort, fill gaps, and, where possible, build synergies. Proposed project activity should be consistent with the goals of the UN Regional Response Plan for Syrian Refugees and thus be supportive of the Government of Turkey’s humanitarian response to the Syria crisis. It should not/not set up an international service parallel to that provided by the Turkish government.

Funding Limits: Project proposals must not be less than $500,000 and not be more than $2 million, or they will be disqualified. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Proposal Submission Requirements: Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:

  • Do not wait until the last minute to submit your application on Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S.-based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the System for Award Management (SAM) which can take weeks and sometimes months. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM partners must maintain an active SAM registration with current information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.
  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
  • If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem to the Grants.gov help desk, received a case number, and had a service request opened to research the problem, should contact the relevant PRM Officer to determine whether an alternative method of submission is appropriate.
  • International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. IOs such, as UN agencies and other Public International Organizations (PIOs), that are seeking funding for programs relevant to this announcement should contact the relevant PRM Officer (as stated below) on or before the closing date of the funding announcement.
  • Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), the Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: http://fa.statebuy.state.gov/content.asp?content_id=161&menu_id=68 )

Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.

PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.

To be considered for PRM funding, organizations must submit a complete application package including:

  • Proposal reflecting objectives and indicators for the program period.
  • Budget and budget narrative for the program period.
  • Signed completed SF-424.

In addition, proposal submissions to PRM should include the following information:

  • Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
  • To increase PRM’s ability to track the impact of PRM funding, include specific information on locations of projects and beneficiaries (GPS coordinates if possible).
  • Proposals should outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded project could potentially endanger the lives of the beneficiaries and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.
  • The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization. PRM strongly encourages multilateral support for humanitarian programs.
  • Proposals and budgets should include details of any sub-agreements associated with the program.
  • Copy of the organization’s Code of Conduct (required before an award can be made).
  • Copy of the organization’s Security Plan (required before an award can be made).
  • Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable.
  • NGOs that have not received PRM funding since the U.S. Government fiscal year ending September 30, 2004 must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. Government by submitting copies of 1) the most recent external financial audit, 2) proof of non-profit tax status including under IRS 501 (c)(3), as applicable, 3) a Data Universal Numbering System (DUNS) number, and 4) an Employer ID (EIN)/Federal Tax Identification number.
  • Organizations that received PRM funding in FY 2012 for activities that are being proposed for funding under this announcement must include the most recent quarterly progress report against indicators outlined in the cooperative agreement. If an organization’s last quarterly report was submitted more than six weeks prior to the submission of a proposal in response to this funding announcement, the organization must include, with its most recent quarterly report, updates that show any significant progress made on objectives since the last report.

Reports and Reporting Requirements:

Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding reporting requirements please see PRM’s General NGO Guidelines.

Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:

  • As a condition of receipt of this assistance award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under this agreement, including but not limited to invitations to events, press materials, event backdrops, podium signs, etc. must be marked appropriately with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Sub-recipients and subsequent tier sub-award agreements are subject to the marking requirements and the recipient shall include a provision in the sub-recipient agreement indicating that the standard, rectangular U.S. flag is a requirement. In the event the recipient does not comply with the marking requirements as established in the approved assistance agreement, the Grants Officer Representative and the Grants Officer must initiate corrective action.

PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.

PRM Humanitarian Advisors: Liane R. Dorsey [DorseyLR@state.gov; 202-538-0503; Washington DC] and Heather Carlin Fabrikant [FabrikantHC@state.gov; Turkey tel: 0505-845-1092; U.S. Consulate, Adana]



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