Catalog of Federal Domestic Assistance (CFDA) number: 19.511- Overseas Refugee Assistance Programs for East Asia
Announcement issuance date: Tuesday, October 22, 2013
Proposal submission deadline: Thursday, November 21, 2013 at 12:00 p.m. noon (EST). Proposals submitted after this deadline will not be considered.
ADVISORY: PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.
Proposed Program Start Dates: January 1 – April 1, 2014
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Duration of Activity: Program plans from 12 to 24 months will be considered. Applicants may submit multi-year proposals with activities and budgets that do not exceed 24 months from the proposed start date. Actual awards will not exceed 12 months in duration. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see the Multi-Year Funding section below for additional information.
PRM will prioritize project proposals that demonstrate strong coordination and integration of services with other NGOs.
Current Funding Priorities for Assistance to Burmese Refugees and Asylum Seekers in Thailand:
PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities in Thailand for Burmese refugees in camps along the Thailand-Burma border as identified below.
(1) Health (including curative, preventative, reproductive health, mental health and psychosocial care), Water and Sanitation, and addressing Gender-Based Violence:
PRM will accept proposals from NGOs for activities that focus on the following priorities in Site 1, Site 2, Tham Hin, Mae La, Umpiem, and Nu Po camps:
a) Improving access to quality health care services, focusing on integrated health services provision, including the incorporation of training and capacity building of key responders with the provision of services;
b) Improving the quality of life of refugee populations by addressing their mental health and psychosocial needs and developing income-generating activities, with an emphasis on the development of skills and vocational training to achieve a measure of self-sufficiency and a reasonable livelihood;
c) Improving access to water, sanitation, and hygiene in line with Sphere standards;
d) Strengthening the community’s capacity to respond to the health, psychosocial, safety and justice needs of survivors of gender-based violence (GBV); and
e) Strengthening the community’s capacity to address health, and water and sanitation needs.
(2) Nutritional Assistance:
NGO proposals to provide nutritional assistance to Burmese refugees in the nine camps should focus on the following:
a) Providing nutritionally adequate rations for the most vulnerable;
b) Providing sufficient cooking fuel to meet the basic household needs of camp residents;
c) Ensuring malnutrition rates amongst children under five remain at or below current levels; and
d) Increasing self-reliance behavior of beneficiaries.
Current Funding Priorities for Assistance to Burmese Refugees and Asylum Seekers in Malaysia:
PRM will accept proposals from NGOs that focus on the following priorities:
(1) Mental Health and Medical Services:
a) Building the capacity of refugees and asylum seekers to work with their own communities to promote mental health and access to mental health and medical services;
b) Strengthening an effective referral and case management system by integrating refugee community-based organizations, UNHCR, NGOs, and medical facilities;
c) Conducting mental health promotion and screening among refugee communities across Kuala Lumpur and the Klang Valley; and
d) Providing medical support and rehabilitative services for refugees and asylum seekers who have experienced torture, forced labor, human trafficking or economic exploitation; or who may be unable to work because of mental or physical ill health.
a) Providing informal education to out-of-school refugee youth through community-based English language training and/or computer skills development;
b) Improving teaching skills and capacity of refugee teachers at community-based refugee education centers;
c) Providing extracurricular programming that incorporates physical and psychosocial development components at community-based refugee education centers.
Proposals focusing on health in camp-based settings should include a minimum of one of the four following indicators, and include as many of the other indicators as are relevant:
Proposals focusing on health in urban settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:
NGO proposals that seek to fund service provision may include the following indicators if appropriate:
Proposals may also include their own custom indicators in addition to the standard indicator(s).
Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.
PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Funding Limits: Project proposals must not be less than $100,000 and not more than $10,500,000 or they will be disqualified. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization. Funding decisions will be made subject to the availability of funds.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:
Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 24 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM’s recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Continuation applications are submitted in lieu of responding to PRM’s published call for proposals for those activities. Late continuation applications will jeopardize continued funding.
Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding PRM’s reporting requirements, please see General NGO Guidelines.
Proposal Review Process:
PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
As a condition of receipt of this assistance award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under this agreement, including but not limited to invitations to events, press materials, event backdrops, podium signs, etc. must be marked appropriately with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Subrecipients and subsequent tier sub-award agreements are subject to the marking requirements and the recipient shall include a provision in the subrecipient agreement indicating that the standard, rectangular U.S. flag is a requirement. In the event the recipient does not comply with the marking requirements as established in the approved assistance agreement, the Grants Officer Representative and the Grants Officer must initiate corrective action.
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.):
For Thailand proposals, contact PRM Program Officer Hoa Tran, TranHT3@state.gov, 202-453-9289, Washington, D.C.
For Malaysia proposals, contact PRM Program Officer Jennifer Handog, HandogJG@state.gov, 202-453-9286, Washington, DC.
Deputy Regional Refugee Coordinator Lillian Dowe, DoweRL@state.gov, U.S. Embassy Bangkok, Refugee and Migration Affairs, Thailand.
 Livelihood/IGA programs should conduct a risk assessment of proposed activities to ensure that activities do not negatively impact the protection needs of the beneficiary population.