Catalog of Federal Domestic Assistance (CFDA) number: 19.517 - Overseas Refugee Assistance Programs for Africa
Announcement issuance date: Tuesday, March 4, 2014
Proposal submission deadline: Thursday, April 3, 2014 at 12:00 p.m. noon EDT. Proposals submitted after this deadline will not be considered.
**ADVISORY: All applicants must submit proposals through the website Grants.gov. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
Please refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also urges organizations that have received funding from PRM in the past to read this section as a refresher.
Proposed Program Start Dates: June 1 – September 30, 2014
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Duration of Activity: Program plans from 12 to 36 months will be considered. Applicants may submit multi-year proposals with activities and budgets that do not exceed 36 months from the proposed start date. Actual awards will not exceed 12 months in duration. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Submission of a continuation application means that the organization does not have to respond to the annual call for proposals for the duration of the multi-year project. Please see the Multi-Year Funding section below for additional information.
Current Funding Priorities: PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities as identified below for filling programming gaps for refugees currently in South Sudan from the Central African Republic, Ethiopia, Democratic Republic of the Congo, and Sudan as identified below.
(a) Because of PRM’s mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50 percent refugees. Please note that projects that do not meet one of the protection/assistance gaps below will not be considered. Proposals for activities in South Sudan must be accompanied by a letter from UNHCR showing approval for the proposed activities.
(b) Health Sector Standard Indicators Pilot: Proposals focusing on health in camp based settings must include a minimum of one of the four following indicators, and include as many of the other indicators as are relevant:
Refugees in Central and Western Equatoria States:
(c) Activities should support refugees in Makpandu, Napere (Ezo), Gorom, and Lasu, settlements, South Sudan.
(d) Target beneficiaries, sectors, and proposed programs should be developed in full coordination with the Office of the UN High Commissioner for Refugees (UNHCR). Proposals should focus on one or more of the following sectors:
i. Protection (prevention/response to gender-based violence or assistance for unaccompanied minors.)
ii. Health (reproductive health, HIV/AIDS treatment, maternal and child health, mental health and psychosocial support, or assistance for disabled persons)
iii. Livelihoods (vocational education/training) in Makpandu, Napere, and/or Lasu.
Refugees in Unity and Upper Nile States:
(e) Activities should support Sudanese refugees in current or planned settlements located in South Sudan and in coordination with UNHCR. Proposals should specify refugee population numbers and projects in proposed locations. PRM will not fund projects in Yida in FY 2014.
(f) Target beneficiaries, sectors, and proposed programs should be developed in full coordination with UNHCR. Proposals should focus on one or more of the following sectors:
i. Protection (prevention/response to gender-based violence or assistance for unaccompanied and separated minors, prevention of military recruitment and ensuring civilian character of refugee sites, assistance to those living with a disability, or support to access to justice)
ii. Health (reproductive health, maternal and child health, or mental health and psychosocial support)
iii. Nutrition (support and accessibility to adequate nutrition for pregnant/lactating women, children, and/or persons living with disabilities, and/or elderly persons)
iv. Primary education
v. Livelihoods (vocational education/training)
vi. Water/Sanitation/Hygiene in Ajuong Thok, Unity State, and Batil, Kaya, and Gendrassa, Upper Nile State
(g) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
(h) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.
(i) PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals; older persons; the sick; persons with disabilities; and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.
(j) PRM will accept proposals from any NGOs working in the above mentioned countries/sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Funding Limits: Project proposals must not be more than $1,500,000 per year or they will be disqualified. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov. See “Applicant Resources” page on Grants.gov for complete details on requirements (http://www.grants.gov/applicants/app_help_reso.jsp). Please also note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:
Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 36 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. These can be updated yearly upon submission of continuation applications, as PRM expects that conditions on the ground may change. Applicants should note that they may use PRM’s recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Late applications will jeopardize continued funding.
Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.
Regional Refugee Coordinator: Bindi Patel, PatelBK@state.gov, U.S. Embassy, Addis Ababa, Ethiopia.