Funding Opportunity Number: PRM-PRMOAPAF-14-010
Catalog of Federal Domestic Assistance (CFDA) number: 19.517 - Overseas Refugee Assistance Programs for Africa
Announcement issuance date: Thursday, April 10, 2014
Proposal submission deadline: Tuesday, May 13, 2014 at 12:00 p.m. noon EDT. Proposals submitted after this deadline will not be considered.
**ADVISORY: All applicants must submit proposals through the website Grants.gov. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.
Proposed program start dates: July 1, 2014-September 30, 2014
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; (3) International Organizations.
International multilateral organizations, such as United Nations agencies, should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Duration of Activity: Proposals that cover activities over 12 to 24 months will be considered—and multi-year proposals are encouraged—for activities addressing needs in refugee settlements in Uganda and refugee camps in Tanzania (but not for activities in the DRC). Applicants are encouraged to submit multi-year proposals with activities and budgets that do not exceed 24 months from the proposed start date. Actual awards will not exceed 12 months in duration and activities and budgets submitted in year one can be revised/updated each successive year. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see Multi-Year Funding section below for additional information.
Current Funding Priorities: PRM will prioritize available funding for Uganda, Democratic Republic of the Congo (Equateur Province), and Tanzania as identified below. All proposals should target beneficiaries as identified in collaboration with UNHCR and local authorities.
(a) Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees or recent refugee returnees (unless otherwise noted). Activities should be implemented in close collaboration with UNHCR and local authorities.
Proposals may choose to focus on assistance to either the refugee settlements OR to urban refugee communities. While PRM does not discourage activities that also include the local host population along with refugees where appropriate—especially to mitigate conflict between the populations—proposals should concentrate primarily on activities for refugees. For proposed activities in Uganda’s settlements, at least 80% of beneficiaries must be refugees with the remainder, if any, being vulnerable individuals in host communities. For proposed activities in urban settings, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees. However, PRM-funded programs in urban areas should pursue a community-based approach that also benefits host communities, wherever possible. Proposals may focus on the following areas of intervention:
(2) Democratic Republic of the Congo (DRC—Equateur Province only)
Proposals should focus on Equateur Province, specifically on areas of: (a) high refugee return where new refugee returnees (those who have returned in 2011-2014) make up at least 50% of targeted beneficiaries and (b) areas receiving new refugees from Central African Republic (CAR).
(b) Health Sector Standardized Indicators: Proposals focusing on health in camp-based settings should include a minimum of one of the four following indicators, and include as many of the other indicators as are relevant:
NGO proposals that seek to fund service provision may include the following indicators if appropriate:
Proposals focusing on health in urban settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:
Livelihoods: Proposals focusing on livelihoods in camp based/returnee settings must include a minimum of one of the three following indicators and should try to include as many of the other indicators as are relevant:
Key Resources – Livelihoods
Proposals should also include their own custom indicators in addition to the standard indicator(s).
(c) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
(d) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including new guidance on proposals for projects in urban areas.
(e) PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals; older persons; the sick; persons with disabilities; and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.
(f) PRM will accept proposals from any eligible organization proposing interventions in the above mentioned countries/sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Funding Limits: Project proposals must not be more than $1,000,000 or they will be disqualified. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov. If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “Applicant Resources” page on Grants.gov for complete details on requirements (http://test.grants.gov/web/grants/applicants/applicant-resources.html).
Please note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Reports and Reporting Requirements:
Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.
PRM Program Officer for the Great Lakes: Bryan Lupton (LuptonBC@state.gov); 202-453-9307, Washington, D.C.
PRM Program Assistant: Lin’An Bartlett (BartlettL@state.gov); 202-453-9379, Washington, D.C.
Regional Refugee Coordinator for the Great Lakes: Greg Shaw (ShawGJ@state.gov), U.S. Embassy Kampala, Uganda