Funding Opportunity Number: PRM-PRMOAPAF-14-013-049361
Catalog of Federal Domestic Assistance (CFDA) number:
19.517 - Overseas Refugee Assistance Programs for Africa
Announcement issuance date: Wednesday, April 16, 2014
Proposal submission deadline: Friday, May 30, 2014 at 12:00 p.m. noon EDT. Proposals submitted after this deadline will not be considered.
**ADVISORY: All applicants must submit proposals through the website www.Grants.gov. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
There have been changes in requirements for PRM proposals, and the Grants.gov registration process can be complicated. We strongly encourage all organizations to refer to PRM’s General NGO Guidelines for information and resources to ensure that the application process runs smoothly. PRM expects all NGOs applying for funding to have read and comply with PRM’s NGO guidelines. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International multilateral organizations, such as United Nations agencies, should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the relevant PRM Officer (as listed below) on or before the closing date of the funding announcement.
Proposed program start dates: July 1 – September 1, 2014
Duration of Activity: No more than 12 months.
Current Funding Priorities for refugees and asylum seekers in South Africa:
PRM will prioritize funding for proposed NGO activities that best meet the priorities of the Bureau and of the Office of the United Nations High Commissioner for Refugees (UNHCR) for protection of and assistance to refugees and asylum seekers in urban centers in South Africa. The parameters for funding and the sectoral priorities are identified below.
(a) Proposed activities should support refugees and asylum seekers residing in South Africa with priority areas being urban areas such as Cape Town, Durban, Johannesburg, Port Elizabeth, and Pretoria. Urban programs should, where relevant, include efforts to: identify and reach out to “hidden” refugees, identify and build upon existing services, provide information about and referrals to existing services, including government services, establish a clear method and criteria for identifying and assisting the most vulnerable, adopt a community-based approach that takes account of host community needs, and avoid creating refugee-specific, parallel services to what already exists in the community wherever possible/appropriate.
(b) NGOs applying for funding must demonstrate a working relationship with UNHCR. A letter of support from UNHCR for the proposed activities is strongly recommended. This letter should highlight the gap in services the proposed program is designed to address. Priority will be given to NGOs that can demonstrate they have coordinated with UNHCR how the proposed activities would be implemented.
(c) Proposals should focus on advocacy and support for refugee protection and access to basic social services in urban settings in one or more of the following sectors:
(d) Coordination with host government authorities and UNHCR as well as with other local and international NGOs active in the same area and sector is essential. NGOs submitting proposals and/or their implementing partners should be registered to operate with the South African government at the time of their submission to PRM. All applicants should provide documentation verifying their registration status as an attachment to their proposal submission.
(e) As nearly all target beneficiaries of this RFP will reside in urban areas, NGOs are strongly encouraged to consult PRM’s urban principles and other relevant urban programming guidance, including UNHCR operational guidance on livelihoods and health care in urban areas. Proposals should indicate how the proposed assistance would fill an identified gap, why that gap is a priority, as well as how the gap and the beneficiaries were identified.
(f) All proposals must adhere to PRM Standardized Indicators for health and livelihoods projects. Detailed information about PRM’s Standardized Indicator Initiative is provided in section C of our General NGO Guidelines. Proposals should include their own custom indicators in addition to SPHERE minimum standard indicators where relevant.
(g) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the sectors.
(h) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for projects in urban areas.
(i) PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals; older persons; the sick; persons with disabilities; stateless persons; and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.
(j) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
Failure to adhere to the guidelines above and the General NGO Guidelines will disqualify an application.
Funding Limits: Project proposals should be no less than $100,000 and no more than $300,000 or they will be disqualified.
As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization. The proposal budget should include a specific breakdown of funds being provided by UNHCR, other U.S. government agencies, other donors, and your own organization.
**Proposal Submission Requirements: Proposals must be submitted via Grants.gov.
If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “Applicant Resources” page on Grants.gov for complete details on requirements (http://test.grants.gov/web/grants/applicants/applicant-resources.html).
Please note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator.
Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total. However annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.
To be considered for PRM funding, organizations must submit a complete application package including
In addition, proposal submissions to PRM should include the following information:
Reports and Reporting Requirements:
Organizations will be required to submit Program and Financial Reports throughout the course of the program period and at its end. Please Review Section 5 of General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.
For Procedural Questions: Please contact PRM’s NGO Coordinator: PRMNGOCoordinator@state.gov or 202-453-9364
PRM Program Office Contact, Washington: Please contact PRM/AFR Deputy Director Mary Lange: email@example.com or 202-453-9369