Funding Opportunity Number: PRM-PRMOAPAF-14-016
Catalog of Federal Domestic Assistance (CFDA) number: 19.517
Announcement Issuance Date: Friday, April 25, 2014
Proposal submission deadline: Tuesday, May 27, 2014 at 12:00 p.m. EDT (noon Washington, DC time). Proposals submitted after this deadline or incomplete proposal packages will not be considered.
ADVISORY: All applicants must submit proposals through the website Grants.gov (not GrantSolutions.gov). PRM strongly recommends submitting your proposal several days early to allow time to address any technical difficulties that may arise. Please note that Monday May 26, 2014 is a U.S. Federal holiday.
Proposed Program Start Dates: July 1 – September 15, 2014
Duration of Activity: Program plans from 12 to 36 months will be considered. Applicants may submit multi-year proposals with activities and budgets that do not exceed 36 months from the proposed start date. Actual awards will not exceed 12 months in duration and activities and budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see the Multi-Year Funding section below for additional information.
Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; and (3) International Organizations. International Organizations (IOs) should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Rather IOs such as UN agencies and other Public International Organizations (PIOs) that are seeking funding for programs relevant to this announcement should contact the relevant PRM Program Officer (as listed below) on or before the closing date of the funding announcement.
Current Funding Priorities for refugees in Ethiopia and Kenya:
(a) PRM will prioritize funding for proposed NGO activities that best meet the Bureau’s priorities for filling programming gaps in the Horn of Africa region as identified below.
While PRM encourages activities that include host communities, because of PRM's mandate to provide protection, assistance, and durable solutions for refugees and victims of conflict, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees. Please note that projects that do not meet the protection/assistance gap(s) below will not be considered.
Proposals must focus on one or more of the following:
Dollo Ado (Melkadida, Bokolmayo, and/or Buramino camps ONLY)
1. Health (reproductive health, maternal and child health/nutrition, mental health, psychosocial support, or assistance to persons living with disabilities)
2. Protection (prevention and response to gender-based violence (GBV) and/or child protection)
3. Education/Livelihoods (primary and/or vocational education/training that benefits both refugees and host nationals, and that for Somali refugees has a clear link to eventual voluntary return, and youth education)
1. Protection (prevention and response to gender-based violence (GBV) and/or assistance to unaccompanied or separated minors or persons living with disabilities)
1. Education/Livelihoods (primary and/or vocational education/training that benefits both refugees and host nationals, and that for Somali refugees has a clear link to eventual voluntary return, and youth education)
2. Health (reproductive health, maternal and child health/nutrition, mental health, psychosocial support, or assistance to persons living with disabilities)
3. Protection (child protection and/or prevention and response to GBV)
1. Education/Livelihoods (primary and/or vocational education/training that will help minimize onward migration and youth education).
2. Health (reproductive health, maternal and child health/nutrition, or assistance to persons living with disabilities)
3. Protection (child protection and/or prevention and response to GBV)
Proposals must focus on one or more of the following:
1. Protection (prevention and response to GBV, child protection, assistance to separated or unaccompanied minors, and/or activities to address/prevent xenophobia)
2. Health (mental health, psychosocial support, reproductive health, support and accessibility to adequate maternal and child health/nutrition for children; health support to persons living with disabilities)
2. Education/Livelihoods (primary and/or vocational education/training that benefits both refugees and host nationals, and that for Somali refugees has a clear link to eventual voluntary return), and youth education)
Please Note: Proposals may focus on urban areas; however, evolving Government of Kenya policy may not allow urban programming. In that case, PRM would not be able to fund such activities.
(b) For both countries, proposals should be shared with UNHCR in advance of submission and must be developed in full consultation with UNHCR to ensure coherence with its overall comprehensive planning for refugee operations. If PRM awards a grant and then circumstances subsequently preclude implementation in urban areas, PRM will work with you to determine how to proceed.
(c) PRM Standardized Indicator Initiative:
Health: Proposals focusing on health in camp based/returnee settings must include a minimum of one of the four following indicators and should try to include as many of the other indicators as are relevant:
Proposals focusing on health in urban settings must include a minimum of one of the six following indicators and should try to include as many of the other indicators as are relevant:
NGO proposals seeking to fund service provision may include the following indicators as appropriate:
Proposals should include custom health indicators in addition to the relevant standardized indicator(s).
Key Resources – Health
Livelihoods: Proposals focusing on livelihoods in camp based/returnee settings must include a minimum of one of the three following indicators and should try to include as many of the other indicators as are relevant:
Proposals focusing on livelihoods in urban settings must include a minimum of one of the eight following indicators and should try to include as many of the other indicators as are relevant:
Proposals should include custom livelihoods indicators in addition to the relevant standardized indicator(s).
Key Resources – Livelihoods
(d) Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective; objectives should be clearly linked to the aforementioned sectors.
(e) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards.
(f) PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children;; older persons; the sick; persons with disabilities; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.
(g) PRM will accept proposals from any NGO (refer to Eligible Applicants section above) working in the above mentioned areas although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
(h) Country Specific Instructions
Funding Limits: Project proposals may not exceed $1,500,000 per year or they will not be accepted.
As stated in the PRM General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.
Proposal Submission Requirements: Proposals must be submitted via Grants.gov (not via GrantSolutions.gov). If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “Applicant Resources” page on Grants.gov for complete details on requirements (http://test.grants.gov/web/grants/applicants/applicant-resources.html).
Please also note the following highlights:
Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.
To be considered for PRM funding, organizations must submit a complete application package including:
In addition, proposal submissions to PRM should include the following information:
Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:
Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 36 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM’s recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.
Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Continuation applications are submitted in lieu of responding to PRM’s published call for proposals for those activities. Late continuation applications will jeopardize continued funding.
Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.
Reports and Reporting Requirements:
Program Reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM-recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.
Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.
PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.
Applicant Vetting as a Condition of Award: Applicants for programs in Kenya are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of an award for Kenya. Applicants may be asked to submit information required by DS Form 4184, Risk Analysis Information (attached to this solicitation) about their organization and its principal personnel. Vetting information is also required for all sub-award performance on assistance awards identified by the U.S. Department of State as presenting a risk of terrorist financing. When vetting information is requested by the Grants Officer, information may be submitted on the secure web portal at https://ramportal.state.gov, via Email to RAM@state.gov, or by hardcopy to the Grants Officer. Questions about the form may be emailed to RAM@state.gov. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal. The following clause shall be included in Section 9, Special Award Conditions, or as an addendum to the solicitation, whenever assistance is awarded after vetting:
Branding and Marking Strategy: Unless exceptions have been approved by the designated Bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
PRM Points of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. (Note: Responses to technical questions from PRM do not indicate a commitment to fund the program discussed.)
Regional Refugee Coordinator for the Horn of Africa Bindi Patel (PatelBK@state.gov), U.S. Embassy Addis Ababa, Ethiopia
Regional Refugee Assistant for the Horn of Africa Desire Diallo (DialloDA@state.gov), U.S. Embassy Addis Ababa, Ethiopia
Deputy Refugee Coordinator for Kenya and Somalia Kristin Alderman (AldermanKL@state.gov), U.S. Embassy, Refugee and Migration Affairs, Nairobi, Kenya