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FY 2014 Funding Opportunity Announcement for Proposals for the Safe from the Start Initiative to Strengthen Global Prevention and Response to Gender-based Violence in Acute Refugee Emergencies


Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
June 6, 2014

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Funding Opportunity Number: PRM-PRMOAPGL-14-005-049606

Catalog of Federal Domestic Assistance (CFDA) number:
19.522 - Overseas Refugee Assistance Programs for Strategic Global Priorities

Announcement issuance date: Friday, June 6, 2014

Proposal submission deadline: DEADLINE EXTENDED TO: Friday, July 18, 2014 at 12:00 p.m. noon EDT. Proposals submitted after this deadline will not be considered.

**ADVISORY: All applicants must submit proposals through the website Grants.gov NOT through GrantsSolutions.gov. Please note that if you apply on the GrantSolutions.gov site, your application will be disqualified. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**

If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

Proposed program start dates: September 1, 2014

Eligible Applicants: (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education; (2) Nonprofits without 501(c)(3) status with IRS, other than institutions of higher education; (3) International Organizations. International multilateral organizations, such as United Nations agencies, should not submit proposals through Grants.gov in response to this Funding Opportunity Announcement. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of the funding announcement.

Duration of Activity: 12 to 24 months. Program plans from 12 to 24 months will be considered. Applicants may submit multi-year proposals with activities and budgets that do not exceed 24 months from the proposed start date. Actual awards will not exceed 12 months in duration and activities and budgets submitted in year one can be revised/updated each year. Proposals should be focused enough to achieve concrete results in a 12-24 month period. The rationale for requiring two years’ worth of funding must be clearly explained in the application. Proposals should include a strong transition and learning dissemination plan and describe how capacity will be developed that lasts beyond the life of the project. Continued funding after the initial 12-month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. In funding a project one year, PRM makes no representations that it will continue to fund the project in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see Multi-Year Funding section below for additional information.

Current Funding Priorities for Gender Based Violence (GBV) Prevention and Response: Recognizing continued shortcomings across the humanitarian system on GBV prevention and response, particularly at the the earliest stages of a crisis, PRM together with USAID/DCHA launched Safe from the Start in 2013 to better address these gaps. The goal of Safe from the Start is to reduce the incidence of GBV and ensure quality services for survivors from the very onset of emergencies through timely and effective humanitarian action. Building on Safe from the Start’s initial investments in the capacity of international organizations to address GBV, PRM is now seeking Safe from the Start proposals from NGOs to (1) strengthen prevention and response to GBV at the earliest stages of one or more acute refugee emergencies, and (2) develop and disseminate learning from those experiences to the wider humanitarian community.

For more information on Safe from the Start and the Call to Action, please visit: http://www.state.gov/j/prm/policyissues/issues/c62377.htm.

For this announcement, applicants may propose activities in one or more countries experiencing acute refugee emergencies (e.g., countries hosting refugees from Syria, South Sudan, or Central African Republic, i.e., situations other than protracted refugee emergencies) through establishing new programs OR scaling up current programs to address the needs of new arrivals. PRM can only support programs that have a beneficiary base of at least 50% refugees. Successful proposals will involve activities designed to address immediate GBV prevention and response needs of newly arrived refugees, consistent with the objectives of Safe from the Start, and also contribute to global knowledge and capacity to address these issues in future emergencies. Activities should include a focus on GBV prevention/risk mitigation activities and access to comprehensive services for survivors. Activities should aim to target newly arrived refugees. Proposals may include capacity-building elements, including for national civil society organizations, or government entities where appropriate, and may also involve promoting preparedness for future emergencies. Proposals should include activities to evaluate lessons learned from the project and promote learning and good practices across the humanitarian community. Proposals may also involve targeted efforts to strengthen GBV risk mitigation across other humanitarian sectors (e.g., health, Water, Sanitation, and Hygiene (WASH), shelter, etc.) within the proposed locations.

NOTE: GBV is an umbrella term covering a range of abuses perpetrated against individuals based on gender and gender norms, including (but not limited to) sexual violence, sexual exploitation and abuse (SEA), female genital mutilation/cutting, domestic or intimate partner violence, and violence related to sexual orientation or gender identify (SOGI). PRM continues to support country/regional programming that targets and integrates GBV prevention and response activities. This opportunity is meant to supplement and support – not replace – ongoing PRM-funded GBV programming in different regions by developing learning and best practices at the onset of an emergency. (See PRM Regional Funding Opportunity Announcements for examples of how PRM integrates GBV activities into regional programming.)

Programming Criteria: Because of PRM's mandate to provide protection, assistance, and sustainable solutions for refugees and conflict-affected populations, PRM will consider funding only those projects that include a target beneficiary base of at least 50% refugees, with the rest of beneficiaries comprising of other conflict-affected populations (e.g., IDPs, host communities, etc.).

Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant and reliable, time-bound, and trackable (SMART), have established baselines, and include at least one outcome or impact indicator per objective.

Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including new guidance on proposals for projects in urban areas.

Given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

  • Collaboration with UNHCR, GBV Area of Responsibility (AoR) co-leads UNFPA and UNICEF where applicable, and/or other relevant international or host government partners for the project being proposed;
  • Strong relationships with local civil society organizations and other national stakeholders as well as ability and specific plans to engage in capacity building for those organizations when possible;
  • Potential for integrating GBV prevention and response activities across other humanitarian sectors in current acute emergencies and supporting the centrality of protection across the response more broadly;
  • Clear rationale for how the planned activities fill gaps and build on current and past programming where applicable, and/or develop innovative approaches to scale up current good practices for new arrivals;
  • A clear focus on prevention in addition to response activities, with a detailed and up-to-date analysis of how proposed activities will mitigate the most common risk factors that contribute to GBV in that particular context;
  • A strong transition plan which includes both local capacity building and specific actions to disseminate learning and make any new tools available to the broader humanitarian community;
  • Plans to conduct rigorous impact evaluations and/or other forms of learning that can be widely shared, OR potential to partner with other organizations to assist in these evaluations;
  • Adherence to PRM’s Principles for Refugee Protection in Urban Areas, where applicable, available online at http://www.state.gov/documents/organization/187237.pdf;
  • A budget that is appropriate for meeting the proposal’s objectives. PRM also looks favorably on budgets which demonstrate co-funding by non-U.S. government sources.

PRM strongly encourages programs that target the needs of potentially vulnerable and underserved groups among the beneficiary population (women; children; lesbian, gay, bisexual, transgender, or intersex (LGBTI) individuals; older persons; the sick; persons with disabilities; and other minorities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively. NOTE: PRM partners must now complete a gender analysis (see PRM proposal template, section 3a) that briefly analyzes (1) gender dynamics within the target population (i.e., roles, power dynamics, and different needs of men and women, girls and boys); (2) associated risks and implementation challenges for the project posed by those dynamics; and (3) how program activities will mitigate these protection risks and be made accessible to vulnerable groups (particularly women and girls). A gender analysis is a requirement prior to PRM making a final funding award.

If the proposal focuses on activities which include the provision of health care or livelihood activities, please be aware that these components should follow the guidelines of the PRM Standardized Indicator Initiative:

Health: Proposals with relevant activities related to health are encouraged to include one or more of the following indicators:

  • Capacity-building: number of health care professionals/administrators trained on providing health services to GBV survivors.
  • Referrals: number of beneficiaries referred to appropriate GBV services, and % of those referred who were able to get needed services.
  • Community Outreach: number of beneficiaries who received targeted messages on GBV and health-related services available to them.
  • Health Staffing: number of total consultations per health care provider, disaggregated by refugee/national, sex, and age.
  • Patient Satisfaction: percentage of survivors receiving health services and psychosocial support who express satisfaction with services received.
  • Post Exposure Prophylaxis: percentage of reporting beneficiary rape survivors given PEP within 72 hours (Target: 100%).

When relevant, proposals should include custom health indicators in addition to the relevant standardized indicator(s).

Key Resources – Health

Livelihoods: Proposals with relevant activities related to livelihoods are encouraged to include one or more of the following indicators:

Camp-Based/Returnee Settings:

  • Number of project beneficiaries, disaggregated by gender and population (refugee, national) receiving training on appropriate skills as determined by market and livelihood assessments. This may include language and skills training, entrepreneurship building, financial literacy, business support services, job placement and apprenticeship schemes, and/or legal aid.
  • Number and percentage of program participants, disaggregated by gender and population (refugee, national) reporting higher household income level by end of project period as compared to the pre-project baseline assessment.
  • (Temporary Employment) Number of beneficiaries, disaggregated by gender and population (refugee, national) participating in cash or food for work programs.

Urban:

  • Number of project beneficiaries, disaggregated by gender and population (refugee, national) receiving training on appropriate skills as determined by market and livelihood assessments. This may include language and skills training, entrepreneurship building, financial literacy, business support services, job placement and apprenticeship schemes, and/or legal aid.
  • Number and percentage of program participants, disaggregated by gender and population (refugee, national) reporting higher household income level by end of project period as compared to the pre-project baseline assessment.
  • Number and percentage of program participants, disaggregated by gender and population (refugee, national) in urban settings who are placed in jobs by completion of the project period. Note: A chart should be provided reflecting the length of employment for program participants.
  • (Temporary Employment) Number of beneficiaries, disaggregated by gender and population (refugee, national) participating in cash or food for work programs.
  • The percentage of sampled host community employers who are able to identify at least two skill-sets (e.g., carpentry, embroidery) among program beneficiaries living in their municipality.
  • The percentage of sampled host community employers who are able to describe accurately the procedures for hiring program beneficiaries.
  • The percentage of sampled urban program beneficiaries who:
    • Are able to describe accurately the procedures for receiving permits to conduct business.
    • Apply for and receive for business permits.
  • The percentage of sampled urban program beneficiaries who are economically self-reliant, as measured by self-reporting of household consumption and income sources.

When relevant, proposals should include custom livelihoods indicators in addition to the relevant standardized indicator(s).

Key Resources – Livelihoods

Local Economic Recovery in Post-Conflict: Guidelines. Geneva: ILO, 2010.
http://www.ilo.org/wcmsp5/groups/public/---ed_emp/documents/instructionalmaterial/wcms_141270.pdf

Funding Limits: Project proposals must not be more than $800,000 per year or they will be disqualified. As stated in PRM’s General NGO Guidelines, PRM looks favorably on cost-sharing efforts and seeks to support projects with a diverse donor base and/or resources from the submitting organization.

Proposal Submission Requirements: Proposals must be submitted via Grants.gov (not via GrantSolutions.gov). If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “New to PRM Funding” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “Applicant Resources” page on Grants.gov for complete details on requirements (http://test.grants.gov/web/grants/applicants/applicant-resources.html).

Please note the following highlights:

  • Do not wait until the last minute to submit your application on Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take up to two weeks to finalize registration (sometimes longer for non-U.S. based NGOs to get the required registration numbers). To register with Grants.gov, organizations must first receive a DUNS number and register with the System for Award Management (SAM) at www.sam.gov which can take weeks and sometimes months. We recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM partners must maintain an active SAM registration with current information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.
  • Applications must be submitted under the authority of the Authorized Organization Representative (AOR) at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
  • If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726. Applicants who are unable to submit applications via Grants.gov due to Grants.gov technical difficulties and who have reported the problem to the Grants.gov help desk, received a case number, and had a service request opened to research the problem, should contact the relevant PRM Program Officer to determine whether an alternative method of submission is appropriate.
  • Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB Standard Form 424 (SF-424), the Department of State is authorized to consolidate the certifications and assurances required by Federal law or regulations for its federal assistance programs. The list of certifications and assurances can be found at: http://fa.statebuy.state.gov/content.asp?content_id=161&menu_id=68 )

Proposal Content, Formatting and Template: This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional administrative information on proposal content and formatting, and explain in detail PRM’s NGO funding strategy and priorities. Please use both the General NGO Guidelines and this announcement to ensure that your proposal submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s priorities. Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.

PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM's NGO Coordinator. Please send an email, with the phrase “PRM NGO Templates” in the subject line, to PRM's NGO Coordinator. Single-year proposals using PRM’s templates must be no more than 20 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process.

To be considered for PRM funding, organizations must submit a complete application package including:

  • Proposal reflecting objectives and indicators for each year of the program period.
  • Budget and budget narrative for each year of the program period.
  • Signed completed SF-424.

In addition, proposal submissions to PRM should include the following information:

  • Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator. Wherever possible, baselines should be established before the start of the project.
  • A detailed workplan with a timeline for each activity.
  • Copy of the organization’s Code of Conduct (required before an award can be made).
  • Copy of the organization’s Security Plan (required before an award can be made).
  • Proposals and budgets should include details of any sub-agreements associated with the program.
  • Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable.

Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:

Applicants may submit proposals that include multi-year strategies presented in 12-month cycles for a period not to exceed 24 months from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. These can be updated yearly upon submission of continuation applications. Applicants should note that they may use PRM’s recommended multi-year proposal template for this application, which is different from the single year template. Multi-year funding applicants may also use PRM’s standard budget template and should submit a separate budget sheet for each project year. Multi-year proposals using PRM’s templates must be no more than 30 pages in length (Times New Roman 12 point font, one inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 25 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal. These attachments do not count toward the page limit total.

Multi-year applications selected for funding by PRM will be funded in 12- month increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12- month award requires the submission of a noncompeting continuation application and will be contingent upon available funding, strong performance, and continuing need. Continuation applications must be submitted by the organization no later than 90 days before the proposed start date of the new award (e.g., if the next project period is to begin on September 1, submit your application by June 1). Continuation applications are submitted in lieu of responding to PRM’s published call for proposals for those activities. Late continuation applications will jeopardize continued funding.

Organizations can request multi-year funding and continuation application templates by emailing PRM's NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.

Reports and Reporting Requirements:

Program reporting: PRM requires quarterly and final program reports describing and analyzing the results of activities undertaken during the validity period of the agreement. It is highly suggested that NGOs receiving PRM funding use the PRM recommended program report template. To request this template, send an email with the phrase “PRM NGO Templates” in the subject line to PRM's NGO Coordinator.

Financial Reports: Financial reports are required within thirty (30) days following the end of each calendar year quarter during the validity period of the agreement; a final financial report covering the entire period of the agreement is required within ninety (90) days after the expiration date of the agreement.

For more details regarding reporting requirements please see PRM’s General NGO Guidelines.

Proposal Review Process: PRM will conduct a formal competitive review of all proposals submitted in response to this funding announcement. A review panel will evaluate submissions based on the above-referenced proposal evaluation criteria and PRM priorities in the context of available funding.

PRM may request revised proposals and/or budgets based on feedback from the panel. PRM will provide formal notifications to NGOs of final decisions taken by Bureau management.

Assistance Award Provision – SPOT: The following provisions will be included in the Bureau specific component of the Notice of Award for performance in a designated combat area (currently Iraq and Afghanistan). Recipients are required to include this provision in any sub-grant awards or agreements.

 

SPECIAL PROVISION FOR PERFORMANCE IN A DESIGNATED COMBAT AREA (CURRENTLY IRAQ AND AFGHANISTAN)
(Revised January 2011)

All recipient personnel deploying to areas of combat operations, as designated by the Secretary of Defense (currently Iraq and Afghanistan), under grants over $100,000 or performance over 30 days must register in the Department of Defense maintained Synchronized Pre-deployment and Operational Tracker (SPOT) system. Recipients of federal assistance awards shall register in SPOT before deployment, or if already in the designated operational area, register upon becoming an employee under the assistance award and maintain current data in SPOT. Information on how to register in SPOT is available from your Grants Officer or Grants Officer Representative.

Recipients must enter all U.S. and Third Country National (TCN) personnel into SPOT. If the Recipient has concerns about the safety of locally hired Iraqi or Afghan personnel because of personal data entered into SPOT, arrangements may be made with the Grants Officer or the Grants Officer Representative to report anonymous aggregate data.

Locally-hired Iraqi or Afghan personnel can be added anonymously through the use of the aggregate count template except as noted in the following paragraph.

Recipients utilizing personnel who are performing a private security function; are performing duties as a translator or interpreter; require access to U.S. facilities, services, or support; or desire consideration for refugee or special immigrant status under the Refugee Crisis in Iraq Act of 2007 (subtitle C of title XII of Public Law 110–181) must be entered into SPOT individually with all required personal information. If a locally-hired Iraqi or Afghan national falls into one of these categories, the Recipient must enter all of the required identification data into SPOT.

When the Grantee is ready to enter locally-hired individuals using the Aggregate Count method, the Grantee will notify the Grants Officer who will contact the Department SPOT Program Manager (A/LM/AQM) to obtain the “Aggregate Count” template. The Grantee will complete the “Aggregate Count” template and return to the SPOT Program Manager who will ensure that aggregate counts are loaded into SPOT. The Grantee SPOT Administrator is responsible for updating the aggregate locally hired national count on a quarterly basis by providing updated information via the “Aggregate Count” As template to the GOR/GO for each award who will forward to the Department SPOT Program Manager for SPOT entry.

Recipient performance may require the use of armed private security personnel. To the extent that such private security contractors (PSCs) are required, grantees are required to ensure they adhere to Chief of Mission (COM) policies and procedures regarding the operation, oversight, and accountability of PSCs. In a designated area of combat operations, the term PSC includes any personnel providing protection of the personnel, facilities, property of a grantee or subgrantee at any level, or performing any other activity for which personnel are required to carry weapons in the performance of their duties.

As specific COM policies and procedures may differ in scope and applicability, recipients of federal assistance awards are advised to review post policies and procedures carefully in this regard and direct any questions to the Embassy Regional Security Office (RSO) via the Grants Officer Representative (GOR). Any exclusion to these policies must be granted by the COM via the RSO. COM policies and procedures may be obtained from the RSO via the GOR. Recipients of federal assistance awards are also advised that these policies and procedures may be amended from time to time at the post in response to changing circumstances.

Recipients of federal assistance awards are advised that adherence to these policies and procedures are considered to be a material requirement of their grant.

Recipients of federal assistance awards are reminded that only the Grants Officer has the authority to modify the Notice of Award. Recipients shall proceed with any security guidance provided by the RSO, but shall advise the Grants Officer and the GOR of the guidance received and any potential cost or schedule impact.

Applicant Vetting as a Condition of Award: Applicants for activities in Afghanistan, Guatemala, Kenya, Lebanon, Philippines, and Ukraine are advised that successful passing of vetting to evaluate the risk that funds may benefit terrorists or their supporters is a condition of award. Applicants may be asked to submit information required by DS Form 4184, Risk Analysis Information about their company and its principal personnel. Vetting information is also required for all subaward performance on assistance awards identified by DOS as presenting a risk of terrorist financing. When vetting information is requested by the Grants Officer, information may be submitted on the secure web portal at https://ramportal.state.gov, via email to RAM@state.gov, or hardcopy to the Grants Officer. Questions about the form may be emailed to RAM@state.gov. Failure to submit information when requested, or failure to pass vetting, may be grounds for rejecting your proposal. The following clause shall be included in Section 9, Special Award Conditions, or as an addendum to the solicitation, whenever assistance is awarded after vetting:

  • Recipient Vetting After Award: Recipients shall advise the Grants Officer of any changes in personnel listed in the DS Form 4184, Risk Analysis Information, and shall provide vetting information on new individuals. The government reserves the right to vet these personnel changes and to terminate assistance awards for convenience based on vetting results.

Branding and Marking Strategy: Unless exceptions have been approved by the designated bureau Authorizing Official as described in the proposal templates that are available upon email request from PRM's NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:

  • As a condition of receipt of this assistance award, all materials produced pursuant to the award, including training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under this agreement, including but not limited to invitations to events, press materials, event backdrops, podium signs, etc. must be marked appropriately with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. Subrecipients and subsequent tier sub-award agreements are subject to the marking requirements and the recipient shall include a provision in the subrecipient agreement indicating that the standard, rectangular U.S. flag is a requirement. In the event the recipient does not comply with the marking requirements as established in the approved assistance agreement, the Grants Officer Representative and the Grants Officer must initiate corrective action.

PRM Point of Contact: Should NGOs have technical questions related to this announcement, they should contact the PRM staff listed below prior to proposal submission. Please note that responses to technical questions from PRM do not indicate a commitment to fund the program discussed.

PRM Program Officer: Liz Drew, Drewei@state.gov, 202-453-9359, Washington, D.C.



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