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Fleet AFV Program Report for Fiscal Year 2012


March 15, 2013

   
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Department of State
Fleet AFV Program Report for Fiscal Year 2012
January 18, 2013

This report summarizes the U.S. Department of State (DOS) fiscal year (FY) 2012 performance in meeting the requirements of: Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management; the Energy Policy Act of 1992 (EPAct; 42 US Code 13211-13219) as amended by the Energy Conservation Reauthorization Act of 1998 (ECRA; Public Law 105-388) and the EPAct of 2005 (Public Law 109-58); the Energy Independence and Security Act (EISA; Public Law 110-140) of 2007 (Section 141), and the Federal Management Regulation - Vehicle Management (41 CFR part 102-34).

Exhibit 1 summarizes DOS progress in meeting the EO and EPAct requirements. Appendices A, B and C reflect DOS vehicle acquisitions, fuel consumption, and Executive Fleet data, respectively. Appendix D contains a glossary of acronyms and terms used in this report.

Exhibit 1. DOS Performance – EPAct/EO Requirements FY 2012

Authority /Mandate

Performance Measure

Requirement

DOS Performance in FY 2012

EPAct 1992

Alternative Fuel Vehicle (AFV) acquisitions

75 percent of the 61 covered1 fleet vehicle acquisitions must be AFVs.

Accumulated 76 AFV credits (125 percent of covered acquisitions).

COMPLIANT

EO 13423

Reduce annual covered petroleum consumption

Reduce petroleum consumption of covered2 vehicles by two percent annually by end of FY 2015 from FY 2005 baseline of 279,127 gasoline gallon equivalents (GGEs).

Consumed 243,837 GGEs, a decrease of 13 percent from baseline (falling short of the target of a 14 percent decrease [i.e., 240,049 GGEs] by end of FY 2012).

NON-COMPLIANT

EO 13423

Increase annual alternative fuel (AF) consumption

Equal or exceed the FY 2012 AF usage target of 55,499 GGEs, based on a compounded 10 percent annual rate of increase over the FY 2005 baseline of 28,480 GGEs.

Used 26,056 GGEs, which is only 47 percent of the FY 2012 target but about 2,000 more than reported usage in previous year (FY 2011).

NON-COMPLIANT

EPAct 2005, Sect. 701

Operate all dual-fuel non-waived AFVs on AF

AF use must comprise 95 percent or more of fuel used in non-waived, non-law enforcement (non-LE) dual-fuel AFVs.

Actual usage is estimated to be about 25 percent.

NON-COMPLIANT

Authority /Mandate

Performance Measure

Requirement

DOS Performance in FY 2012

41 C.F.R. 102-34.50; Presidential Memo 5/24/2011

Executive fleet vehicles (EFVs) limited in size to achieve fuel efficiency

EFVs should be midsize or smaller sedans or intermediate or smaller sport utility vehicles (SUVs), except where larger ones are essential. Any larger EFVs must be reported on agency website.

17 of 19 EFVs are midsize or smaller sedans or intermediate or smaller SUVs. Appendix C reports on those EFVs.

NON-COMPLIANT

1By definition, the term “covered” relative to vehicle acquisitions includes all domestic non-law enforcement (non-LE), light-duty (LD) vehicles operated in a metropolitan statistical area (MSA) and acquired by lease or purchase in FY 2012.

2 By definition, the term “covered” relative to petroleum fuel reduction includes all domestic, non-LE vehicles of any weight and operating in or out of an MSA.


EPAct AFV Acquisition Compliance

DOS exceeded EPAct AFV acquisition requirements in FY 2012 as follows:

  • DOS acquired 61 EPAct-covered (domestic, non-LE, light-duty [LD]) vehicles, as shown in Appendix A.
  • DOS accumulated 76 AFV credits through acquisition of 76 non-law enforcement AFVs, of which 66 were LD (including two plug-in hybrid electric vehicles) and ten were medium duty (MD).
  • The resulting overall EPAct compliance percentage was 125 percent (76 AFV credits/61 EPAct-covered vehicles).

AFV Acquisitions

DOS has successfully met the EPAct requirement every year (see Exhibit 2), as reflected in the Federal Automotive Statistical Tool (FAST), due to DOS’s general policy of acquiring AFVs for all covered vehicle requirements as long as AFVs meeting operational requirements are available from the original equipment manufacturers (OEMs). DOS’s AFV credits were substantially smaller than in past years because such credits are no longer awarded for law enforcement (exempt) AFV acquisitions.

Exhibit 2. EPAct AFV Requirements vs. AFV Acquisitions + Credits


Date: 03/15/2013 Description: Exhibit 2.  EPAct AFV Requirements vs. AFV Acquisitions + Credits - State Dept Image

Appendix A contains AFV acquisition details, including FAST data for the numbers and types of LD vehicles that DOS leased or purchased in FY 2012. The data in Appendix A is DOS’s “official” vehicular data, which is locked in FAST and cannot be changed until the next annual FAST input schedule.

FY 2013 Planned and FY 2014 Projected Acquisitions

DOS plans to continue its policy of acquiring AFVs exclusively for its non-exempt fleet except where operational requirements make that impractical or where it is expected to be infeasible to fuel with the AF. Detailed projections of vehicles to be acquired in future years were not required for FAST in December and so are not part of this report. Those projections will be input into FAST by the deadline of March 31, 2013.

EO 13423 – Compliance with Petroleum Use Reduction and AF Use Increase

In FY 2012 DOS continued to pursue the petroleum reduction targets specified in EO 13423 (signed January 24, 2007), which calls for each federal agency to:

  • Reduce vehicular petroleum consumption (for domestic, non-LE vehicles of any weight and operating in or out of an MSA) by two percent annually through FY 2015 (compared to the FY 2005 usage, which is referred to as the FY 2005 baseline).
  • Increase vehicular non-petroleum based fuel (i.e., alternative fuel) consumption by ten percent compounded annually.

Reducing Covered Petroleum Consumption

DOS’s covered petroleum fuel consumption in FY 2012 was 243,837 GGEs, a 13 percent reduction from the FY 2005 baseline of 279,127 GGEs. This total does not quite achieve the 14 percent reduction (two percent per year for seven years - FY 2006 to FY 2012) target for 2012. Consequently, DOS was non-compliant with the petroleum use reduction requirement in FY 2012.

DOS’s covered petroleum fuel consumption increased from the FY 2011 level by about 8,000 GGEs, mainly due to a 28 percent increase in the amount of fuel consumed by the International Boundary and Water Commission (IBWC) because of an increase in tempo for its border operations.

Exhibit 3.DOS Covered Petroleum Fuel Usage vs. EO 13423 GoalsDate: 03/15/2013 Description: Exhibit 3.  DOS Covered Petroleum Fuel Usage vs. EO 13423 Goals  - State Dept Image

 Increasing Annual AF Consumption

EO 13423 requires each Federal agency to increase annual AF consumption by ten percent per year (compounded annually) through the end of FY 2015, based on an FY 2005 baseline. The FY 2005 baseline for DOS is 28,480 GGEs, so the target for FY 2012 was 55,499 GGEs. DOS is not compliant with this requirement because the AF consumption in FY 2012 was 26,056 GGEs, meeting only 47 percent of the target. However, the FY 2012 usage of AFs (26,056 GGEs) is higher than the amount (24,010 GGEs) reported in the previous year (FY 2011) due to an increase in reported CNG usage.

  • CNG Use: DOS is now operating seven compressed natural gas (CNG) vehicles (two CNG bi-fuel and five CNG dedicated buses), down from 11 in FY 2011, due to the limited availability of CNG vehicles from the OEMs. Moreover, the commercial CNG refueling infrastructure for these vehicles is insufficient. There had been only one source (the Pentagon Navy Exchange [NEX] station) convenient for daily DOS use but it closed on October 28, 2011, such that only 149 GGEs could be purchased there in FY 2012. After that date, the backup source, the Arlington [County] Transit (ART) site in Shirlington, Virginia, was used. This was not as convenient a location but nevertheless was used for the CNG dedicated buses, which consumed 11,790 GGEs from refueling there by the end of FY 2012. While the GGE consumption reported for FY2012 exceeds the amount reported for FY 2011, it should be noted that FY2011 was underreported by a few thousand GGEs that had been purchased at ART but were not charged to the fuel credit cards (Wright Express and Voyager) normally used.
  • E85 Use: The amount of E85 (a fuel blend of 85 percent ethanol and 15 percent gasoline) that is reported in FAST for FY 2012 is fourteen percent less than in FY 2011, due to the closing of the relatively convenient NEX station. The flex-fuel vehicles (FFVs) can refuel with E85 at a Sunoco station in Georgetown but usage has suffered when operational demands do not permit refueling at this less convenient location.
  • Biodiesel Use: No B20 (a fuel blend of 20 percent biodiesel and 80 percent petroleum diesel) was consumed in FY 2012 because the only biodiesel source convenient for the diesel vehicles, the NEX, was closed. Other sources of B20 are being sought.

DOS took a number of steps to increase AF use in FY 2012:

  • DOS contacted various entities to develop/promote AF availability.
    • DOS sought authority from the Office of the Architect of the Capitol to access the E85 pump at the Rayburn House Office Building in order to refuel DOS FFVs, some of which are driven to the Capitol in the course of official business. The Capitol Grounds Superintendent of the Office of the Architect replied that the E85 there was established by legislation only for refueling Legislative Branch vehicles.
    • DOS concluded discussions with the Metropolitan Washington Airports Authority (MWAA) concerning refueling of DOS natural gas vehicles (NGVs) at the Clark Street station near the Ronald Reagan Washington National Airport. The final response from the MWAA was negative, even on an emergency basis, because the MWAA’s CNG dispensers had to be changed to fit only MVAA NGVs.
    • Determined by meeting with representatives of the Metropolitan Washington Area Transit Authority (WMATA) that their CNG fueling system at the Four Mile Run facility near Shirlington, Virginia is not compatible for refueling DOS NGVs.
    • Learned through meeting with the Fleet Manager of the Smithsonian Institute that their B20 fueling system at the National Zoo cannot be accessed by DOS diesel vehicles.
  • Informed DOS AFV custodians that DOS is required by EO 13423 to increase annual usage of AFs and by the EPAct (Section 701) to use AFs in AFVs when an AFV is garaged/parked within five miles or 15 minutes of an AF station.
  • Provided the Alternative Fuel Station Locator web site address to AFV custodians and other DOS employees and informed them of the location of the closest AF stations.
  • Monitored fuel usage data and notified AFV custodians and their supervisors, as needed, of missed opportunities when FFVs were refueled with gasoline instead of reasonably-available E85.

EPACT 2005, Section 701 - Operating Dual-fuel AFVs on AFs

EPAct 2005, Section 701 requires that dual-fuel AFVs (e.g., AFVs that can run equally well on gasoline or an AF) use AF exclusively unless the AF is (1) not reasonably available (neither within a 15-minute drive nor five miles from garaged location) or (2) unreasonably expensive (costs more per gallon than gasoline at the same station). LE vehicles are exempt from this requirement. Federal agencies can request a waiver (annually via FAST by June 30) for each non-exempt, dual-fuel AFV for which the distance, time, and/or cost exceed these criteria.

Since the waiver process began in 2007, the number of DOS non-exempt, dual-fuel AFVs has increased as shown in Exhibit 4. To date, AF usage in DOS AFVs has not met DOS expectations and targets. DOS is still one of the fleets piloting a DOE-sponsored software program that is making use of geographic information system (GIS) software to analyze fuel transaction data and AF station location data in order to facilitate greater AF use by specific dual-fuel AFVs.

Exhibit 4. DOS Non-exempt, Dual-fuel AFV Fleet and Approved Waivers

 

# approved waivers

# non-exempt, dual-fuel AFVs

FY07

67

147

FY08

61

169

FY09

58

190

FY10

70

214

FY11

87

247

FY12

71

276

EISA Section 141 – Greenhouse Gas Reporting in FAST

The Energy Independence and Security Act (EISA) of 2007 (Section 141) prohibits Federal agencies from acquiring LD vehicles and MD passenger vehicles that are not considered “low greenhouse gas emitting vehicles” (LGHGEVs). Beginning with the submission of the FY 2010 FAST data, Federal agencies are required to report whether each of the current year acquisitions met this criteria, and if not, what allowable exceptions (“functional needs” or “alternative measures”) or circumstances applied. DOS provided guidance to its subfleets concerning the procedures for requesting the exceptions for non-LGHGEV acquisitions. The subfleets reported the FY 2012 acquisitions by exceptions category as required in FAST. Of the applicable FY 2012 acquisitions reported by the subfleets in FAST, which excludes overseas vehicles and those with “functional needs” exceptions, two vehicles were LGHGEVs. The 27 that were not LGHGEVs are being processed for “Alternative measures exception” approval. DOS expects to increase the numbers of LGHGEV acquisitions as more become available from the OEMs and the General Services Administration (GSA).

Executive Fleet Reporting

The Presidential Memorandum on “Federal Fleet Performance” signed May 24, 2011 created a new requirement for reporting executive fleet vehicles (EFVs) and their sizes on the agency web site. The memorandum states: “Pursuant to motor vehicle management regulations, set forth at 41 C.F.R. 102-34.50, executive fleets are required to achieve maximum fuel efficiency; be limited in motor vehicle body size, engine size, and optional equipment to what is essential to meet agency mission; and be midsize or smaller sedans, except where larger sedans are essential to the agency mission. Within 180 days of the date of this memorandum, any executive fleet vehicles that are larger than a midsize sedan or do not comply with alternative fueled vehicle requirements must be disclosed on agency websites.”

Therefore, in FAST, the current inventory had to include an indicator for each vehicle that is part of the agency's executive fleet (those vehicles used primarily for the transport of Secretaries and Heads of Agencies, Senior Executive Service [SES] employees, and general officers). The resulting Executive Fleet report (by vehicle type) is included in Appendix C. In contrast to last year (FY 2011) when 19 of the 20 EFVs were not compliant, only two of 19 EFVs are not compliant in FY 2012. This improvement is due to older-model-year full-size sedans and large SUVs being replaced by alternative fuel mid-size sedans and intermediate SUVs. DOS expects to achieve an even higher compliance rate in the future as the last of the large vehicles are replaced.

Conclusion

DOS remains fully committed to compliance with EPAct and EO requirements. With its policy of exclusively acquiring AFVs for its non-exempt fleet, except where operational requirements make such acquisitions impractical, DOS expects to continue to meet or exceed the 75 percent EPAct percentage for the foreseeable future. DOS will also continue acquiring LGHGEVs as OEMs provide more makes and models that meet operational requirements.

A lack of adequate commercial AF infrastructure and the recent closing of the NEX continue to hinder AF refueling, but DOS endeavors to keep its waiver requests to a minimum, to monitor the expansion of AF infrastructure, and to strengthen its efforts to increase AF consumption and decrease petroleum fuel consumption.

 

Appendix A

Department of State AFV Report – FY 2012 Actual Data

 

1. Actual Light-Duty Vehicle Acquisitions and Exemptions

 

Acquisitions

 

Leased

Purchased

Total

Total Light-Duty Vehicle Acquisitions

216

925

1,141

 

Fleet Exemptions: Fleet Size

0

0

0

 

Fleet Exemptions: Foreign

0

902

902

 

Fleet Exemptions: Geographic

0

0

0

 

Fleet Exemptions: Non-MSA Operation

0

0

0

 

Vehicle Exemptions: LE Vehicle

148

23

171

 

Vehicle Exemptions: Non-covered Vehicle

0

0

0

 

Vehicle Exemptions: Non-MSA Operation

7

0

7

 

Total EPAct-Covered Vehicles

61

0

61

 
 

2. Actual Alternative Fuel Vehicle Acquisition Detail

Vehicle Type

Fuel

LE

Acquisitions

EPAct

Lease

Purchase

Total

Credits

Light Duty Vehicles

Sedan/St Wgn Compact

GAS HY3

Yes

1

0

1

0

Sedan/St Wgn Midsize

E85 FF

No

16

0

16

16

Sedan/St Wgn Midsize

E85 FF

Yes

66

0

66

0

Sedan/St Wgn Subcompact

E85 FF

Yes

6

0

6

0

Sedan/St Wgn Subcompact

GAS PH

No

2

0

2

2

LD Minivan 4x2 (Cargo)

E85 FF

No

3

0

3

3

LD Minivan 4x2 (Passenger)

E85 FF

No

24

0

24

24

LD SUV 4x2

E85 FF

No

1

0

1

1

LD SUV 4x2

E85 FF

Yes

6

0

6

0

LD Van 4x2 (Passenger)

E85 FF

No

1

0

1

1

LD Pickup 4x4

E85 FF

No

3

0

3

3

LD Pickup 4x4

E85 FF

Yes

4

0

4

0

LD SUV 4x4

E85 FF

No

16

0

16

16

LD SUV 4x4

E85 FF

Yes

30

0

30

0

Medium Duty Vehicles

MD Pickup

E85 FF

No

1

0

1

1

MD SUV

E85 FF

Yes

0

1

1

0

MD Van (Cargo)

E85 FF

No

1

0

1

1

MD Van (Passenger)

E85 FF

No

8

0

8

8

Totals:

189

1

190

76

 

3. Actual EPAct Acquisition Credits Summary

Base AFV Acquisition Credits:

76

Zero Emission Vehicle (ZEV) Credits:

0

Dedicated Light Duty AFV Credits:

0

Dedicated Medium Duty AFV Credits:

0

Dedicated Heavy Duty AFV Credits:

0

Biodiesel Fuel Usage Credits:4

0

Total EPAct Credits:

76

Overall EPAct Compliance Percentage:

125 %


Appendix B

 

 

Covered Petroleum Consumption in GGE

 
 

Baseline

 
 

FY 2005

FY 2006

FY 2007

FY 2008

FY 2009

FY 2010

FY 2011

FY 2012

FY 2013

FY 2014

FY 2015

Gasoline

 

237,260

210,103

166,829

159,409

152,197

173,974

183,545

     

Diesel

 

39,760

36,006

41,510

69,845

52,750

60,331

60,292

     

B20

 

415

35

350

2,033

9,774

1,648

0

     
 

Total

279,127

277,435

246,144

208,689

231,287

214,721

235,953

243,837

     
 

Target

 

273,544

267,961

262,379

256,796

251,214

245,631

240,049

234,466

228,884

223,301

 

Compliant

 

No

Yes

Yes

Yes

Yes

Yes

No

     
 

* B20 is the diesel component from covered biodiesel consumption.

 

Alternative Fuel Consumption in GGE

 
 

Baseline

 
 

FY 2005

FY 2006

FY 2007

FY 2008

FY 2009

FY 2010

FY 2011

FY 2012

FY 2013

FY 2014

FY 2015

CNG

 

18,267

8,997

9,859

10,557

9,892

7,086

11,939

     

LNG

 

0

0

0

0

0

0

0

     

LPG

 

0

0

0

0

0

0

0

     

E-85

 

4,525

3,454

3,248

3,048

16,735

16,512

14,117

     

Electric

 

0

0

0

0

0

0

0

     

M-85

 

0

0

0

0

0

0

0

     

B100

 

104

9

88

508

2,443

412

0

     

Hydrogen

 

0

0

0

0

0

0

0

     
 

Total

28,480

22,896

12,460

13,195

14,113

29,070

24,010

26,056

     
 

Target

 

31,328

34,460

37,906

41,697

45,867

50,454

55,499

61,049

67,154

73,869

 

Compliant

 

No

No

No

No

No

No

No

     
 

*B100 is calculated at 20% of the reported B20 and 100% of the reported B100 fuel used in the Section 3 Actual Fuel Cost/Consumption by Fuel Type data input screen.

 

Appendix C

Executive Fleet Summary Report

Department of State - FY 2012

Fleet Name

Locale

Vehicle Type

Fuel Config

Owner- ship

Armor

#

Compliant

Fleet Management Office

Domestic

Sedan/St Wgn Midsize

E85 FF

Comm

None

14

Yes

International Boundary & Water Commission

Domestic

Sedan/St Wgn Midsize

E85 FF

GSA

None

1

Yes

Fleet Management Office

Domestic

LD SUV 4x4

E85 FF

Comm

None

2

Yes

Compliant Subtotal

         

17

 

Diplomatic Security

Domestic

Sedan/St Wgn Large

E85 FF

GSA

None

2

No

Non-Compliant Subtotal

         

2

 

Total

         

19

 

 

Appendix D

Department of State

Glossary

AF - Alternative Fuel; a fuel defined as alternative by the EPAct of 1992.

AFV - Alternative Fuel Vehicle; a vehicle that can run on an alternative fuel.

ART – Arlington Transit; the mass transit program of Arlington County, VA.

B20 – fuel blend of 20 percent biodiesel and 80 percent petrodiesel.

Biodiesel – a renewable alternative fuel made primarily from soybeans in the US.

CNG – Compressed Natural Gas; a domestically produced alternative fuel.

CNG Bi-Fuel Vehicle – a vehicle with two separate fueling systems that enable it to use either CNG or a conventional fuel (gasoline or diesel).

CNG Dedicated Vehicle – a vehicle that uses only CNG fuel.

Diesel – Petroleum diesel

Dual Fuel Vehicle – designed to operate on a combination of an alternative fuel and a conventional fuel (includes CNG bi-fuel and E85 flex-fuel vehicles).

DOS – Department of State

DE – Dedicated; a vehicle that uses only one type of fuel, such as a CNG DE bus.

DS – Bureau of Diplomatic Security

E85 – fuel blend of 85 percent ethanol and 15 percent gasoline.

ECRA – Energy Conservation Reauthorization Act

EFVs – Executive fleet vehicles are vehicles used primarily to transport Senior Executives (Heads of Agencies, Senior Executive Service [SES] employees and General Officers).

EO – Executive Order

EO 13423 – Strengthening Federal Environmental, Energy, and Transportation Management

Ethanol – an alcohol-based alternative fuel made primarily from corn in the US.

FAST – Federal Automotive Statistical Tool; an online data reporting system for Federal fleet management personnel.

FFV – Flexible Fuel Vehicle; a vehicle that can run equally well on any blend of gasoline and ethanol up to 85% ethanol (E85).

FMO – Fleet Management & Operations Division, Office of General Services Management, Deputy Assistant Secretary for Operations, Bureau of Administration, DOS

FY – Fiscal Year

GGE – Gasoline Gallon Equivalent: a concept used to describe the difference in energy content of various fuels, using gasoline as the baseline.

GSA – General Services Administration

GVWR – Gross Vehicle Weight Rating

HD – Heavy Duty, a vehicle weighing > 16,000 lbs GVWR.

IBWC – International Boundary and Water Commission

LD – Light Duty; a vehicle that weighs less than 8,500 lbs. GVWR.

LE – Law Enforcement

LGHGEV – Low greenhouse gas emitting vehicle

MD – Medium Duty, a vehicle weighing between 8,500 lbs. and 16,000 lbs. GVWR

MSA – Metropolitan Statistical Area

NEX – Navy Exchange

NGV – Natural gas vehicle

Petrodiesel – diesel from petroleum

SUV – Sport Utility Vehicle



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