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Fleet Alternative Fuel Vehicle Program Report for Fiscal Year 2013


January 10, 2014

   
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Department of State
Fleet AFV Program Report for Fiscal Year 2013
January 10, 2014

This report summarizes the U.S. Department of State (DOS) fiscal year (FY) 2013 performance in meeting the requirements of: Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management; the Energy Policy Act of 1992 (EPAct; 42 US Code 13211-13219) as amended by the Energy Conservation Reauthorization Act of 1998 (ECRA; Public Law 105-388) and the EPAct of 2005 (Public Law 109-58); the Energy Independence and Security Act (EISA; Public Law 110-140) of 2007 (Section 141), and the Federal Management Regulation - Vehicle Management (41 CFR part 102-34).

Exhibit 1 summarizes DOS progress in meeting the EO and EPAct requirements. Appendices A, B and C reflect DOS vehicle acquisitions, fuel consumption, and Executive Fleet data, respectively. Appendix D contains a glossary of acronyms and terms used in this report.

Exhibit 1. DOS Performance – EPAct/EO Requirements FY 2013

Authority /Mandate

Performance Measure

Requirement

DOS Performance in FY 2013

EPAct 1992

Alternative Fuel Vehicle (AFV) acquisitions

75 percent of the 43 covered1 fleet vehicle acquisitions must be AFVs.

Accumulated 42 AFV credits (98 percent of covered acquisitions).

COMPLIANT

EO 13423

Reduce annual covered petroleum consumption

Reduce petroleum consumption of covered2 vehicles by two percent annually by end of FY 2015 from FY 2005 baseline of 279,127 gasoline gallon equivalents (GGEs).

Consumed 227,349 GGEs, a decrease of 18.5 percent from baseline (exceeding the target of a 16 percent decrease [i.e., 234,466 GGEs] by end of FY 2013).

COMPLIANT

EO 13423

Increase annual alternative fuel (AF) consumption

Equal or exceed the FY 2013 AF usage target of 61,049 GGEs, based on a compounded 10 percent annual rate of increase over the FY 2005 baseline of 28,480 GGEs.

Used 19,476 GGEs, which is only 32 percent of the FY 2013 target.

NON-COMPLIANT

EPAct 2005, Sect. 701

Operate all dual-fuel non-waived AFVs on AF

AF use must comprise 95 percent or more of fuel used in non-waived, non-law enforcement (non-LE) dual-fuel AFVs.

Actual usage is estimated to be about 19 percent.

NON-COMPLIANT


Authority /Mandate

Performance Measure

Requirement

DOS Performance in FY 2013

41 C.F.R. 102-34.50; Presidential Memo 5/24/2011

Executive fleet vehicles (EFVs) limited in size to achieve fuel efficiency

EFVs should be midsize or smaller sedans or intermediate or smaller sport utility vehicles (SUVs), except where larger ones are essential. Any larger EFVs must be reported on agency website.

17 of 19 EFVs are midsize or smaller sedans or intermediate or smaller SUVs. Appendix C reports on those EFVs.

NON-COMPLIANT

1By definition, the term “covered” relative to vehicle acquisitions includes all domestic non-law enforcement (non-LE), light-duty (LD) vehicles operated in a metropolitan statistical area (MSA) and acquired by lease or purchase in FY 2013.

2 By definition, the term “covered” relative to petroleum fuel reduction includes all domestic, non-LE vehicles of any weight and operating in or out of an MSA.

EPAct AFV Acquisition Compliance

DOS exceeded EPAct AFV acquisition requirements in FY 2013 as follows:

  • DOS acquired 43 EPAct-covered (domestic, non-LE, light-duty [LD]) vehicles, as shown in Appendix A.
  • DOS accumulated 42 AFV credits through acquisition of 42 non-LE AFVs, of which 36 were LD and six were medium duty (MD).
  • The resulting overall EPAct compliance percentage was 98 percent (42 AFV credits ÷ 43 EPAct-covered vehicles).

AFV Acquisitions

DOS has successfully met the EPAct requirement every year (see Exhibit 2), as reflected in the Federal Automotive Statistical Tool (FAST), due to DOS’s general policy of acquiring AFVs for all covered vehicle requirements as long as AFVs meeting operational requirements are available from the original equipment manufacturers (OEMs). DOS’s AFV credits were substantially smaller than in the years prior to FY 2010 because such credits are no longer awarded for law enforcement (exempt) AFV acquisitions.

Exhibit 2. EPAct AFV Requirements vs. AFV Acquisitions + Credits

Date: 01/10/2014 Description: Exhibit 2. EPAct AFV Requirements vs. AFV Acquisitions + Credits - State Dept Image

Appendix A contains AFV acquisition details, including FAST data for the numbers and types of LD vehicles that DOS leased or purchased in FY 2013. The data in Appendix A is DOS’s “official” vehicular data, which is locked in FAST and cannot be changed until the next annual FAST input window.

FY 2014 Planned and FY 2015 Projected Acquisitions

DOS plans to continue its policy of acquiring AFVs exclusively for its non-exempt fleet except where operational requirements make that impractical or where it is expected to be infeasible to fuel with the AF. Detailed projections of vehicles to be acquired in future years were not required for input into FAST in December 2013 and so are not part of this report. Those projections will be input into FAST by the deadline of March 31, 2014.

EO 13423 – Compliance with Petroleum Use Reduction and AF Use Increase

In FY 2013 DOS continued to pursue the petroleum reduction targets specified in EO 13423 (signed January 24, 2007), which calls for each federal agency to:

  • Reduce vehicular petroleum consumption (for domestic, non-LE vehicles of any weight and operating in or out of an MSA) by two percent annually through FY 2015 (compared to the FY 2005 usage, which is referred to as the FY 2005 baseline).
  • Increase vehicular non-petroleum based fuel (i.e., alternative fuel) consumption by ten percent compounded annually.

Reducing Covered Petroleum Consumption

DOS’s covered petroleum fuel consumption in FY 2013 was 227,349 GGEs, an 18.5 percent reduction from the FY 2005 baseline of 279,127 GGEs. This total exceeds the target of a 16 percent reduction (two percent per year for eight years - FY 2006 to FY 2013) for 2013, resulting in DOS being compliant with the petroleum use reduction requirement in FY 2013.

DOS’s FY 2013 covered petroleum fuel consumption decreased from the FY 2012 level by about 16,500 GGEs, due to an unusual increase in operations by the International Boundary and Water Commission (IBWC), resulting in higher-than-normal fuel consumption in FY2012.

Exhibit 3. DOS Covered Petroleum Fuel Usage vs. EO 13423 Goals

Date: 01/10/2014 Description: Exhibit 3. DOS Covered Petroleum Fuel Usage vs. EO 13423 Goals - State Dept Image

Increasing Annual AF Consumption

EO 13423 requires each Federal agency to increase annual AF consumption by ten percent per year (compounded annually) through the end of FY 2015, based on the agency’s FY 2005 usage baseline, which for DOS is 28,480 GGEs. Therefore, the target for FY 2013 was 61,049 GGEs. DOS is not compliant with this requirement as FY 2013 AF consumption was 19,476 GGEs, or only 32 percent of the target. This AF usage is about 6,500 GGEs lower than in FY 2012 mainly due to less utilization of compressed natural gas (CNG) with the retirement of one dedicated CNG bus and one CNG/petroleum bi-fuel vehicle previously held in inventory.

  • CNG Use: DOS is now operating only five natural gas vehicles (NGVs), one CNG bi-fuel van and four dedicated CNG buses, down from seven in FY 2012; no CNG vehicles have been added to the DOS inventory due to the limited availability of NGVs from the OEMs. Moreover, the commercial CNG refueling infrastructure for these NGVs is insufficient to sustain continued operations on CNG. There had been only one source (the Pentagon Navy Exchange [NEX] station) convenient for daily DOS use but it closed on October 28, 2011. Since then the backup source, the Arlington [County] Transit (ART) site in Shirlington, Virginia, has been used. This is not as convenient a location but nevertheless was used for the CNG dedicated buses, which obtained all of their fuel from there in FY 2013.
  • E85 Use: The amount of E85 (a fuel blend of 85 percent ethanol and 15 percent gasoline) that is reported in FAST for FY 2013 is 11 percent less than in FY 2012, continuing a negative trend since the closing of our primary fuel source, the Pentagon NEX station in October 2011. The flex-fuel vehicles (FFVs) are instead refueling with E85 at a Sunoco station in Georgetown, and usage has suffered when operational demands do not permit refueling at this location (that exceeds the EPAct (Section 701) required five miles or 15 minutes radius) due to heavy traffic.
  • Biodiesel Use: No B20 (a fuel blend of 20 percent biodiesel and 80 percent petroleum diesel) was consumed in FY 2013 due to unavailability within the EPAct (Section 701) required five miles or 15 minutes radius. The only biodiesel source within this range, the Pentagon NEX, is now closed.

DOS took a number of steps in an effort to increase AF use in FY 2013:

  • DOS contacted various entities to develop/promote AF availability:
    • Confirmed that DOS’s NGVs can refuel with CNG at the Baltimore Washington International Airport since that fueling station was upgraded to accept the Wright Express (WEX) fuel credit card.
    • Determined that AFs are not available at Fort Myer’s fueling point after being informed that they had CNG. Ensuing discussion led to dialogue with personnel of the Exchange, who do not believe there is sufficient volume of business at this time to justify installing AFs at their fueling stations on military installations in the Washington, D.C. area.
    • In FY 2013 we learned that there is B20 and E85 available at the DC government’s Department of Public Works (DPW). Confirmed with the site manager that the WEX fuel credit card is accepted there so GSA-leased vehicles, including some of DOS’s diesel vehicles and AFVs, can refuel with B20 and E85 at this location. Although the DPW location is inconvenient for DOS vehicles, since it exceeds the EPAct (Section 701) required five miles or 15 minutes radius, we will encourage its use to the fullest extent possible with the goal to report B20 usage in next year’s report. DPW’s CNG may also be available to the NGVs of DOS and other Federal agencies in the future.
    • Worked with personnel of the Department of Energy’s Federal Energy Management Program and the National Renewable Energy Laboratory to obtain and analyze fuel transaction data and AF station location data to facilitate greater AF use by DOS’s dual-fuel AFVs.
    • Informed DOS AFV custodians that DOS is required by EO 13423 to increase annual usage of AFs and by the EPAct (Section 701) to use AFs in AFVs when an AFV is garaged/parked within five miles or 15 minutes of an AF station.
    • Provided the Alternative Fuel Station Locator website address to AFV custodians and other DOS employees and informed them of the closest AF station locations.

EPAct 2005, Section 701 - Operating Dual-fuel AFVs on AFs

EPAct 2005, Section 701 requires that dual-fuel AFVs (e.g., AFVs that can run equally well on gasoline or an AF) use AF exclusively unless the AF is (1) not reasonably available (neither within a 15-minute drive nor five miles from garaged location) or (2) unreasonably expensive (costs more per gallon than gasoline at the same station). LE vehicles are exempt from this requirement. Federal agencies can request a waiver (annually via FAST by June 30) for each non-exempt, dual-fuel AFV for which the distance, time, and/or cost exceed these criteria.

Since the waiver process began in 2007, the number of DOS non-exempt, dual-fuel AFVs generally has increased as shown in Exhibit 4. The number of waivers has had to increase (with a large uptick in FY 2013) to more realistically capture the number of vehicles whose operations are not within five miles of an AF refueling station. To date, AF usage in DOS AFVs has not met DOS expectations and targets.


Exhibit 4. DOS Non-exempt, Dual-fuel AFV Fleet and Approved Waivers

 

# approved waivers

# non-exempt, dual-fuel AFVs

FY07

67

147

FY08

61

169

FY09

58

190

FY10

70

214

FY11

87

247

FY12

71

276

FY13

114

265


EISA Section 141 – Low Greenhouse Gas Emitting Vehicles in FAST

The Energy Independence and Security Act (EISA) of 2007 (Section 141) prohibits Federal agencies from acquiring LD vehicles and MD passenger vehicles that are not considered “low greenhouse gas emitting vehicles” (LGHGEVs). Beginning with the submission of the FY 2010 FAST data, Federal agencies are required to report whether each of the current year acquisitions met this criteria, and if not, what types of exceptions (“functional needs” or “alternative measures”) or circumstances applied. DOS provided guidance to its subfleets concerning the procedures for requesting the exceptions for non-LGHGEV acquisitions. The subfleets reported the FY 2013 acquisitions by exceptions category as required in FAST. Of the applicable FY 2013 acquisitions reported by the subfleets in FAST, which excludes overseas vehicles and those identified as “functional needs” exceptions, 22 vehicles were LGHGEVs. Of the 27 that were not LGHGEVs, 22 were reported as being “alternative measures” exceptions. DOS expects to increase the numbers of LGHGEV acquisitions as more become available from the OEMs and the General Services Administration (GSA).

Executive Fleet Vehicle (EFV) Reporting

The Presidential Memorandum on “Federal Fleet Performance” signed May 24, 2011 created a new requirement for reporting EFVs and their sizes on each agency’s website. The memorandum states: “Pursuant to motor vehicle management regulations, set forth at 41 C.F.R. 102-34.50, executive fleets are required to achieve maximum fuel efficiency; be limited in motor vehicle body size, engine size, and optional equipment to what is essential to meet agency mission; and be midsize or smaller sedans, except where larger sedans are essential to the agency mission. Within 180 days of the date of this memorandum, any executive fleet vehicles that are larger than a midsize sedan or do not comply with alternative fueled vehicle requirements must be disclosed on agency websites.”

Therefore, in FAST, the current inventory includes an indicator for each vehicle that is part of the agency's executive fleet (those vehicles used primarily for the transport of Secretaries and Heads of Agencies, Senior Executive Service [SES] employees, and general officers). The resulting executive fleet report (by vehicle type) for DOS is included in Appendix C. Of DOS’s 19 EFVs in FY 2013, only two were not compliant, which will be brought into compliance when they are replaced with smaller vehicles in FY 2015.

Conclusion

DOS remains fully committed to compliance with EPAct and EO requirements. With its policy of exclusively acquiring AFVs for its non-exempt fleet, except where operational requirements make such acquisitions impractical, DOS expects to continue to meet or exceed the 75 percent EPAct percentage for the foreseeable future. DOS will also continue acquiring LGHGEVs as OEMs provide more makes and models that meet operational requirements.

A lack of adequate commercial AF infrastructure and the closing of the Pentagon NEX station in FY 2012 continue to hinder AF refueling. However, DOS endeavors to keep its waiver requests to a minimum, to continue working with other Federal agencies and governmental entities, as well as nongovernmental organizations, to access or expand AF infrastructure, and to strengthen its efforts to increase AF consumption and decrease petroleum fuel consumption.

Appendix A

Department of State AFV Report – FY 2013 Actual Data

1. Actual Light-Duty Vehicle Acquisitions and Exemptions

 

Leased

Purchased

Total

 

Total Light-Duty Vehicle Acquisitions

182

277

459

 

Fleet Exemptions: Fleet Size

0

0

0

 

Fleet Exemptions: Foreign

0

273

273

 

Fleet Exemptions: Geographic

0

0

0

 

Fleet Exemptions: Non-MSA Operation

0

0

0

 

Vehicle Exemptions: LE Vehicle

138

4

142

 

Vehicle Exemptions: Non-covered Vehicle

0

0

0

 

Vehicle Exemptions: Non-MSA Operation

1

0

1

 

Total EPAct-Covered Vehicles

43

0

43

 

 

2. Actual Alternative Fuel Vehicle Acquisition Detail

Vehicle Type

Fuel

LE

Acquisitions

EPAct
Credits

Lease

Purchase

Total

Light Duty Vehicles

Sedan/St Wgn Compact

E85 FF

No

1

0

1

1

Sedan/St Wgn Compact

E85 FF

Yes

3

0

3

0

Sedan/St Wgn Compact

GAS HY3

No

7

0

7

7

Sedan/St Wgn Large

E85 FF

Yes

1

0

1

0

Sedan/St Wgn Midsize

E85 FF

No

5

0

5

5

Sedan/St Wgn Midsize

E85 FF

Yes

39

0

39

0

Sedan/St Wgn Subcompact

E85 FF

Yes

1

0

1

0

LD Minivan 4x2 (Passenger)

E85 FF

No

13

0

13

13

LD Minivan 4x2 (Passenger)

E85 FF

Yes

11

0

11

0

LD SUV 4x2

E85 FF

Yes

2

0

2

0

LD Pickup 4x4

E85 FF

No

5

0

5

5

LD Pickup 4x4

E85 FF

Yes

1

0

1

0

LD SUV 4x4

E85 FF

No

5

0

5

5

LD SUV 4x4

E85 FF

Yes

37

0

37

0

LD SUV 4x4

GAS HY3

Yes

1

0

1

0

Medium Duty Vehicles

MD Other

E85 FF

No

1

0

1

1

MD Pickup

E85 FF

No

2

0

2

2

MD Van (Cargo)

E85 FF

No

3

0

3

3

MD Van (Cargo)

E85 FF

Yes

1

0

1

0

Totals:

139

0

139

42

 

3. Actual EPAct Acquisition Credits Summary

Base AFV Acquisition Credits:

42

Zero Emission Vehicle (ZEV) Credits:

0

Dedicated Light Duty AFV Credits:

0

Dedicated Medium Duty AFV Credits:

0

Dedicated Heavy Duty AFV Credits:

0

Biodiesel Fuel Usage Credits:4

0

Total EPAct Credits:

42

Overall EPAct Compliance Percentage:

98 %

Appendix B

Department of State FY 2013 EO 13423 Fuel Consumption Report

Date: 01/10/2014 Description: Appendix B:  Department of State FY 2013 EO 13423 Fuel Consumption Report - State Dept Image

Appendix C

Executive Fleet Summary Report

Department of State - FY 2013

Fleet Name

Locale

Vehicle Type

Fuel Config

Owner- ship

Armor

#

Compliant

Fleet Management Office

Domestic

Sedan/St Wgn Midsize

E85 FF

Comm

None

14

Yes

International Boundary & Water Commission

Domestic

Sedan/St Wgn Midsize

E85 FF

GSA

None

1

Yes

Fleet Management Office

Domestic

LD SUV 4x4

E85 FF

Comm

None

2

Yes

Compliant Subtotal

         

17

 

Diplomatic Security

Domestic

Sedan/St Wgn Large

E85 FF

GSA

None

2

No

Non-Compliant Subtotal

         

2

 

Total

         

19

 

Appendix D

Department of State

Glossary

AF - Alternative Fuel; a fuel defined as alternative by the EPAct of 1992.

AFV - Alternative Fuel Vehicle; a vehicle that can run on an alternative fuel.

ART – Arlington Transit; the mass transit program of Arlington County, VA.

B20 – fuel blend of 20 percent biodiesel and 80 percent petrodiesel.

Biodiesel – a renewable alternative fuel made primarily from soybeans in the US.

CNG – Compressed Natural Gas; a domestically produced alternative fuel.

CNG Bi-Fuel Vehicle – a vehicle with two separate fueling systems that enable it to use either CNG or a conventional fuel (gasoline or diesel).

CNG Dedicated Vehicle – a vehicle that uses only CNG fuel.

Diesel – Petroleum diesel

Dual Fuel Vehicle – designed to operate on a combination of an alternative fuel and a conventional fuel (includes CNG bi-fuel and E85 flex-fuel vehicles).

DOS – Department of State

DE – Dedicated; a vehicle that uses only one type of fuel, such as a CNG DE bus.

DS – Bureau of Diplomatic Security

E85 – fuel blend of 85 percent ethanol and 15 percent gasoline.

ECRA – Energy Conservation Reauthorization Act

EFVs – Executive fleet vehicles are vehicles used primarily to transport Senior Executives (Heads of Agencies, Senior Executive Service [SES] employees and General Officers).

EO – Executive Order

EO 13423 – Strengthening Federal Environmental, Energy, and Transportation Management

Ethanol – an alcohol-based alternative fuel made primarily from corn in the US.

FAST – Federal Automotive Statistical Tool; an online data reporting system for Federal fleet management personnel.

FFV – Flexible Fuel Vehicle; a vehicle that can run equally well on any blend of gasoline and ethanol up to 85% ethanol (E85).

FMO – Fleet Management & Operations Division, Office of General Services Management, Deputy Assistant Secretary for Operations, Bureau of Administration, DOS

FY – Fiscal Year

GGE – Gasoline Gallon Equivalent: a concept used to describe the difference in energy content of various fuels, using gasoline as the baseline.

GSA – General Services Administration

GVWR – Gross Vehicle Weight Rating

HD – Heavy Duty, a vehicle weighing > 16,000 lbs GVWR.

IBWC – International Boundary and Water Commission

LD – Light Duty; a vehicle that weighs less than 8,500 lbs. GVWR.

LE – Law Enforcement

LGHGEV – Low greenhouse gas emitting vehicle

MD – Medium Duty, a vehicle weighing between 8,500 lbs. and 16,000 lbs. GVWR

MSA – Metropolitan Statistical Area

NEX – Navy Exchange

NGV – Natural gas vehicle

OEM – Original equipment manufacturer

Petro diesel – Diesel from petroleum

SUV – Sport Utility Vehicle



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