Legislative Requirements
EPAct requires that 75% of all covered LD vehicles acquired for Federal fleets in FY 1999 and beyond must be AFVs; a covered fleet consists of 20 or more vehicles that are capable of being centrally fueled and are operated in a metropolitan statistical area with a population of more than 250,000 people based on the 1980 census. Certain emergency, law enforcement and national defense vehicles are exempt from these requirements. EPAct requires that the head of each Federal agency submit a report to Congress outlining the agency's AFV acquisitions and future plans by November 13th of each year. Because the end-of-fiscal-year data necessary for preparing that report are not available from GSA and other sources until mid-November, DOS filed a timely preliminary report that indicated a full report would be forthcoming as soon as possible after receipt of the GSA data; that report is submitted herein.
EO 13149 directs Federal agencies operating fleets of 20 or more vehicles within the US to reduce their annual petroleum consumption by at least 20% by the end of FY 2005 (compared to FY 1999 levels) by using alternative fuels in AFVs more than 50% of the time, improving the average fuel economy of new LD petroleum-fueled vehicle acquisitions by 1 mile per gallon (mpg) by FY 2002 and 3 mpg by FY 2005, and by using other appropriate fleet management efficiency measures.
DOS Approach to Compliance with EPAct and EO 13149
To achieve compliance with the legislative mandates of EPAct and with EO 13149, DOS's strategy for vehicle acquisitions is as follows:
DOS Fleet Compliance for FY 2004
Figure 1 illustrates AFV acquisitions (plus AFV credits) by DOS in FY 2004 and projections for FY 2005 and FY 2006. For FY 2004, the DOS acquired (through purchases and leases) 90 LD vehicles that were not law enforcement, which included 6 vehicles exempt due to operating outside of a Metropolitan Statistical Area (MSA), resulting in a total of 84 non-exempt LD vehicle acquisitions.
A total of 92 AFV acquisition credits were earned in FY 2004 as follows: Figure 1. DOS's AFV Acquisitions and Credits vs. EPAct Requirement for FY 2004 and Projections for FY 2005 and FY 2006
When the FY 2004 AFV credits (92) are divided by the number of non-exempt LD vehicle acquisitions (84), the result is 110%, which exceeds the EPAct requirement of 75% (see Table 1). Appendix B contains FAST data on the numbers and types of LD vehicles that the DOS leased or purchased for the non-exempt fleet in FY 2004.
Table 1. DOS's Acquisition of AFVs in FY 2004
87 - AFV acquisitions for LD vehicles (all bi/flex-fuels)
5 - Credit for acquisition of 5 CNG bi-fuel MD vehicles
|
DOS Fleet |
EPAct-Covered Acquisitions |
AFV Acquisition Requirements for FY 2004 |
Total AFV Acquisitions (including credits) |
EPAct percentage |
| Domestic Fleet |
84 |
63 |
92 |
110% |
DOS's Fleet AFV Acquisitions for FY 2005 and FY 2006
DOS plans to acquire AFVs exclusively for its non-exempt fleet, except where operational requirements make that impractical or when the type of vehicle required is not offered as an AFV by the manufacturers. In FY 2005, DOS plans to lease 6 more CNG dedicated sedans, 3 CNG bi-fuel vehicles (including 2 MD pickups), as well as 35 LD E-85 flex-fuel vehicles. In FY 2006, DOS plans to acquire 6 CNG bi-fuel vehicles, and 13 E-85 flex-fuel vehicles. The CNG vehicles (dedicated and bi-fuel) will be used in the Washington, DC area. The availability of adequate CNG fuel remains a concern and could affect these plans. With the additional credits that these and other AFV acquisitions will earn, the DOS expects to achieve an EPAct percentage significantly exceeding the 75% requirement in both years.
Special Plans by DOS for AFV Refueling Opportunities
For a few years DOS sought funding to construct its own CNG refueling station in the Washington, DC area, but the high cost could not be justified. The 6 CNG dedicated buses are especially a problem in that the CNG refueling equipment that they use at the Pentagon Quarters K CITGO is not adequate to give them a full fill. Their alternate site, which is less convenient, is in southeast D.C. near the Washington Navy Yard. DOS is partnering with Arlington County to install CNG refueling equipment in Shirlington to meet their combined needs. This refueling capability is expected to be available in the late summer or early fall of 2005.
DOS was planning to use B20 instead of conventional diesel fuel in its diesel-operated vehicles when biodiesel fuel became available. Most of these vehicles are located in the Washington, DC area and started using B20 at the Pentagon CITGO station after it became available in FY 2005. DOS also continues to explore other options for biodiesel use, such as accessing the B20 pumps at the Arlington County refueling site in Shirlington and at Andrews Air Force Base.
Alternative Fuel Use by DOS Fleet in FY 2004
Fuel use data for the DOS's covered (non-exempt) vehicle fleet in FY 2004 is shown in Table 2.
Table 2. DOS Fuel Use in FY 2004 (for covered vehicles)
|
Fuel Type |
Quantity |
Unit |
| Diesel |
50,592 |
GGE |
| Gasoline |
239,484 |
GGE |
| CNG |
22,159 |
GGE |
| E-85 |
3,461 |
GGE |
The alternative fuel usage is based on the best data that is available, but because there are coding problems at point of sale (on fuel type and number of units of fuel purchased), especially for CNG, some estimation is involved based on the dollars spent on the fuel type. Fortunately, the Pentagon CITGO station, which is used by many of the DOS vehicles, is at least able to code purchases as E-85 or CNG, rather than recording them as gasoline purchases, even though each CNG purchase is still recorded as 1 unit of fuel sold rather than the number of gallons.
Petroleum Consumption Trend
Fuel consumption: Table 3 shows a history of DOS's non-exempt petroleum usage and the revisions of the FY 1999 baseline consumption of petroleum (gasoline and diesel combined) as the number of vehicles for which DOS assumed reporting responsibility grew. The FY 2004 petroleum usage shows a reduction of 1.2% from the newly updated FY 1999 baseline. However, this aggregated DOS percentage fails to reflect the success of the original DOS fleet (Fleet Management Office (FMO)) for which the FY 1999 baseline was set in FY 2000, and for which the original EO 13149 Compliance Strategy was written.
As background, in FY 1999 the original non-exempt DOS fleet consisted of 157 vehicles operated by the Fleet Management Office (FMO). In the last two years, DOS assumed reporting responsibility for an additional 360 non-exempt vehicles as follows:
The success of the original 157-vehicle FMO fleet is due to:
Table 3. DOS Petroleum Fuel Use (for covered vehicles)
|
Year |
Petroleum Consumption (GGE) |
# of Non-exempt Vehicles |
|
FY 1999 original baseline |
91,780 |
157 |
|
FY 2000 |
87,548 |
155 |
|
FY 2001 |
83,902 |
168 |
|
FY 2002 |
99,131 |
179 |
|
FY 1999 baseline revised (1/04) |
179, 411 |
317 |
|
FY 2003 |
176,184 |
317 |
|
FY 1999 baseline revised (12/04) |
293,729 |
517 |
|
FY 2004 |
290,076 |
517 |
Fuel economy: In FY 1999, the average fuel economy of the conventional-fuel, non-exempt, LD acquisitions (there were 15) was 15.7 miles per gallon (mpg).
Efficiency measures: FMO personnel have practiced appropriate fleet management efficiency measures and encouraged others to do the same in the ongoing effort to reduce petroleum consumption. Specifically, in October 2004 FMO authored a Department Notice soliciting the cooperation of all DOS employees, especially drivers, vehicle custodians, and managers in reducing petroleum consumption by
The DOS is fully committed to compliance with EPAct requirements. With its policy of acquiring AFVs exclusively for its non-exempt fleet, except where operational requirements make it impractical, DOS expects to continue its record of exceeding the 75 % EPAct percentage for FY 2005 and FY 2006 acquisitions.
With the number of AFVs increasing, and the developments for CNG and B20 fuel becoming available in the Washington DC area in FY 2005 at two new sites, alternative fuel usage is expected to continue to increase. Excellent progress has been made by the original 157-vehicle non-exempt fleet that DOS reported on in FY 1999, and upon which the original petroleum fuel consumption baseline was established. Because of the replacement of diesel/gas vehicles with CNG dedicated vehicles (most notably 6 buses) the petroleum fuel consumption for this group of vehicles has been reduced by 21.7% from the FY 1999 level.
Due to increases in the numbers of vehicles for which DOS has reporting responsibility, as well as increased accuracy in accounting for law enforcement vehicles, the DOS "non-exempt fleet" has more than tripled in size, so the 20% petroleum fuel use reduction goal is unlikely to be met for this larger fleet. Nonetheless, DOS will continue working to achieve that goal as soon as possible.
Department of State
Petroleum Consumption Report
|
E.O. 13149 Covered Petroleum Consumption in GGE |
|
FY 1999 Baseline |
FY2000 |
FY2001 |
FY2002 |
FY2003 |
FY2004 |
FY2005 | |
| Gasoline |
248,086 |
58,733 |
65,753 |
70,538 |
140,888 |
239,484 |
|
| Diesel |
45,643 |
28,816 |
18,149 |
17,877 |
35,296 |
50,592 |
|
| Diesel component from biodiesel |
0 |
0 |
0 |
0 |
0 |
|
| TOTAL |
293,729 |
87,549 |
83,902 |
88,415 |
176,184 |
290,076 |
|
| Reduction* |
N/A |
70.2 % |
71.4 % |
69.9 % |
40.0 % |
1.2 % |
|
|
* This is the % reduction compared to the new FY 1999 Baseline Total. The original FY 1999 baseline was increased in December 2004 (explanation is on page 2 in section on "DOS Approach to Compliance with EPAct and E.O. 13149"). Hence, the reductions calculated in F.A.S.T. for FY 2000 to FY 2003 (e.g., 71.4%) are not meaningful because the consumption (by a much smaller number of vehicles) for those years is being compared to the new baseline. Only the FY 2004 reduction percentage is a correct measure of progress. |
|
Alternative Fuel Consumption (in GGE) |
|
|
FY2000 |
FY2001 |
FY2002 |
FY2003 |
FY2004 |
FY2005 | |
| CNG |
|
831 |
6,709 |
7,091 |
19,649 |
22,159 |
|
| LNG |
|
0 |
0 |
0 |
0 |
0 |
|
| LPG |
|
0 |
0 |
0 |
0 |
0 |
|
| E-85 |
|
0 |
15,486 |
1,771 |
3,787 |
3,461 |
|
| Electric |
|
0 |
0 |
0 |
0 |
0 |
|
| M-85 |
|
0 |
0 |
0 |
0 |
0 |
|
| Biodiesel (B100)* |
|
0 |
0 |
0 |
0 |
0 |
|
| TOTAL |
|
831 |
22,195 |
8,862 |
23,436 |
25,620 |
| Estimated Total Fuel Used in AFVs |
11,200 |
24,347 |
53,800 |
53,400 |
124,059 |
|
| % of Alt Fuel Use in AFVs w/o biodiesel* |
7.4196 % |
91.161 % |
16.472 % |
43.887 % |
20.651 % |
|
|
*The large fluctuations from year-to-year in the alternative fuel use percentage reflect the lack of actual alternative fuel use data for the GSA-leased AFVs and the difficulty of applying consistent assumptions and estimation techniques. However, alternative fuel use data from GSA, as well as "at-the-pump" data capture, are improving, such that the AF utilization percentage shown for FY2004 is believed to be relatively reliable. |
|
Average Fuel Economy of non-AFV Light-Duty Vehicle Acquisitions (in mpg) |
|
FY 1999 Baseline |
FY2000 |
FY2001 |
FY2002 |
FY2003 |
FY2004 |
FY2005 | |
| Fuel Economy |
15.7 |
17.8 |
18.2 |
17.8 |
18.0 |
18.7 |
| Change Compared to Baseline |
2.1 |
2.5 |
2.1 |
2.3 |
3.0 |
|
|
Actuals Department of State FY 2004 Vehicle Acquisitions |
|
Actuals FY 2004 Light-Duty Vehicle Acquisitions |
Total Vehicle Inventory |
| Leased | Purchased | Total | ||
| Total number of Light-Duty (8,500 GVWR) - Vehicle Acquisitions |
294 |
6 |
300 |
1,089 |
| Exemptions | Fleet Size |
0 |
0 |
0 |
0 |
| Geographic |
0 |
0 |
0 |
0 | |
| Law Enforcement |
209 |
1 |
210 |
739 | |
| Non-MSA Operation (fleet) |
0 |
0 |
0 |
0 | |
| Non-MSA Operation (vehicles) |
3 |
3 |
6 |
(n/a) |
| EPACT Covered Acquisitions |
82 |
2 |
84 |
350 |
|
Actuals FY 2004 AFV Acquisitions |
Total Vehicle Inventory |
|
Vehicle |
Leased |
Purchased |
Total |
| Sedan | CNG Bi-Fuel Subcompact |
0 |
0 |
0 |
1 |
| Sedan | CNG Bi-Fuel Compact |
0 |
0 |
0 |
1 |
| Sedan | E-85 Flex-Fuel Compact |
1 |
0 |
1 |
5 |
| Sedan | E-85 Flex-Fuel Midsize |
3 |
0 |
3 |
39 |
| Sedan | CNG Dedicated Large |
0 |
0 |
0 |
8 |
| Sedan | E-85 Flex-Fuel Large |
21 |
0 |
21 |
0 |
| Pickup 4x2 | E-85 Flex-Fuel |
0 |
0 |
0 |
4 |
| SUV 4x2 | E-85 Flex-Fuel |
40 |
0 |
40 |
40 |
| SUV 4x4 | E-85 Flex-Fuel |
16 |
2 |
18 |
54 |
| Minivan 4x2 (Passeng | E-85 Flex-Fuel |
3 |
0 |
3 |
26 |
| Van 4x2 (Passenger) | CNG Bi-Fuel |
0 |
1 |
1 |
3 |
| Van 4x2 (Passenger) | CNG Dedicated |
0 |
0 |
0 |
1 |
| Van 4x2 (Passenger) | E-85 Flex-Fuel |
0 |
0 |
0 |
23 |
| Van 4x2 (Cargo) | CNG Dedicated |
0 |
0 |
0 |
1 |
| Bus | CNG Dedicated |
0 |
0 |
0 |
6 |
| Van MD (Passenger) | CNG Bi-Fuel |
4 |
0 |
4 |
15 |
| Van MD (Passenger) | CNG Dedicated |
0 |
0 |
0 |
1 |
| Van MD (Cargo) | CNG Bi-Fuel |
1 |
0 |
1 |
8 |
| HD 16,001 + GVWR | CNG Bi-Fuel |
0 |
0 |
0 |
1 |
| Total Number of AFV Acquisitions |
89 |
3 |
92 |
237 |
| Zero Emission Vehicle Credits |
0 |
0 |
0 |
0 |
| Dedicated Light-Duty AFV Credits |
0 |
0 |
0 |
0 |
| Dedicated Medium-Duty AFV Credits |
0 |
0 |
0 |
0 |
| Dedicated Heavy-Duty AFV Credits |
0 |
0 |
0 |
0 |
| Biodiesel Fuel Usage Credits - Actuals |
0 |
0 |
0 |
0 |
| Total AFV Acquisitions with Credits |
89 |
3 |
92 |
0 |
| AFV Percentage of Covered Light-Duty Vehicle Acquisition |
110 % |
Department of State
Complex-Wide AFV Report 2005 - Planned
|
Planned Department of State FY 2005 Vehicle Acquisitions |
|
Planned FY 2005 Light-Duty Vehicle Acquisitions |
| Leased | Purchased | Total | |
| Total number of Light-Duty (8,500 GVWR) - Vehicle Acquisitions |
145 |
13 |
158 |
| Exemptions | Fleet Size |
0 |
0 |
0 |
| Geographic |
0 |
0 |
0 | |
| Law Enforcement |
106 |
7 |
113 | |
| Non-MSA Operation (fleet) |
0 |
0 |
0 | |
| Non-MSA Operation (vehicles) |
4 |
0 |
4 |
| EPACT Covered Acquisitions |
35 |
6 |
41 |
|
Planned FY 2005 AFV Acquisitions |
|
Vehicle |
Leased |
Purchased |
Total |
| Sedan | E-85 Flex-Fuel Midsize |
3 |
0 |
3 |
| Sedan | CNG Dedicated Large |
6 |
0 |
6 |
| Pickup 4x2 | E-85 Flex-Fuel |
3 |
0 |
3 |
| SUV 4x2 | E-85 Flex-Fuel |
2 |
0 |
2 |
| SUV 4x4 | E-85 Flex-Fuel |
4 |
0 |
4 |
| Minivan 4x2 (Passenger) | CNG Bi-Fuel |
1 |
0 |
1 |
| Minivan 4x2 (Passenger) | E-85 Flex-Fuel |
16 |
0 |
16 |
| Van 4x2 (Passenger) | E-85 Flex-Fuel |
2 |
0 |
2 |
| Pickup MD | CNG Bi-Fuel |
2 |
0 |
2 |
| SUV MD | E-85 Flex-Fuel |
5 |
0 |
5 |
| Total Number of AFV Acquisitions |
44 |
0 |
44 |
| Zero Emission Vehicle Credits |
0 |
0 |
0 |
| Dedicated Light-Duty AFV Credits |
6 |
0 |
6 |
| Dedicated Medium-Duty AFV Credits |
0 |
0 |
0 |
| Dedicated Heavy-Duty AFV Credits |
0 |
0 |
0 |
| Biodiesel Fuel Usage Credits - Planned |
0 |
0 |
0 |
| Total AFV Acquisitions with Credits |
50 |
0 |
50 |
| AFV Percentage of Covered Light-Duty Vehicle Acquisition |
122 % |
|
Projected Department of State FY 2006 Vehicle Acquisitions |
|
Projected FY 2006 Light-Duty Vehicle Acquisitions |
| Leased | Purchased | Total | |
| Total number of Light-Duty (8,500 GVWR) - Vehicle Acquisitions |
24 |
1 |
25 |
| Exemptions | Fleet Size |
0 |
0 |
0 |
| Geographic |
0 |
0 |
0 | |
| Law Enforcement |
8 |
0 |
8 | |
| Non-MSA Operation (fleet) |
0 |
0 |
0 | |
| Non-MSA Operation (vehicles) |
1 |
0 |
1 |
| EPACT Covered Acquisitions |
15 |
1 |
16 |
|
Projected FY 2006 AFV Acquisitions |
|
Vehicle |
Leased |
Purchased |
Total |
| Sedan | CNG Bi-Fuel Subcompact |
1 |
0 |
1 |
| Pickup 4x2 | E-85 Flex-Fuel |
3 |
0 |
3 |
| Pickup 4x4 | E-85 Flex-Fuel |
1 |
0 |
1 |
| SUV 4x4 | E-85 Flex-Fuel |
3 |
1 |
4 |
| Minivan 4x2 (Passenger) | E-85 Flex-Fuel |
5 |
0 |
5 |
| Van MD (Passenger) | CNG Bi-Fuel |
5 |
0 |
5 |
| Total Number of AFV Acquisitions |
18 |
1 |
19 |
| Zero Emission Vehicle Credits |
0 |
0 |
0 |
| Dedicated Light-Duty AFV Credits |
0 |
0 |
0 |
| Dedicated Medium-Duty AFV Credits |
0 |
0 |
0 |
| Dedicated Heavy-Duty AFV Credits |
0 |
0 |
0 |
| Biodiesel Fuel Usage Credits - Projected |
0 |
0 |
1 |
| Total AFV Acquisitions with Credits |
18 |
1 |
20 |
| AFV Percentage of Covered Light-Duty Vehicle Acquisition |
125 % |