The Department's acquisition process is governed by Federal Acquisition Regulation (FAR) (48 CFR Chapter 1) and the Department of State Acquisition Regulation (DOSAR) (48 CFR Chapter 6). General Information
Sealed Bidding Contracting by Negotiation RFP Structure
These procedures are used when a requirement is clearly defined, discussions are not anticipated, and award will be made on price and price related factors alone. An Invitation for Bid (IFB) will be issued and a pre-bid conference may be held to answer questions. The contractor must submit a sealed bid no later than the date and time specified.
Generally used for competitive and noncompetitive negotiated acquisitions, and for when award is made of a best-value (technical and price) basis. A Request for Proposal (RFP) will be issued defining the requirement and requesting technical and pricing information. It will also describe how the award will be made. Questions from potential offerors will be responded to with answers and solicitation amendments as necessary. Questions and answers are forwards to all potential offerors. Proposals must be submitted by the established time and date and are then evaluated by the Government based on the evaluation criteria set forth in the RFP. If necessary, negotiations (discussions) are held to resolve deficiencies and other significant issues, including price, with the offerors in the competitive range and revised proposals are submitted and evaluated.
Contracting by Negotiation
The acquisition of supplies and services < $100,000 (generally set aside for small businesses)
Phase I consists of a pre-qualification announcement in FedBizOpps
Phase II consists of formal solicitations issued for specific projects.