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U.S. Department of State

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Date: 09/13/2013 Location: OLS Description: Language Dictionaries © garciaga

Contract translating for the Department of State

This section answers a number of frequently asked questions about expected qualifications and application procedures. If you have additional questions, please contact us. Persons desiring to offer their services should submit a complete application packet. The application instructions and form can be found on this website under the Employment section. You may submit your application packet to LS via e-mail, fax, or regular mail according to the guidance for submission found in the application instructions.

Who can become a contract translator?

The Office of Language Services will enter into basic ordering agreements (contracts) with individual translators only, not with translation teams, agencies, or companies. To be considered, you must have the necessary professional qualifications, (see pg. 2) and pass the LS translation test for each language combination you offer.

Professional Qualifications

Excellent reading comprehension in one or more source languages. In addition to knowing the language itself, an applicant must be well versed in the culture, government, society, economy, and daily life of source-language countries. Such knowledge may be acquired through a college education with studies covering a source-language country or region, lengthy residence in a source-language country, or other suitable experience.
Excellent target-language writing skills. An applicant must be able to write the target language well at an educated, native level with reasonable speed in a variety of styles. A successful college education or work experience are the best indicators of this qualification. LS generally tests applicants only into their native language. Applicants claiming an acquired target language must demonstrate lengthy residence in a target-language country or show other evidence of extensive experience writing the target language in a setting where writing on an educated native level is demanded on a frequent and regular basis.
Experience. LS cannot train contractors in the practice of translation or provide feedback on every assignment; applicants should thus have considerable recent professional experience translating written material comparable to the kind of work done by LS. Please note that bilingualism, interpreting experience, and spoken fluency in another language, though highly desirable, are not necessarily indicators of aptitude for translating written materials. Broad understanding of U.S. and foreign politics, government, history, economics, and culture, as well as current events and international affairs.

Typical translation assignments

Translations assigned to contractors cover a wide range of styles and subjects. Typical examples would include laws; treaties and international agreements on technical, scientific, military, economic, and cultural subjects; training manuals; court documents; political speeches and position papers; slide presentations; and official correspondence between government leaders. Hence, suitability of style and fidelity to nuance must accompany a high degree of factual and conceptual accuracy in the target language rendition. High quality word-processed output is usually required.
Other work assigned to contractors includes on-site support for meetings or conferences, summarizing documents, reviewing translations, and ascertaining the substantive conformity of texts written in two or more languages (comparisons).
Contractors receive and return their work by e-mail, fax, mail, courier, or in person. All work must be done by the contractor who holds the basic ordering agreement with LS. None of the work, in whole or in part, may be subcontracted.

-Sample Translation Test


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