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U.S. Department of State

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Emerging Inectious Dieseases/Pandemic Flu - Pandemic Response Matrix


(Compiled from rubrics of American School in Japan, American School of Bucharest, Taiwan American School, International School of Prague, International School of Estonia, and others)
(Options in red indicate a different option suggested by some schools, and should be considered)

Levels are defined
by the presence of
the following within
the school locality:

Communication
(All Pandemic
Information from
Crisis Team Only)




Campus Access



Educational
Delivery


Co-
Curricular
Program

Community
Gatherings/
Events/Field
Trips/Travel




Personnel



Emergency
Care


School
Provided
Transport


School

Operations/
Canteen

Level One (Low Risk)
- First pandemic flu case reported in country.
- No reported cases in local community.
- School community (employees, students, parents) requested to take temperature twice daily. If 38C or greater please stay home.

- Use of periodic email to community. Use of daily bulletin and or website to provide information. Primary sources of information: U.S. Embassy, host government, W.H.O.

- Access to campus s per normal school policy.

- Regular school program.
- Daily homework provided by teachers for any student staying at home.
- Continue expansion and integration of Virtual School program.

- All regularly scheduled activities allowed.

- Field trips allowed, as per normal school policy.

- Normal working conditions.
- All school employees returning from affected areas have their health monitored for 10 days.

- See physician is temperature is over 38C.
- Provide fly shots on campus, encourage hand-washing and healthy living.

- All bus routes run as usual.

- Normal cleaning and maintenance. - Continual disinfecting by cleaning personnel. - Review food handling procedures with staff.

Level Two (Moderate Risk) - First pandemic flu case reported in city.
- Increasing number of cases reported in country.
- School community (employees, students, parents) requested to take temperature twice daily. If 38C or greater please stay home.

- Daily updates to community on status of pandemic flu in country and impact on school program.
- Updated recommended hospital list.
- In-class instruction to ensure students understand protocol and proper hygiene.

- School open to staff, students, parents, only. ID required. - Anyone else by appointment only to minimize visitors. - School community with temp over 38C report to Health Center. - Visitors must report to Health Center to assess temperature.

- Regular school program.
- Daily homework provided by teachers for any student staying at home.
- Parent and student review and training for Virtual School program.

- All scheduled co-curricular programs allowed, except to affected areas, or visitors from affected areas.

- All events will be reviewed
(Some schools rubrics advise that events be cancelled at this risk level) .

- Normal working conditions.
- All faculty and staff report to work after assessing temperature at home.

- Health Office will determine whether individual who has recovered from flu can return t school. - If temperature over 38C, individual must to home ASAP.

- All bus routes run as usual. - Bus access may be denied for those with temp over 38C.

- All Food Service workers must wear gloves/mask. - Continual disinfecting throughout the day. Full disinfection every three days.

Level Three (Medium Risk)
- First pandemic case reported within school community.
- Increased spread of pandemic flu in city with transfer in public places.
- Take temperature twice daily. If 38C or over please stay home.

- Daily updates to faculty and community.
- Daily classroom instruction to explain situation and to emphasize proper hygiene.

- Anyone with temp over 38C report to Health Center.
- Visitors must report to Health Center to assess temperature.
- Closed campus: nobody allowed off campus during the day.
(No non-school visitors, no exceptions.)

- Daily homework provided by teacher for any student staying at home.
- All students exit campus by 3:30.
- Instruction to parents via email and web page on use of Virtual School program.

- Co-curricular programs suspended. - Large gatherings not allowed.

- All special events, field trips, travel etc. discontinued. - No large faculty or staff gatherings. - Field trips discontinued.

- All faculty and staff report to work after assessing temps at home. - Crisis response team meets to determine how best to continue school operation (voluntary departure of faculty allowed?) .

- Health Office determines if individual who has recovered from flu can return to school. - If temp over 38C, individual must go home. - Use hospitals rated highly for pandemic fly prevention and containment.

- All bus routes run as usual. - Bus access may be denied for those with temp over 38C. (Bus service discontinued at this level)

- Some form of Food Services in place for staff and students who are attending school. - Continual disinfecting throughout the day. Full disinfection every three days.

Level Four (High Risk)
- Spread of pandemic flu within the school community.
- Government directs schools to close.

- Daily updates. - Further communication using Virtual School delivery system.

- No classes held on campus.
- School facility closed to all but essential personnel for in-determinate period of time.
- School quarantine, no visitors.

- Full implementation of Virtual School or alternative delivery system with students and faculty members either in or out of country.

-Not applicable - school facility closed.

- Not applicable - school facility closed.

- Crisis Response Team reviews process of school closure and activation of Virtual School program.

- Not applicable - school facility closed. - Use hospitals rated highly for pandemic fly prevention and containment.

- Not applicable - school facility closed.

- Necessary cleaning and maintenance.




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