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CA-AEFM Adjudicator Program - Frequently Asked Questions


The Consular Affairs - Appointment Eligible Family Member (CA-AEFM) Adjudicator program provides opportunities for AEFMs who are at least 21 years of age to fill entry-level Consular Adjudicator (CA) positions at select posts. Below is a list of most Frequently Asked Questions (FAQs).

Application Process

  1. How do I apply?
  2. What documents do I need to submit with my application?
  3. What is the application deadline?
  4. What is the vacancy announcement number?
  5. The Application for Employment does not allow sufficient space to include all of my professional experience information. How do I ensure that all of my professional experience is appropriately captured in the application form?
  6. The DS-1950 (page 3) has the section “Describe your duties and accomplishments.” I have written a long paragraph that fills the allotted space. When I print the form, only half of what I typed is printed and the other half is missing. What should I do?
  7. Page one, block 24, indicates that I should “Sign In Ink,” whereas the section “Authorization to Furnish Information” at the bottom of page three does not specify if I should sign in ink or electronically. What do you prefer for page three?
  8. I was educated overseas and graduated from a foreign institution. How do I get my foreign diplomas accredited?
  9. I have earned several degrees; do you need a transcript copy for each one of them?

Board of Examinars (BEX) Exam

  1. How do I prepare for the Board of Examiners (BEX) assessment?
  2. How do I register for the CA-AEFM Adjudicator online test, administered through BEX?
  3. How long do I have to complete the online portion of the exam?
  4. How often does BEX schedule the online test and Oral Assessments?
  5. How many times can I take the online test?
  6. I passed the online test. Now what?
  7. I passed the FS Oral Assessment and/or the CA/LNA exam and am on the register. Do I also have to pass the CA-AEFM Adjudicator exam?
  8. I passed the PC530 pre-test and already took ConGen (PC530). Can CA waive the exam requirements and directly place me on the CA-AEFM Adjudicator roster as a Consular Adjudicator?
  9. Why is the CA-AEFM Adjudicator oral exam only offered in Washington? I am stationed overseas, so can’t I take it via DVC?

Application Process
(return to questions)

  1. How do I apply?
    See the vacancy announcement on FLO’s CA-AEFM Adjudicator webpage.
  2. What documents do I need to submit with my application?
    The required documents are the DS-1950 application form and transcripts or a diploma proving that you have earned at least a bachelor’s degree. You must also provide evidence that you are a U.S. Citizen (sending a copy of your passport is best), and the full name and current assignment of your direct hire spouse. Please do not submit any other documentation apart from what is listed in the vacancy announcement.
  3. What is the application deadline?
    There is no application deadline for the CA-AEFM Adjudicator program at this time.
  4. What is the vacancy announcement number?
    There is no vacancy announcement number for this program.
  5. The Application for Employment does not allow sufficient space to include all of my professional experience information. How do I ensure that all of my professional experience is appropriately captured in the application form?
    Page one, two, and three can be completed online. If your professional experience goes beyond page three, print one copy of page three of the “Application For Employment (Cont’d).” In box “Items 19, 20 continued”, hand write “Working experience to be continued, see attached page(s).” In a word document, you may add additional work experience to complete the required 10 years of experience. Make sure you indicate your complete name, social security number, date, and the position for which you are applying (CA-AEFM Adjudicator) on the top of this supplemental page. Once completed, sign page three and the additional word document(s) and scan them as a PDF to complete the application package.
  6. The DS-1950 (page 3) has the section “Describe your duties and accomplishments.” I have written a long paragraph that fills the allotted space. When I print the form, only half of what I typed is printed and the other half is missing. What should I do?
    Handwrite “See attached page” in the box where you want to provide additional information. Then attach the signed word document with the information you want to include and scan it as a PDF to complete the application package.
  7. Page one, block 24, indicates that I should “Sign In Ink,” whereas the section “Authorization to Furnish Information” at the bottom of page three does not specify if I should sign in ink or electronically. What do you prefer for page three?
    Print page one and sign in ink, as instructed. If your experience within page one, two or three can be contained within these three pages, type your signature electronically at the bottom of page three. However, if you have additional content that exceeds the allocated space on page one, two or three, print out page three, and write “See attached page.” Finally, sign page three and any subsequent attached pages and scan all documents as one complete package.
  8. I was educated overseas and graduated from a foreign institution. How do I get my foreign diplomas accredited?
    The Foreign Education Provision dictates that foreign education transcripts will not be accepted. If you have foreign education credentials (education acquired outside of the U.S.), request an evaluation of your credentials through an approved Department of Education organization that provides this service. Please visit FLO’s Credentialing of Foreign Degrees for a United States Government Application webpage for detailed information.
  9. I have earned several degrees; do you need a transcript copy for each one of them?
    The program application process requests a copy of the transcript for the highest degree earned.

Board of Examiners (BEX) Exam
(return to questions)

  1. How do I prepare for the Board of Examiners (BEX) assessment?
    Check out the BEX study guide on careers.state.gov. The first step is an online test that has four components: General Knowledge, English Language Expression, Situational Judgment, and Understanding Regulations (see the vacancy announcement for more information).
  2. How do I register for the CA-AEFM Adjudicator online test, administered through BEX?
    Once you submit your application to AEFM-CA@state.gov you will receive confirmation that you have the minimum qualifications to continue with the process. CA will ask you for the name and State Department email address of your proctor for the online test. Once you have provided the proctor information, CA will send your application and proctor information to the BEX office and the BEX scheduler will contact you directly to arrange the online test. BEX has hundreds of CA-AEFM Adjudicator applicants to schedule and it may take some time before you are contacted.
  3. How long do I have to complete the online portion of the exam?
    Once BEX contacts you and the proctor, you have one month to complete the exam. If you are in Washington, DC BEX can proctor the exam.
  4. How often does BEX schedule the online test and Oral Assessments?
    BEX schedules both of these tests multiple times a week on a rolling basis.
  5. How many times can I take the online test?
    If you fail the online test, you must wait 12 months before you can take it again.
  6. I passed the online test. Now what? BEX will send you information on how to schedule the Oral Assessment. You will have 12 months to schedule the Oral Assessment in Washington, DC from the time that you pass the online test. There is no funding available for travel to Washington, DC to take the Oral Assessment.
  7. I passed the FS Oral Assessment and/or the CA/LNA exam and am on the register. Do I also have to pass the CA-AEFM Adjudicator exam?
    No, if you are currently on the FS or CA/LNA register, you are exempt from the CA-AEFM Adjudicator exam and can be added to the register. BEX will verify that you are on the register and will provide further instructions. If you have not passed the FS Oral Assessment, but have passed the online portion of the Foreign Service Officer Test (FSOT), you will need to take the online portion of the CA-AEFM Adjudicator exam.
  8. I passed the PC530 pre-test and already took ConGen (PC530). Can CA waive the exam requirements and directly place me on the CA-AEFM Adjudicator roster as a Consular Adjudicator?
    No, the PC530 pre-test will not take the place of exams required to become certified as a CA-AEFM Adjudicator. The PC530 pre-test is required for family members who want to enroll in the PC530 training course.

    All CA-AEFM Adjudicator candidates must fill out the application for the program. If you have taken a written exam and an oral assessment with the Board of Examiners (BEX), and as a result of passing these exams you are currently on the Foreign Service Generalist register, the Civil Service LNA Overseas Adjudicator register, or the Critical Language Skills LNA Program for Non-State Employees register, you can waive the CA-AEFM Adjudicator exams. All other applicants need to successfully pass both the CA-AEFM Adjudicator written exam given in Washington by BEX or overseas via an embassy proctor and an oral exam in Washington, also proctored by BEX.
  9. Why is the CA-AEFM Adjudicator oral exam only offered in Washington? I am stationed overseas, so can’t I take it via DVC?
    The Board of Examiners has examined the possibility of conducting oral assessments remotely by DVC and concluded that, for a number of reasons, it is not feasible to do so. These reasons include the difficulty of ensuring the integrity and safety of sensitive testing materials, the likelihood that technical problems could interfere with the testing process, the difficulty of assessing key dimensions of the assessment process (e.g., composure, oral communications) when filtered through technology, and the inconsistency such an option would introduce between in-person and remote tests, as well as between types of Foreign Service entry processes.

(return to questions)

For more information, email AEFM-CA-Questions@state.gov.


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