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Video
 You are in: Under Secretary for Management > Bureau of Diplomatic Security > News from the Bureau of Diplomatic Security > Bureau of Diplomatic Security: Testimonies, Speeches, and Remarks > 2003 

Town Hall Meeting: Security and Other Issues Relevant to the Foreign Diplomatic Corps Resident in the District of Columbia

Ambassador Francis J. Taylor, Assistant Secretary of State for Diplomatic Security and Director, Office of Foreign Missions
Janet Eissenstat, Assistant Chief of Protocol at the Department of State; Ralph Basham, Director of the Secret Service; Cherl Hobbs-Newman, Secretary of the District of Columbia
Remarks to Members of the Foreign Diplomatic Corps
U.S. Department of State; Washington, DC
October 9, 2003

AMBASSADOR TAYLOR: I was commenting to colleagues here on the dais that I feel like the preacher in the pulpit on Sunday, and everybody's at the back of the church, because when you come to the front of the church you have to give more than those in the back of the church. But in this case, we are pleased to have you join us today.

I am Ambassador Francis Taylor, the Assistant Secretary of State for Diplomatic Security and also the Director of the Office of Foreign Missions.

We envisioned this meeting some months ago based upon many requests from you for information as to how the United States Government would respond to your concerns about the security of your embassies and your people, the impact of the color codes as our threat warning system goes from one color to another and how can we help you better understand what that means, what you and your people may do, how we respond to requests for additional support from a security point of view, and the way forward with regard to our relationship. Not only am I the Assistant Secretary for Diplomatic Security, I'm also the Director of the Office of Foreign Missions and therefore responsible for ensuring that you are well taken care of here in Washington.

We decided that we needed a meeting, a town hall meeting, with those American officials that are most involved in hosting you here in Washington, and that's what we've assembled today. We hope that this will be as useful to you in terms of information, and that you'll have an opportunity to ask your questions about what's happening now and what may happen in the future.

I'd like to start by introducing those who have joined us on the dais and who will be speaking to you in the course of today's session. We want to get through the speeches so that we can handle your questions and then have some refreshments.

First and to my far left is Mrs. Janet Eissenstat, the Assistant Chief of Protocol at the Department of State. Janet coordinates activities related to visits of heads of state, chiefs of government, and other dignitaries traveling to the United States on official business. She provides logistical support and assistance to the President and First Lady for their official visits abroad, and she serves as the President's representative at official functions involving the diplomatic community here in Washington.

Second is Mr. Ralph Basham, the Director of the Secret Service—the 21st director of the Secret Service—sworn in on the 27th of January 2003. He's a 28-year veteran of the Secret Service but also served with distinction as the Director of the Federal Law Enforcement Training Center which trains all federal law enforcement officials with the exception of the FBI and the Secret Service. Immediately before assuming his current position, he was the Chief of Staff for the Transportation Security Agency here in Washington.

Next to Director Basham is Ms. Cheryl Hobbs-Newman, who is the Secretary of the District of Columbia and Mayor Williams' representative here. Her chief responsibilities are protocol and international affairs. She has close interaction with the State Department and the White House on matters pertaining to the diplomatic community and courtesy visits by your heads of state as they visit here.

She is also responsible for the issuance, renewal, and revocation of notary publics for the District of Columbia, preparing executive orders, proclamations, directives, and administrative issuances to heads of departments and agencies and for maintaining the official record of the actions of the mayor and receiving legal process. That must be fun— legal process actions against the mayor. That means when the mayor gets sued, she gets the paperwork. That doesn't happen that often, I know. She's the former director of the District Department of Motor Vehicles and is the mayor's customer service czar.

Joining us later will be Deputy Mayor Margaret Kellums, the Deputy Mayor for Public Security.

I think what I will do is reserve my comments for the end, first allowing Janet to come forward to make her presentation, followed by Director Basham and Secretary Hobbs-Newman, and myself. Hopefully by that time our Deputy Mayor will be here, and we'll have a chance for your questions.
Janet?

MS. EISSENSTAT: Thank you, Mr. Ambassador, and thank you for organizing this. It's very nice to look out and see so many friends here. I think what I'd like to do today is really just touch lightly on the visits and explain what we are able to do for you in protocol.

First, as you all know, our Office of Protocol has four levels of visits. We have what we call our official or state visit. We have an official working visit, a working visit, and a private visit. In general, most visits to the United States fall in the category of a working visit or a private visit. In protocol, most of our support goes toward heads of state, heads of government, or foreign ministers traveling on official business to the United States.

However, as you know, you all have so many other visitors that come through, whether it be congressional delegations or other cabinet members traveling. The bottom line is, the more we know about your needs, and the earlier we know, the more we'll be able to help you.

What I'd like to first touch on is that your initial notification, your diplomatic notes that communicate about who is coming to the United States, should always go to three places. They should first go to protocol. They should always go to the Bureau, and they should always go to Diplomatic Security, so that we're able to get a long-range picture of who will be in the country and when.

Unlike many of your countries, we often have times when we may have four or five heads of state or heads of government in the United States or in Washington at one time. So our volume of visits is really quite high. Last year we had something like 275 official visits, most lasting between three and five days. We do a lot of traffic in our office, and we have a small staff of about 11 folks who handle that.

In addition to sending that diplomatic note, which I encourage you to do, it's also very important to send out your requests for courtesy support as soon as possible. In the back of the room as you exit is Dean Lewis. Dean has been doing courtesy support for about 13 years, and I think many of you know Dean. Dean, along with Jesse Johnson, process all of the dignitary courtesy support for the entire United States. They have additional help from the U.S./U.N. Mission in New York for special trips there.

Please make sure you pick up a copy of the courtesy support form in the back of the room as you exit. This form will do several things. First, it will notify us of who is coming and approximately when. It will also tell you who to contact if arrival is by private aircraft, so that you can arrange for over-flight clearances. It will also let us know the size of the delegation. It will tell us whether or not you'll have press traveling in the delegation, and it will tell us what the composition of the security will be, whether there would be armed security or unarmed security. Of course, there are implications for both.

We'd really like to encourage you to get that out as soon as possible, even if you have to revise it later, because it's far better for us to begin to notify the various airports of your plans earlier rather than later.

I also wanted to make sure you were aware of how things are sometimes done. JFK Airport, for example, is very different from the way things are done in Los Angeles or the way things are done in Denver. It is very important for us to be able to communicate with you about the subtle differences and rules at different airports.

JFK by definition is much more restrictive than an arrival at San Francisco, for example. The key is communicating with us early and communicating with us often. Please don't hesitate to call protocol right away. I'd say your first point of contact is always courtesy support to begin to get that moving as quickly as possible.

I'll be here throughout the day and will remain afterward. If you have any questions, please don't hesitate to contact me. I'd like to give you my phone number. It is (202) 647-4169. If you ever need any assistance or if you're encountering anything that's not quite working for you in association with a visit, please let us know, and we'll do everything in our power to work it out. Thank you very much.
Ambassador?

AMBASSADOR TAYLOR: Thank you very much, Janet. Next invite Secretary Hobbs-Newman to speak on behalf of Mayor Williams.

MS. HOBBS-NEWMAN: Good afternoon. On behalf of Mayor Williams and the citizens of the District of Columbia, I'd like to welcome you to the District of Columbia. I'm sure that many of you have probably been here for quite a while. It is unfortunate if we have not been able to formally welcome you.

I wanted to spend a few minutes talking to you about some of the things that are done through my office and to highlight some of those that are most important to you. I would like to apologize that Mr. Peter LaPorte is unable to be here. He is our director of Emergency Management. Unfortunately, at this moment he is working on an emergency. I'm sure you all have seen the situation that we had at Ballou High School with the mercury. That has become a little more challenging than we had hoped, and so he is dealing with that at this point. I will try to give you some highlights of what the D.C. Emergency Management Agency does. We also are hoping that the Deputy Mayor will be here if she's not accompanying the mayor at this point in time.

My office, the Office of the Secretary of the District of Columbia, is very much in tune with the Secretary of State's office and the other states within the United States. We are responsible for international and diplomatic relations, international protocol, and we deal with the embassies here in the District of Columbia.

We have over 178 embassies in the District, so that keeps us very busy working with courtesy visits that your delegates and dignitaries pay on the mayor. We try to address each and every ambassador as they are credentialed.

We also work on various programs with the diplomatic community. One has to do with our school system—getting you involved and part of the District of Columbia.

For whatever period of time you are here, not only are you here working with the State Department, but you become temporary residents of the District. As such, it is our hope that you will get involved both in your neighborhood and in the District itself.

Some of you have children. The members of your embassy have children, and those children will be attending our schools. We're hoping that you'll get involved in the school system and that you'll get involved in the various programs and services we have in the District that are also essential to you.

My office in particular is responsible for ensuring that we are the liaison to the diplomatic community. As such, I will give you my phone number as well. It is (202) 727-6306. That is my office. What I extend to all of you is an opportunity to either come and visit with me, to have your ambassadors or your heads of state visit with the mayor, and to call us if you have any questions or any concerns that are related to the District of Columbia. We will connect you with the right services, resolve issues—as we've done in the past with many of your embassies, help you through the bureaucratic tape, partner with you on events and activities, and try to give you general assistance in anything you would like to know about the District.

By all means, when you have delegates and dignitaries coming from your countries, we encourage you to let us know. We can help you plan an agenda that will give them a very good view of our city as well as, hopefully, provide an opportunity to meet and talk with the mayor.

From the emergency management perspective, we have an emergency management agency here in the District of Columbia that is one of the best in the country. Following 9/11, it was very important for us to ensure that our emergency management plan, as was the case in all the cities and states around the country, was at its very best. Naturally, we have an even more difficult mission because we have the federal government here as well. That puts us at a greater risk than many other cities around the country.

We embarked on a very ambitious plan in the emergency management area that took us through drills, meetings, cooperatives with the State Department and various other law enforcement agencies. We created regional partnerships and, in essence, created one of the best, if not the best, emergency response service plans in the country.

I believe you all will receive an information packet before you leave which contains our emergency preparedness plan. It is a guide we have given to all our residents and to any one interested. We put it into the newspaper as an insert so that everyone had an opportunity to see it. The guide explains what the codes mean, how to be prepared, what you need to do, the responses you should expect, and tries to answer questions people may have.

It relates not only to a disaster from a terrorist perspective but also to natural disasters. For example, when we had the hurricane a couple of weeks ago, we put our emergency management plan into action. That plan, which includes creating our communications office—a massive office located at the Reeves Center on U Street here in DC—allowing us to communicate globally and by satellite. If we have interruptions in telecommunications, we are still able to communicate.

Our coordination with the Secret Service, and with various entities of the federal and local governments, has enabled us to create a network of emergency response that is unparalleled anywhere in the country.

I assure you in Washington, DC, you can feel safe and secure. We have put in place the mechanisms that we need make sure you all are safe.

In addition, many of you may have concerns individually about your property, about your embassies, and about your own personal security. The emergency management agency also is there to respond to those concerns, as is the Metropolitan Police Department. Those issues can be channeled through my office.

For example, many of you have requested permission to increase the amount of physical security you have, not manned security but gates and partitions around your embassies. Those are issues that my office can work through, because there are permits required.

Emergency management can give you help you with assessments about what you need to do as far as increasing your security from the city's perspective. I know that the State Department offers the same service.

Most importantly, if you have an emergency in most situations you would dial 911. If you have a police matter but it's a nonemergency, you can dial 311; 311 is for nonemergency situations.

In addition, 911 will get you fire and EMS. We have just unveiled a new wireless communication system in the District to improve our response and dispatch times for both fire and police.

Those are some of the things we are doing. I will be here for a little while after we're done with the presentations. Again, that number that I've given you is a number you should consider a resource for your office, not only for security matters, but quite frankly for anything international and diplomatic you have concerns, questions, or issues you would like to raise. Please feel free to contact my office, and we'll be more than happy to assist you.

Thank you very much.

AMBASSADOR TAYLOR: Director Basham?

MR. BASHAM: Thank you very much. I'd like to thank Ambassador Taylor for hosting this meeting today. I think Janet made a comment earlier about one of the key elements in any service organization being communication. I think this forum will certainly provide us an opportunity to communicate with you and to hopefully answer some of your questions with respect to some of these issues. So, Ambassador Taylor, I thank you for hosting this meeting.

I would like to very briefly introduce some of my colleagues with me today. First, I'd like to introduce Mark Sullivan who is our Assistant Director for Protective Operations. Next to him is Gene Sistack who is the Deputy Chief of our Foreign Missions Division, which I'm sure most of you are very familiar with. We also have Curtis Eldridge who is the Assistant Chief in the Uniform Division.

I'd also like to introduce Don Coyer, the special agent in charge of our Dignitary Protective Division, and Barbara Riggs who is the Chief of Staff for the Secret Service.

I would like to give you a brief history of the Service and its role in providing security for our nation's leaders and some of our nation's icons.

To understand the Secret Service and its methodology, perhaps a little history lesson may be in order. The Service had its origins following the Civil War. At that time, approximately one-third to one-half of all the currency in circulation in the United States was believed to be counterfeit.

The Secretary of the Treasury at the time, Hugh McCullough, went to President Abraham Lincoln and explained that this situation was putting the United States on the brink of economic collapse. He requested the president authorize the establishment of a new law enforcement component within the Department of Treasury. That day, President Lincoln authorized the creation of the United States Secret Service, which was put in the Department of Treasury.

Ironically, that was on April 14, 1865. That evening, of course, the president went to Ford's Theater and was assassinated. Today, we're much better known for our protection of the president than we are for the suppression of counterfeiting.

When the Secret Service was created, its purpose was to suppress counterfeiting rather than allowing counterfeit currency to be passed on to the public in order to reestablish the credibility of American currency.

The methodology of the Secret Service was really established at that time—a methodology and a philosophy of prevention and protection versus the traditional approach in law enforcement—investigation.

Whether it applies to our investigative mission or our protective mission, our approach to dealing with our responsibilities really is based on the two pillars of prevention and protection. Everything that we do in our business today is intended to accomplish that.

One of cornerstones of that approach is to identify the threat. We then take a look at the threat and determine what the vulnerability of that threat is to our respective mission, whether it be investigation or protection. The third leg of that stool is to develop countermeasures to deal with that vulnerability. Whether it is in the protection of the president or in the protection of our financial infrastructure in this country, that is our approach.

We also recognized early on that the way to accomplish our mission, because we are a very small agency, is to develop partnerships. We develop partnerships in the law enforcement community, in the academic community, in the private sector, and in federal, state, and local governments.

We are constantly calling upon others to support us in our mission responsibilities. Since approximately the early 1970s, when the Secret Service was called upon to protect foreign heads of state as well as embassies and the missions here in Washington, DC, we fell back upon our old philosophy of partnering.

We turned to the Department of State, who had for many years been involved in this particular responsibility. We worked with them throughout the past 30 years developing strategies and methodologies to provide you with the services that the United States has a responsibility for and a commitment to follow through on.

Whether it is protecting your mission or protecting the president or prime ministers of your country, the Secret Service is committed to this idea of prevention. That is why you see us taking a great deal of time in the preparation of these visits to the United States. I can tell you Ambassador Taylor's approach is the same. To take a look at the threat, assess the vulnerability, and then come up with mitigating countermeasures to that vulnerability. Sometimes that's in the way of people, sometimes that's in the way of technology. But that is the basic philosophy. That's the basic methodology that we use to accomplish our mission.

Since September 11, we've all seen that we have to look at that responsibility in a different light. The challenge today is somewhat different than what we were faced with prior to 9/11. It's a different enemy that we are dealing with. Therefore, we are now looking at the way we go about our mission responsibilities.

We recognize that we can't necessarily continue to provide the types of services that we have provided in the past. We are looking at how are we vulnerable and how can we put in place countermeasures to face those vulnerabilities.

So working with Ambassador Taylor and our other partners, whether it be the Metropolitan Police or the Park Police, we recognize that we have to do this together. We are working very hard to come up with solutions and to come up with methodologies that will do that.

Call the foreign missions branch of the United States Secret Service, because we are committed to assisting you. We know that a timely response is the key in resolving many of these issues. I would encourage you to let us know. One of the ways we are trying to deal with this new threat is to make a determination as to how these adversaries are approaching us. What are they doing to measure our readiness to deal with this new threat?

You may not see a marked cruiser in your neighborhood. That does not, however, mean that we're not there. We are trying to determine if they are watching us to develop opportunities to somehow attack you or to attack us. It is a different approach than we have used in the past.

I want to assure you that we are here to support you. We are here to provide protection to your embassies. We are here to provide protection to your people. I know that whether it is the Department of State or the District of Columbia, our sole purpose in this meeting today is to find out how we can do a better job for you.

I thank you very much for the opportunity to be here today. Ambassador Taylor, again I thank you for putting this together, because I think it can be extremely helpful to us all.

AMBASSADOR TAYLOR: I would like to echo the comments of my colleagues on the dais. Some of you may know that on 9/11, I was privileged to serve the Secretary and the President as the Ambassador at Large for Counterterrorism. We were quite busy after 9/11 seeking to build the international coalition against terror, in which most of are proud members, to take on the scourge of terrorism.

But like that job on that day transformed my position, 9/11 transformed forever, or at least forever in my life, the landscape of security in our country. The balancing act that our government is engaged in is protecting the democratic freedoms that have been a beacon to the world through the United States Constitution and our Bill of Rights, and the absolute obligation of government to protect its people from those that would threaten them with violence.

As our guests here in Washington, that level of protection and commitment to you and your people is the same. It doesn't change. You are our guests. We are as committed to you and your protection as we are to the protection of our own citizens. You fall within the protective umbrella we provide to all citizens of the District of Columbia and to the United States of America.

It is quite confusing, I know, as it is for our people. One of the six principles I talked about as the Ambassador for Counterterrorism was very simple, and I used this every place I went: communicate, communicate, communicate, coordinate, coordinate, coordinate. Those six principles will help us get through the threat array we face both here in Washington and across our nation and, indeed, across the world.

The folks that are here today are the people who are responsible for working with you to communicate the threat, our approach, and the issues you need to accomplish based on that threat.

I'd like to introduce two people who, on a day-to-day basis, work that issue for me. First is Lynwood Dent. Lynn is the Deputy Assistant Secretary of State for the Office of Foreign Missions. He manages the Office of Foreign Missions and its interaction with all embassies and posts accredited here in Washington.

Second is Mr. Johnny Guy. Johnny is the head of our Protective Liaison Division and, as such, is my right-hand man when it comes to working with our colleagues in the Secret Service on very specific protective issues involving your embassies and your people in Washington.

We are working to improve how we provide information to you, just as we have with our country, so that you understand how we assess the threat. In our country, that is a new five-level, color-coded threat advisory system. I'm not going to stand here and tell you that the press and others haven't pilloried the administration over the five-color codes. But it's our way of communicating a changed situation. You need to understand so you can react to it.

We're now at Code Yellow, which means an elevated threat of a terrorist attack. Each level has certain security precautions that change when the level is changed. That information will be available to you and to anyone in your embassy on the
OFM web site. Secretary Dent is working to improve the information available to you.

Whenever there is an alert change, we will put a broadcast on our web site that tells you what it means and what precautions you should take so you can get information to your folks.

The other area of support most frequently requested is for additional protection at your embassies. As Director Basham mentioned, just because we don't have a uniformed officer or a patrol car or a jersey barrier in front of your embassy does not mean that we aren't concerned about the security of your people and your property. It may mean that in assessing the threat—the specific threat to your embassy or to a particular event—the security provided may not be as visible as you want. Be assured it is adequate to take care of the threat as we assess it.

We do this individually, based upon requests we get from you. I know that probably one of the questions you'll want to ask Director Basham in the question-and-answer session is how we do that. Because you need to understand where your requests go, what do we do with them, and how we respond.

The point being, we will respond to the threat, regardless of the seriousness of it. We will respond to it in a way that will neutralize and defend whatever entity we're protecting from that particular threat. But there isn't a one-size-fits-all approach. It's based upon the individual circumstances and the resources that are available from all of the departments and entities in the area which share and coordinate the protection of facilities and people within Washington, DC.

I had a long script that I was supposed to read, but I think I've talked enough. We've had discussions from my distinguished colleagues on the dais. We want to hear from you. We want to hear the questions you have about the current circumstance we find ourselves in, the information you would like to have on the threat, and services you think would be beneficial in helping us fulfill our primary responsibility—one that we take very seriously—to assure every diplomatic establishment we host is safe and secure to perform your diplomatic mission.

I will stop there and open the floor for questions or comments. Yes sir?

QUESTION: In the era of cyber technology, many of the threats can come from information technology. In the case of my embassy and probably some others, our information technology service is based on parts suppliers. Have you been thinking about something in information technology to be offered to embassies?

AMBASSADOR TAYLOR: We haven't specifically thought about that issue, but it's an excellent point, and part of how we have organized Homeland Security. Perhaps Director Basham would like to comment further on this. One of our concerns in protecting our nation is protecting the infrastructure.

We saw in New York what can happen when there’s an overload of an electrical grid and the cascading effect. Those are major concerns within Homeland Security. I will take that as an issue to add to the array of information we have available to our embassies in terms of approaches that can be used to protect systems, particularly systems dependent on third-party commercial customers.

Director Basham?

MR. BASHAM: Actually, that's a very good question. As you know, the Secret Service was incorporated into the new Department of Homeland Security. The Department’s mission is not unlike that of the Secret Service in that the Department of Homeland Security wants to prevent catastrophic events in the future. They don't want to investigate them; they want to prevent them.

As part of the Department of Homeland Security, the Information Analysis and Infrastructure Protection Unit is responsible for issues that involve technology, information technology, and science and technology.

One of our problems is vulnerability to intrusion into our information infrastructure. We are working very closely with industry, the private sector, and with academia. In fact, the Secret Service is working in partnership with Carnegie Mellon of Pittsburgh to assess the vulnerabilities within those systems—how we can identify and anticipate those vulnerabilities and then build safeguards to deal with them.

We don't want to be in a situation where we're dealing after the fact. We want to be on the front end. We want to be proactive. We want to be preventive. So the Department of Homeland Security is very, very conscious of that vulnerability, that threat, and we are working very hard with all of our partners to come up with ways to protect against that sort of intrusion.

AMBASSADOR TAYLOR: Yes sir?

QUESTION: Thank you, Ambassador Taylor. I'm from the Embassy of St. Lucia. I have observed during my year here that the level of access to embassies is very open. People can virtually just walk into embassies. Does the State Department have any requirements in terms of level of access to embassies, or is the onus on embassies to determine the level of access?
Thank you, Ambassador.

AMBASSADOR TAYLOR: We have standards, and anyone who has been to any of our embassies overseas understands you can't walk right into an American embassy anywhere in the world any longer. We believe that is an appropriate standard of security given the threat to our embassies around the world.

Certainly it is your government and your embassy which makes the determination as to the level of security and access controls you will have. For my own part, given the threat that we face around the world, free public access to government or public facilities is probably not the best way to approach security.

Senator Judd's wife came home yesterday and found two intruders in her home who robbed her. Those are realities across our country and across the world. I think prevention dictates stronger access control, but that is a decision that's not dictated by us but is a decision of the embassy here.

Is there another question? Yes sir?

QUESTION: Thank you, Mr. Ambassador. I'm from The Netherlands. I had a practical question regarding all the diplomatic missions. We've got a couple of consuls general in the United States. If it’s a security issue that involves them, should they directly contact one of your field offices, or would you rather have that dealt with through the embassy in Washington and with you directly?

AMBASSADOR TAYLOR: Either way. We have offices of the Office of Foreign Missions in major cities around the country. We also have diplomatic security organizations in major cities around the country. The Secret Service is represented in major cities around the country. They should talk to whomever they feel most comfortable in getting that liaison point across so we can address the issue, If not in the field, then certainly through Washington.

MR. BASHAM: I would agree. As you can imagine, we are somewhat limited in understanding what your issues may be. Once that issue is communicated, we can determine the best way of dealing with it. It could very well be notifying the local police department. It could be that the Secret Service or the Department of State get involved.
One of the unfortunate things about this country, its strength and its Achilles heel, is our open society and free access, as the ambassador said. Our citizens have that expectation.

So many times we don't know what your threat may be. We need to have better communication in order to determine the threat. We have field offices in the major cities in the country. We are very interested in communicating with you so that we can have a better understanding of what your issues may be. I would very much encourage you to make that contact, to be in communication. Today we're dealing in global security issues. It's not local. It's not even national. It is global. The more information we have about what threat is, the better we are going to be able to build ways in our system to protect you, protect you as a guest or our own citizens.

Communication and coordination are the two elements, the two key elements, to success in this preventive approach.

QUESTION: I have a question that I think has been raised before, but I don't think it has been addressed properly. You talked about the threat level. We have a lot of guests that are not heads of state nor are they foreign ministers. But I don't think the threat assessment covers them very well. It always comes that there isn't any threat to them, but you never know. Plus they require some type of accommodation as far as providing security, as far as helping with their movement. I think I can speak for a lot of us. We need help in this area. You have to provide an alternative. Thank you.

MR. BASHAM: First I would say if you're talking about the District of Columbia, it's a shared responsibility. I know that the District of Columbia is very committed and very concerned about the safety of all visitors to Washington, DC.

On those occasions where there is someone you have an interest in making sure we are aware of, we would ask you to let us know. If it's a visitor with a particularly high threat profile, we need to know. We need to communicate it to the District of Columbia, to the Department of State and, where it involves us, certainly to the Secret Service.
Again, we don't always know who that person may be, or the threat profile on that person, without your input. Have you seen occasions where you have, in fact, requested additional attention to someone that you haven't gotten? Is that part of the problem?

ANSWER: Yes.

MR. BASHAM: Then that's something we need to work on. It’s a collective responsibility, and hopefully we can approach it with a collective effort. There are certainly limited resources, but where we can apply those resources appropriately, we want to work together to make sure you are provided the appropriate level of safety and security as you visit this city or this country.

MS. EISSENSTAT: I just wanted to comment on it briefly. Just so you understand, the Secret Service is mandated by federal law to protect chiefs of state and heads of government. Diplomatic Security is mandated to protect anyone else of a dignitary status based upon a threat assessment. One of the first things you communicate to us is a request for either Secret Service protection or Diplomatic Security protection.
One of the challenges we have is that the District of Columbia, with all of its millions of visitors, does a great deal to ensure everyone's safety, but we don't have anything that I would call a courtesy detail. We really don't have a provision that allows for something like expedited traffic movements. It’s really a yes or no question. Is there a credible threat, or is there not? We need your help in communicating the information needed to assess whether or not it’s a credible threat. If there is no credible threat, then they become a distinguished visitor, and we want to do everything in our power to make sure that they receive all the hospitality possible.

One way to do that is to make sure we are aware of the movements and that we can work with issues. For example, we can get your delegation to Capitol Hill in a dignified manner even if they don't have a police escort, but we need to know so that we can begin to work with the proper authorities at the Capitol about what kind of vehicle will be coming and what can they expect.

We also need your help, of course, to communicate to your dignitaries that magnetometers and screenings are the norm in this country now. Despite how high ranking they might be, this is not intended to be a slight to them. It's a reality of what we're dealing with.

We are here to help you. If there's anything you're concerned about a particular meeting or a particular movement, please let us know, and we'll do what we can to make sure that everyone is informed. We'll try to make it work for you.

Generally, we don't have a provision for what I would call a courtesy detail. It's a frustration for all of us, but it's a reality of living in such a busy city. We would have motorcades crossing traffic all day long, every day. It's very similar in New York, as you know, where the standard is extraordinarily high in order to get traffic control.

AMBASSADOR TAYLOR: I know the circumstances. I've probably been on the wrong side of several of those decisions for many of you as you tried to communicate back to your capital that Diplomatic Security ain't playing.

We take, first and foremost, the safety and security of your people as our top priority, but it is a resource issue. What helps me most in making a decision is credible threat information, not ‘he's going to be upset if he doesn't have this because he gets it at home.’ It's credible threat information.

I will assure you that if there is a credible threat requiring protection, you will get it. But that's where we ask you to communicate openly and honestly with our protective liaison people, with the Secret Service, the District government, and Protocol.

Resources are extremely limited, as you can imagine. I have 1,400 agents around the world. I don't know how many you've got, Ralph, but 30-person details can eat up 1,400 agents pretty damn quickly. I've got 265 embassies to protect along with doing dignitary protection here. I'm not crying I don't have resources; it's just a prioritization issue for us.

What drives our decision is threat. If there is a credible threat, we will be there. I guarantee you that. If you ever get to the point where you don't feel you're getting it, you call me, and I will take your call, and we will examine it. Fair enough? Did you have a follow-on?

QUESTION: It's a different question, but it has to do with the District of Columbia authority and the Office of Foreign Missions. We have been trying to do something specific with our embassy or the ambassador’s residence. We've contacted the State Department. They forwarded us to the District officials. The District officials send us back to the State Department, and what we want to do is not done. Maybe it has to do with the way we communicate, but it's a problem. I don't know if other people have it.

MS. HOBBS-NEWMAN: Let me just say that I'm familiar with some of the issues you have, and this is one of the things I was talking about before. You tend to have requests that you make on the government to do things around your embassy, whether it's the residence or the embassy.

The only thing I can say to you is: if you're having a problem with a District agency or with some entity or official within the District government, call the number I gave you. That is my office number. We will go over with you again what the issue is and map out for you how we can get to a resolution. It may not always be the answer that you want to hear, but at least you'll get an answer. You'll know it's been addressed and it's been taken care of.

I would encourage you to do that. But in the meantime, also know that, between the District government and the Office of Foreign Missions, we are working on a relationship that will prevent the back-and-forth and allow us to let you get you the type of information and assistance that you need in one place.

I know that they have frustrations as well with getting assistance from the District. One of the things my office is focusing on is to try to cut through all that red tape.

AMBASSADOR TAYLOR: Let me assure you that our great democracy works very well to the grassroots level in neighborhoods where you live or where you work. Washington is an extremely complicated city. If anyone in this government thinks they control the citizens of Washington, DC, in the decisions they make on places that they live or will allow people to live, it's tough.

We are committed to answering your questions and to not give you the ping-pong back and forth between Washington and the State Department; to tell you exactly what the issues are and how we can or can't help.
Yes sir?

QUESTION: Thank you. I have a concern you maybe can help me with. I'm from the Embassy of Chile. Our embassy is located on Massachusetts Avenue, as are most embassies, between 16th and 17th Street.

Our embassy has a big hallway, so it's great for cars to make u-turns. Every day we have about 30 cars, trucks, and sometimes buses, making u-turns through our embassy. On the other hand, we have a lot of cars from citizens parking on our premises.

Sometimes we call the police and the cars are removed, but we can't do that every time. So some time ago, we requested the possibility of putting up a chain to avoid people making the u-turns. We were told that that part does not belong to the embassy. The embassy begins from the door in, and the rest belongs to the District of Columbia. So we have to have a special permission or that permission would not be granted.

I would like to know now, with all these security measures and embassy securities, how can we manage that? Maybe putting a sign there that people are not allowed to make u-turns. Are we supposed to do that, or is DC to put up that sign? That's my concern.

AMBASSADOR TAYLOR: Thank you.

MS. HOBBS-NEWMAN: There are a couple of things. First, the issue that you're speaking of has to do with public domain. The reason you were told that putting that chain there, I don't know exactly what your residence looks like, is that a certain portion of your property would be the domain of the city. It's considered public space.

Anything that happens within that public space, any requests that you make, do have to go through a committee (and I happen to sit on that committee) that reviews all requests for changes to public space. When those changes are submitted, as many embassies have done, we will review it. We'll look at it from a public safety perspective. We will look at it from the perspective of the neighbors in the area, the reason you're doing it, and then we'll make a decision as to whether or not you can do that.

There is a process you can follow. If you want to get information about that process, you can contact my office, and we can tell you what that process is. That's going before this board and presenting your case.

That's the first thing. It's not that it cannot be done. It does have to be reviewed, and we'll make a final determination to say yes or no.

In the meantime, here is what do we do about people making u-turns and such. It is possible that, based on where you're located, the Department of Transportation can make an assessment as to whether or not a sign can be put up to prohibit turns, whether it's a "no turn" sign or a "no u-turn" sign.

Once that's done, the only caveat is that people will do it anyway. Then it becomes an enforcement issue. It's easier for the police to enforce it when there are violations of a regulation; more so than when you're saying you just don't like the fact that people are making u-turns in your driveway.

Again, that is something that we can walk you through with our Department of Transportation; they can do an assessment as to whether there is something that they can do about it.

AMBASSADOR TAYLOR: Either that or go to Home Depot and get a "no u-turn" sign.

QUESTION: Can I do that?

MS. HOBBS-NEWMAN: As long as you don't put that sign in concrete on that public space.

QUESTION:
I'm supposed to hang it?

QUESTION:
Thank you.

AMBASSADOR TAYLOR:
Yes sir?

QUESTION: I'm wondering if you can clarify one question. In view of increased security at airports—of course we know that nobody is exempted from the increased security procedures and that courtesies are extended to people from a certain level up—but it does happen sometimes to diplomats going through security that they encounter some difficulties.

Most likely, they are difficulties arising out of security officers that are probably not well trained or who overstep their authority, or they do something that frankly offends. Of course, we are guests in the United States; we do know the limits of our advantages and the privileges. If something like that happens to us, is there someone that we can go to? Who do we complain to? How do we do it?

AMBASSADOR TAYLOR: Go ahead.

MS. EISSENSTAT: The answer to that is really twofold. If you encounter difficulties coming in and you have customs issues or immigration issues, then you would contact the Office of Protocol. If you have issues outbound with the Transportation Safety Administration, then you would contact the Office of Foreign Missions.

When you are notifying us you have dignitaries coming in, that's the appropriate time for you to also think about when those dignitaries are leaving the country and transiting the country. You can communicate to them what they can expect at the airport and make sure they fully understand that they are going to be subject to screening.

Even if you file a request for expedited airport screening courtesies, it still is only an exemption from secondary screenings. Any dignitary coming into the country is subject to primary screening just like any other passenger. They will walk through the magnetometer, and if the magnetometer were to alarm, they would be subject to figuring out why the alarm went off.

The message back home any time you have somebody coming into the country is that airport screenings are the reality, and they are what they should expect outbound. For incoming, it's very important that we know your dignitaries are arriving, when they're arriving, and who will be in the party. We'll do everything we can to make sure they get expedited courtesies to the best possible ability of the airport.

For incoming problems, please let Protocol know. For outgoing problems or transiting problems, please let the Office of Foreign Missions know. I would say for visits overall, make sure Protocol will help you. When they look at your itinerary, they'll be able to tell you some of the things that you can expect.
I hope that helps.

AMBASSADOR TAYLOR: Let me follow on to that, and I'll just give you a story. I was in Maine over the weekend, had a wonderful two days away from Washington. Small size airport. It was a 16-passenger flight, so real small. TSA put me through 15 minutes of taking my shoes off, unbuckling my buckles, checking all the watches. Necessary. People trained, very courteous. But it was the most thorough screening I'd ever been through, and I've been through many airports around the world.

The point I make is everyone—everyone—is subject to screening. But everyone has a right to be treated with dignity. There's no exception to that rule. The challenge becomes in how you respond to those circumstances where you're not being treated with dignity. It can range from “don't you know who I am” and “how dare you treat me like that” to “I'll comply with your rules. I think this is inappropriate, and I'm reporting this to the appropriate authorities.”

I encourage all of you that if—and it doesn't matter if it's a foreign diplomat or an American citizen—if you're mistreated, if the officer misbehaves, I can assure you Secretary Ridge wants to know that. It is not our intention to harass. It is our intention to professionally and proficiently get through the security protocols so that you and your party will have a safe flight.

I know Jim Loy at Transportation Security will want to know if any screener acts in an inappropriate way. So I would encourage you to report that to their authorities. But having been in the law enforcement business all of my life, I can assure you the worst possible way to respond to that is with belligerence at the point of attack. That will get you absolutely nowhere. When you can respond in a thoughtful way after the fact and have that person disciplined, in my view, is the best way to handle that situation.

As you know, we have the full range of responses, not just from diplomats but from American citizens. From my perspective, that’s the advice I would give.

QUESTION: Where can you report that?

AMBASSADOR TAYLOR: I would report it immediately at the airport to the supervisor. If you don't get satisfaction, I've received letters that I've forwarded to TSA from our visitors. I take this very seriously. This is a serious business that we're engaged in. We're trying to protect passengers who are flying on airplanes, but nobody has the right to be discourteous to anyone. We will take that up with the appropriate authorities, and I can assure you that the people involved will be appropriately disciplined, because that's not the expectation.

MS. EISSENSTAT: Ambassador, I'd just like to add two items. First, you get the name of the individual, the time, with what branch of the service they are affiliated, whether it is Customs and Border Protection or if it's Transportation Safety Administration.

The ambassador is absolutely right. If you are involved in an incident first hand, ask to see the airport screening manager if it's a TSA issue. I also wanted to point out one other thing that can be very helpful to you as you have dignitary visits. Please do not hesitate or forget to contact the special passenger service representative of the airline. They can be so helpful to you. Make sure that they know you have a dignitary traveling, and give them all the parameters.

Often they have special relationships, and they're able to do things that, frankly, the U.S. Government isn't able to do. I mean, they have some real clout on that. Also make sure you understand the implications of a private charter aircraft. There are lots of different rules that apply, and we're happy to try to walk you through all of them, whether it's incoming Customs and Border Protection, or outgoing with Transportation Safety Administration, or transiting the country.

MR. BASHAM: The Transportation Security Administration also has a liaison division. If you have a dignitary transiting an airport, they can be very helpful in notifying the people Janet was referring to.

I would encourage you to establish some sort of a relationship with TSA and TSA's Office of Liaison to deal with the dignitaries that may be transiting, because they can help you. They can't circumvent the screening process, but they can make sure that it's appropriately dealt with for that dignitary.

I would encourage you to call and let them know. They can let the federal security director or, as Janet said, the screening manager know, giving them a heads up that they are having someone transit. Many of these incidents can be avoided with proper notification and communication. They shouldn't treat anyone discourteously, but I think in a case where it is a diplomat, we need to take special steps to make sure it doesn't happen.

I would encourage you to get in touch with the Transportation Security Administration and go on their web site which can direct you to that division as well.

AMBASSADOR TAYLOR: We have time for one more question.

QUESTION: Thank you. It's actually two questions, one related to what was raised earlier by Miss Janet about the dignitaries. There was a meeting last March, I think organized by Protocol, and we raised that same concern, but I thought it's important also to raise it today again.

The question of other ministers than minister of foreign affairs or dignitaries other than head of state or head of government. I think this is a serious question for a large number of our embassies here because, in our countries, we cannot just fight for a minister who is simply not a minister of foreign affairs, for example, or a deputy prime minister that is subject to screening procedure.

I understand the point mentioned by Miss Janet and by you, Ambassador, about the fact that U.S. citizens are subject to that, and I fully appreciate that. But we see the practice in our country is different. I mean, in our country, at least in my country, the citizens are subject or even dignitaries from the country or diplomats from the country when they are at home, they are subject to this inspection or whatever procedures are there, but the foreign dignitaries are not subject to it.

I would just request once more and urge, as I did last March, the reconsideration of these procedures because it puts us in a very embarrassing situation with our visitors when they come here, and I think it sometimes creates some sensitivity on their part at the very beginning of their trip which is not necessary.

The other point I would like to refer to is related to threat assessment, not for the dignitaries' visits, but actually threat assessment for the embassies and residences here. Because sometimes our embassy could receive an alert from back home saying that there is a threat, you have to increase or to intensify your security arrangements. Of course we contact you. I mean, we contact the State Department, we contact the various security organs here.

The problem, of course, is that sometimes or in a number of cases, the request we put forward is not met. We don't know if it's a matter of resources or if it's a matter that there isn't a similar threat assessment on the American side, but this also is a matter of concern for us.

Thank you very much.

MS. EISSENSTAT: I'm trying to think about how to answer, because I truly share your frustration with the fact that we aren't able to extend courtesies as far down into the cabinet as we would like to be able to, and that we have the challenge of the resource allocation.

I understand the challenges you have in making your home office understand the situation. I'm thinking—this is kind of a silly aside—but I'm thinking about a particular minister who travels here a lot and wears a lot of medal when he travels. Despite our best attempts to explain that they're going to walk through a magnetometer, that particular minister does not want to take any of the medal off. And so each time the magnetometer sounds, and there is a problem.

I have to wonder if we be better off sending a diplomatic note that explains this time in the post-9/11 United States; that we are in an environment where we have very little flexibility with security issues.

I think the key, as we go forward, is to establish lines of communication and coordination that are going to help us build an infrastructure where we can respond and be able to offer more courtesies.

I think the message to the home office probably should be that we're in a time, in a post-9/11 world, where we simply can't accommodate as deep down as we would like to. If it's a case where you need us to tell your ambassadors that, or provide you with documentation you can send back home when the answer is no and you know you are going to experience challenges with your home office, please let us know. We are here to help. We are equally frustrated, because we would like to be able to have the airports open with something as simple as a diplomatic passport. But the realities are, we can't sustain that. We can't ensure the safeties on something like that. Due to the volume of visits, it's not practical for us. I wish that we could do more. We always want to do more. If you ever encounter something that’s not workable, let us know and we'll find ways to make it work.

We have some options at airports that can, at least, make it feel better and can, at least, create better scenarios for your visiting dignitaries. We want to work through those situations with you.

But I do, truly, hear you, and I'm well aware of the challenges that you all are facing on visits.

AMBASSADOR TAYLOR: I want to follow on with that and tell you that the circumstance today is not as it was a year and a half ago. This is an evolving process as we look for better ways, more efficient ways to ensure security while minimizing disruption to our citizens and our visitors to this country.

There are many people who have decided not to come to America because they are concerned about the screening. We realize that. It's a balancing act, and this isn't going to change overnight. Transportation Security is the ultimate agency responsible for securing our air traffic, not the State Department.

Having gone through what happened on 9/11, there are people who are very, very concerned about anyone getting a break who goes on airplanes; but I think it will continue to evolve.

With regard to your second point, I recognize that your governments will provide you security information, threat information, just as we provide to our posts around the world. I would encourage you, when you get those kinds of requests from your government, to talk to the Secret Service, to OFM, to Protective Liaison.

I would also expect that, when you make a request, you get an answer and not inaction. You deserve an answer to your request. Maybe that answer is we've assessed the threat, and we don't believe it's credible enough to put in additional resources. At least you have the answer, and it's not inaction.

So we will continue to work with our folks to make sure you do get an answer. If you don't get an answer, I want to know about it. Director Basham wants to know about it. Secretary Hobbs-Newman wants to know about it, and Deputy Protocol Chief Eissenstat wants to know about it.

We are in the business of answering the mail, not avoiding it. It may not be the answer you want, but you do deserve an answer. I can assure you we will work to make sure you get an answer that may not be, again, what you're looking for, but is the correct answer from our government.

Let me thank you all, both my colleagues on the dais and you, for coming here this afternoon. I hope this has been a useful session for you and that we've communicated to you the seriousness with which we take the security of your embassies and your personnel assigned here, our commitment to work with you on the issues that impact your security, and to the greatest extent possible, provide you the best possible support our government can to ensure you can securely perform your mission here in the United States of America.

This doesn't end the afternoon. For those of you that have time, we have light refreshments in the Delegates Lounge and would be happy to entertain your individual questions for the next few minutes should you have any.

Thank you very much for joining us.



Released on October 8, 2003

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