The following pages explain how to fill out form DS-1504, Request for Customs Clearance of Merchandise. The lines highlighted in bold lettering correspond to the titles of each information block on that form.
Please type all requested items on the DS-1504. No handwritten forms accepted.
1. NAME OF EMBASSY, LEGATION, OR INTERNATIONAL ORGANIZATION
Provide the full name of the Embassy, Consulate, or International Organization (hereinafter referred to as the "foreign mission").
2. PORT OF CLEARANCE
Provide the full name of the U.S. Customs Port where the shipment will be cleared by Customs.
Official shipments: Provide the full name of the foreign mission.
Personal shipments: Provide the name and title of the individual to whom the goods belong and for whose exclusive use they are being imported. The individual must have been notified to the Department of State and must be eligible for diplomatic importation privileges. For example, permanent residents of the United States are not eligible.
In either case, the consignee should be identified on the Air Waybill, Bill of Lading or truck manifest. If the foreign mission is listed on the shipping document but the goods are actually for the personal use of an entitled individual, list the name of the individual in parentheses after the name of the foreign mission -- example: Embassy of Utopia (for John Doe).
Please select the appropriate box:
5. ENTER PID OR IF NEWLY ASSIGNED, CHECK HERE
For personal import requests, provide the Personal Identification Number (PID) of the individual requester. If the individual is newly assigned and does not yet have a PID, check the box provided.
For official requests, leave this block empty.
Shipments arriving in U.S. by air: Provide the name of the airline and flight number on which the goods will arrive in the U.S. and the expected arrival date (ETA).
Shipments arriving in U.S. by vessel: Provide the name of the vessel and voyage number on which the goods will arrive in the U.S. and the ETA.
Shipments arriving at Port of Clearance by truck, including those crossing by land from Canada or Mexico: In addition to the required air/vessel information, if any, provide the name of the trucking company, license plate number (if available) and the ETA.
Shipments arriving at Port of Clearance by train: In addition to the required air/vessel information, provide the name of the train company (e.g., CRX, Southern Pacific, Western Pacific, etc.), any identifying number and the ETA.
7. CUSTOMS ENTRY OR MANIFEST NUMBER
If there is no Air Waybill or Bill of Lading Number for the shipment, provide the Entry or Manifest Number assigned by U.S. Customs.
If an Immediate Transportation (IT) number has been assigned by the carrier shipping the goods to the final Port of Clearance (e.g., a trucking or train company), please provide that number here.
8. AIR WAYBILL OR BILL OF LADING NUMBER
Provide the Air Waybill (AWB) or Bill of Lading (B/L) number.
If there are multiple AWB or B/L numbers, provide the Master number here, and provide the other numbers under “Description of Merchandise” below. This may happen, for instance, if a consolidated shipment arrives in the United States under a Master number and is split up for delivery to different consignees for whom separate numbers are assigned.
Attach a copy of all Air Waybills or Bills of Lading, as well as the Carrier Certificate or Arrival Notice, if available.
9. TOTAL WEIGHT LBS. OR KG.
List the gross weight of the goods being imported, and indicate whether the weight measure is in pounds (lbs.) or kilograms (kgs.) (available from the Air Waybill, the Bill of Lading, or the mail notification card/receipt).
10. MAIL ENTRY NUMBER
If a shipment arrives by mail, provide the number from the receipt here and attach a copy of the receipt.
11. DESCRIPTION OF MERCHANDISE
Provide the following information for all requests:
Additional information is required for the following item types:
12. SIGNATURE OF AUTHORIZED REPRESENTATIVE OF AN INTERNATIONAL ORGANIZATION
This block must be completed by all international organizations. Embassies and Consulates should leave it blank.
Provide the date that the DS-1504 is signed.
14. EMBASSY OR CONSULATE SEAL AND AUTHORIZATION
Foreign missions should stamp, initial, and date each copy of the DS-1504 form. If a mission chooses to, it may use an embossing seal that will penetrate all six copies, rather than stamping each copy.
15. U.S. DEPARTMENT OF STATE APPROVAL
17. U.S. CUSTOMS AUTHORIZATION
SUBMITTING FORM DS-1504 AFTER COMPLETION
Click here for details on how to submit completed Form DS-1504.
Questions or concerns with respect to these procedures should be directed to the OFM’s Office of Diplomatic Property, Taxes, Services and Benefits Program at OFMTaxCustoms@state.gov or 202-895-3500 ext 2, or the nearest OFM Regional Office.