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Proposed Draft Resolution for the UPU Congress on Address Quality Infrastructure, Products and Services


April 7, 2011

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Operative Excerpts

Congress,

. . . (preamble)

Instructs
the Postal Operations Council, in conjunction with the International Bureau:
– to develop delivery point database management software based on UPU standards S42 and S53, to be made available to designated operators as needed on a non-discriminatory basis;
– to develop an international change of address exchange server capability for use by designated operators, other operators, and trusted industry participants, on a reasonable and non-discriminatory basis, based on UPU standards, using the secure UPU “.post” top level domain, with data offered by universal service providers, while respecting applicable privacy regulations,

Instructs further
the Postal Operations Council, in conjunction with the International Bureau:
– to provide sufficient staff and resources for development and maintenance of the database management software and international change of address exchange server;
– to implement the delivery point database management system and international change of address exchange server as Union global systems, and additionally for the former to be made available to designated operators and the latter to designated operators as well as to other operators and participants in the address hygiene process;
– to facilitate implementation, for those country members who seek it, of the database management software together with the change of address server, in order to serve both as a national change of address system using a delivery point database under the administration of the country member, and as a direct link to the Union global systems,

Instructs also
the Postal Operations Council, in conjunction with the International Bureau:
– to make available sufficient staff and resources to increase coverage of S42, including adding new templates, obtaining the approvals of templates by country members, and cooperating with the restricted unions, designated operators and other operators as may be applicable,

Instructs as well
the International Bureau, to lend its full support to the implementation of the above systems,

Urges
the governments of member countries which have not yet established and made effective use of a quality addressing and/or postcode system:

– to take necessary measures to develop a quality addressing and/or postcode system by creating a working structure composed of relevant national authorities, designated operators and any other important stakeholders;
– to allocate the funds necessary to achieving this goal wherever possible and seek necessary funding from international, regional and national aid organizations;
– to cooperate with the Union towards this end, wherever necessary drawing up national projects
or taking part in regional technical assistance projects;
– to support the “Addressing the world: an address for everyone” campaign as a way to increase internal and external security while increasing the ability to provide government services,

Urges further
the designated operators of member countries:
– to actively promote, in cooperation with the relevant national organizations, better quality addressing among customers, particularly by making national postcode files available on a reasonable and non-discriminatory basis;
– to actively equip themselves, through the increased use of addressing techniques by customers, which includes setting up and maintaining postcode databases to locality and street level and, if possible, to delivery point level, providing the data in both Latin and national characters where necessary;
– to support the Union's work for improved address quality, including the provision to the International Bureau of postcode data and files and other relevant data, if possible free of charge;
– to actively participate in and to implement the S42 and S53 addressing standards, and to develop, where this has not already been done, national addressing standards that are interoperable with the UPU standards;
– to share, where possible using the secure UPU Internet domain, with other designated operators and trusted participants, information on international changes of address, domestic changes of address, and other mail redirection data for addresses that are no longer valid;
– to support the “Addressing the world: an address for everyone” campaign as a way to increase the breadth of the postal market for all participants and as a responsibility of universal service providers in each country,

. . . .(additional sections charging tasks and reporting to the POC, IB, CA, and Consultative Committee).



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