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U.S. Department of State

Diplomacy in Action

Required Supplementary Stewardship Information -- Heritage Assets


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FOR THE FISCAL YEARS ENDED SEPTEMBER 30, 2002 AND 2001

The Department has collections of art objects, furnishings, books, and buildings that are considered heritage or multi-use heritage assets. These collections are housed in the Diplomatic Reception Rooms, senior staff offices in the Secretary's suite, offices, reception areas, conference rooms, the cafeteria and related areas, and embassies throughout the world. The items have been acquired as donations, are on loan from the owners, or were purchased using gift and appropriated funds. The assets are classified into six categories: the Diplomatic Reception Rooms, Art Bank, Art in Embassies, Curatorial Services Program, Library Rare & Special Book Collection, and Secretary of State's Register of Culturally Significant Property. Items in the Register of Culturally Significant Property category are classified as multi-use heritage assets due to their use in general government operations.

Diplomatic Reception Rooms

Under the management of the Curator's Office, the Diplomatic Reception Room collection is made up of museum-caliber American furnishings from the 1750 to 1825 period. These items are used to decorate the Diplomatic Reception Rooms located on the 8th floor of the Department of State, as well as 19 offices on the 7th floor used by the Secretary of State and the Secretary's senior staff. These items have been acquired through donations or purchases funded through gifts from private citizens, foundations, and corporations. Tax dollars have not been used to acquire or maintain the collection.

[Text version of a photo: Table-desk; The Diplomatic Reception Rooms, U.S. Department of State photo by Richard Cheek. Caption reads: "Philadelphia mahogany table-desk on which Thomas Jefferson drafted the Declaration of Independence."]

[Text version of a photo: Dining room; The Diplomatic Reception Rooms, U.S. Department of State photo by Richard Cheek. Caption reads: "The Benjamin Franklin State Dining Room."]

[Text version of a photo: Reception room; The Diplomatic Reception Rooms, U.S. Department of State photo. Caption reads: "Thomas Jefferson State Reception Room."]

Art Bank

The Art Bank was established in 1984 to acquire artworks that could be displayed throughout the Department's offices and annexes. The works of art are displayed in staff offices, reception areas, conference rooms, the cafeteria, and related public areas. The collection consists of original works on paper (watercolors and pastels) as well as limited edition prints, such as lithographs, woodcuts, intaglios, and silk-screens. These items are acquired through purchases funded by contributions from each participating bureau.

[Text version of four photos: Pictures showing Washington, DC, sights; Art Bank Program, U.S. Department of State. Caption reads: "Volkwup Wertzel (clockwise from top left) U.S. Capitol, The Washington Monument, Q Street Bridge, Pennsylvania Avenue."]

Rare & Special Book Collection

In recent years, the Library has identified books that require special care or preservation. Many of these publications have been placed in the Rare Books and Special Collections Room, which is located off of the Reading Room. Among the treasures is a copy of the Nuremberg Chronicles, which was printed in 1493; volumes signed by Thomas Jefferson; and books written by Foreign Service authors.

Curatorial Services Program

The Curatorial Services Program, which is managed by the Overseas Buildings Operations' Interior Planning, Design and Furnishings Division, is responsible for antiques, works of art, and high-value furnishings that the Department owns abroad. These objects are important due to their historical significance, antiquity, rare quality, or high dollar value. These items may have been donated or obtained as part of the furnishings acquired with a building.

Art in Embassies

The Art in Embassies Program was established in 1964 to promote national pride and the distinct cultural identity of America's arts and its artists. The program, which is managed by the Overseas Buildings Operations Bureau, provides original U.S. works of art for the representational rooms of United States ambassadorial residences worldwide. The works of art were purchased or are on loan from individuals, organizations, or museums.

[Text version of three photos: Various artworks; Art in Embassies Program, U.S. Department of State. Caption reads: "1. Mary Sheppard Burton Fantasia 1975 (132x96 cm) hooked and handdyed wool on linen mounted board. Courtesy of the artist, Germantown, Maryland. 2. Jerry Hovanec, Persimmon with Pulled Stem-Cap 1998, Persimmon with Copper Stem-Cap 1997, and Untitled/Persimmon Vessel 1997, (17 x 13 x 13 cm) blown glass. Courtesy of the artist, Lusby, Maryland. 3. Barbara Cooper Hanson, Federal Hill, 1992 (180 x 81 cm) oil on canvas. Courtesy of the artist, Baltimore, Maryland."]

"There are many ways to conduct diplomacy. The Art in Embassies Program is a special way. Works of American art, on display around the world, share our beloved country, our values, our history, our culture, our deep belief in freedom of expression, and in the creative power of the individual. Each work of art becomes a diplomatic instrument, each artist an ambassador. It is an outstanding program."
--Colin L. Powell
U.S. Secretary of State

Secetary of State's Register of Culturally Significant Property

The Secretary of State's Register of Culturally Significant Property was established in January 2001 to recognize the Department's owned properties overseas, which have historical, architectural, or cultural significance. Properties in this category include chanceries, consulates, and residences. All these properties are used predominantly in general government operations and are thus classified as multi-use heritage assets. Financial information for multi-use heritage assets is presented in the principal statements.

[Text version of four photos: Exterior and interior views of Winfield House; Overseas Buildings Operations, U.S. Department of State photos. Caption reads: "Situated adjacent to Regent's Park in London, England, Winfield House is the residence of the U.S. Ambassador to the Court of St. James. Heiress Barbara Hutton built this country manor in 1936, and named it after her grandfather F.W. (Winfield) Woolworth, who had founded the famous Woolworth stores where any item could be purchased for five or ten cents. After World War II, Hutton offered the building to the United States Government to use as the ambassador's residence for the price of one American dollar. Above: The Estate; Left to Right: Entrance Hall, Garden Room with eighteenth century hand-painted Chinese wallpaper, statue of Barbara Hutton in the garden."]

 

Diplomatic
Reception Rooms
Collection
Art Bank
Art in Embassies
Curatorial Services
Program
Library Rare & Special Book
Collection
Secretary of State's
Register of Culturally Significant Property
Description Collectibles-
Art and Furnishings from the period 1750-1825
Collectibles-
American Works of art
Collectibles-American
works of art
Collectibles-Art and furnishings of cultural
or historic value
Collectibles-Rare books
and other publications of historic value
Noncollection-Building
of historic, cultural, or architectural significance
Acquistion and Withdrawal Acquired through donation or purchase using donated funds. Excess items sold.

Acquired through purchase.
Excess items are sold.

Acquired through purchase or donation. Excess items are sold. Acquired through purchase or donation. Excess items are sold. Acquired through purchase or donation. Excess items are sold. Acquired through purchase. Excess items are sold.
Condition Good to excellent Good to excellent Good to excellent Good to excellent Good to excellent Poor to excellent
Number of items - 09/30/2000
3,397
1,911
853
4,071
91
---
Acquistions
8
103
42
24
---
8
Adjustments
(1)1
---
---
(8)2
88 2
---
Disposals
(2)
(3)
---
(42)
---
---
Number of items - 09/30/2001
3,402
2,011
895
4,045
179
8
Acquistions
3
90
82
773
---
---
Adjustments
---
4 2
---
---
856 2
---
Disposals
---
(43)
(24)
(74)
---
---
Number of items - 09/30/2002
3,405
2,062
953
4,414
1,035
8
Deferred Maintenance
N/A
N/A
N/A
N/A
N/A
$14,527,851

1 Adjustments due to items either on loan or not owned by the Department.
2 Adjustments due to physical inventories.

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