printable banner

U.S. Department of State - Great Seal

U.S. Department of State

Diplomacy in Action

Required Supplementary Information


Share

Department of State
Combining Schedule of Budgetary Resources
For the Year Ended September 30, 2002
(Dollars in Thousands)
  Administration of
Foreign Affairs
International
Organizations
International
Commissions
Foreign
Assistance
Other Total
Budgetary Authority:            
Appropriations received
$ 7,037,874 $ 1,831,173 $ 60,546 $ 770,100 $ 1,734,465 $11,434,158
Net transfers
265,564 0 0 456,231 318,383 1,040,178
Other 4,647 475,000 0 0 36 479,683
Unobligated Balance:            
Beginning of period 1,865,103 131,386 9,412 59,669 303,493 2,369,063
Net Transfers 42,850 0 0 (5,231) (77,051) (39,432)
Spending Authority from Offsetting
Collections:
           
Earned            
Collected
2,019,230 0 7,978 38,603 15,866 2,081,677
Receivable from Federal sources
247,294 (67) 2,471 (24,040) (8,040) 217,618
Change in unfilled customer orders
           
Without advance from Federal sources
0 0 2,435 0 0 2,435
Subtotal 2,266,524 (67) 12,884 14,563 7,826 2,301,730
Recoveries from Prior Year Obligations:            
Actual 714,564 39,362 335 (4,589) 131,155 880,827
Temporarily Not Available Pursuant to
Public Law:
(575,067) 0 0 0 0 (575,067)
Permanently Not Available: (52,985) (29,687) (1,190) (6,786) (5,901) (96,549)
Total Budgetary Resources 11,569,074 2,447,167 81,987 1,283,957 2,412,406 17,794,591

Department of State
Combining Schedule of Budgetary Resources
For the Year Ended September 30, 2002
(Dollars in Thousands)

  Administration of
Foreign Affairs
International
Organizations
International
Commissions
Foreign
Assistance
Other Total
Obligations Incurred:            
Direct
8,387,818
2,386,760
61,406
1,151,034
1,683,112
13,670,130
Reimbursable
1,302,767
0
10,484
3,043
228,860
1,545,154
Subtotal
9,690,585
2,386,760
71,890
1,154,077
1,911,972
15,215,284
Unobligated Balance:
 
 
 
 
 
 
Apportioned
1,718,391
57,582
8,869
122,390
453,018
2,360,250
Exempt from apportionment
0
0
0
0
0
0
Other available
43,061
0
0
0
55,772
98,833
Unobligated Balance Not Available:
117,037
2,825
1,228
7,490
(8,356)
120,224
Total Status of Budgetary Resources
11,569,074
2,447,167
81,987
1,283,957
2,412,406
17,794,591
Obligated Balance, Net,Beginning of Year:
2,636,212
668,440
21,723
187,896
1,128,722
4,642,993
Obligated Balance, Net, End of Year:
 
 
 
 
 
 
Accounts Receivable
(629,998)
67
(2,416)
(3,112)
(578)
(636,037)
Unfilled customer orders
 
 
(1,618)
 
 
(1,618)
Undelivered orders
3,873,422
688,155
17,985
327,804
1,421,225
6,328,591
Accounts payable
279,197
0
1,389
966
17,834
299,386
Outlays:
 
 
 
 
 
 
Disbursements
7,842,317
2,327,683
73,031
1,044,946
1,479,098
12,767,075
Collections
(2,019,231)
0
(7,977)
(38,603)
(15,866)
(2,081,677)
Subtotal
5,823,086
2,327,683
65,054
1,006,343
1,463,232
10,685,398
Less: Offsetting receipts
(806,316)
 
 
 
(490)
(806,806)
Net Outlays
$ 5,016,770
$ 2,327,683
$ 65,054
$ 1,006,343
$ 1,462,742
$ 9,878,592

Intragovernmental Amounts

Intragovernmental amounts represent transactions between federal entities included in the Financial Report of the United States Government - Fiscal Year 2002 (formerly the Consolidated Financial Statements of the United States Government) published by the U.S. Department of the Treasury. All amounts presented are net of intra-departmental eliminations.

The amount of intragovernmental assets and liabilities classified by trading partner at September 30, 2002 and 2001, are summarized below (Dollars in Thousands).

As of September 30, 2002:
ASSETS
LIABILITIES
Trading Partner
Fund Balance With Treasury
Investments
Interest Receivable
Accounts Receivable Net
Accounts Payable
Other Liabilities
Department of Agriculture
 
 
 
$ 2,380
$ 19
 
Department of Commerce
 
 
 
2,264
48
 
Department of Defense
 
 
 
58,388
2,809
 
Department of Justice
 
 
 
10,698
1
 
Department of Labor
 
 
 
119
26
18,052
Department of the Treasury
$ 8,937,139
$11,750,737
$ 192,637
5,815
114
5,863
Agency for International Development
 
 
 
16,070
784
 
Environmental Protection Agency
 
 
 
157
 
 
Office of Personnel Management
 
 
 
17
 
7,486
Other Agencies
 
 
 
217,383
319
5,899
Total
$ 8,937,139
$11,750,737
$ 192,637
$ 313,291
$ 4,120
$ 37,300
     
As of September 30, 2001:
ASSETS
LIABILITIES
Trading Partner
Fund Balance With Treasury
Investments
Interest Receivable
Accounts Receivable Net
Accounts Payable
Other Liabilities
Department of Agriculture
 
 
 
$ 2,770
---
 ---
Department of Commerce
 
 
 
5,406
8
 
Department of Defense
 
 
 
49,440
5,534
 
Department of Justice
 
 
 
23,671
20
 
Department of Labor
 
 
 
 
 
18,015
Department of the Treasury
$ 7,652,119
$11,206,403
$ 189,677
4,160
1
7,391
Agency for International Development
 
 
 
9,733
53
 
Environmental Protection Agency
 
 
 
 
37
 
Office of Personnel Management
 
 
 
 
 
6,359
Other Agencies
 
 
 
75,205
309
5,236
Total
$ 7,652,119
$11,206,403
$ 189,677
$ 170,385
$ 5,962
$ 37,001

The amounts of intragovernmental earned revenues classified by trading partner and related gross costs, which generated this revenue, categorized by budget functional classification for the years ended September 30, 2002 and 2001, are summarized below (Dollars in Thousands). The gross cost to generate intragovernmental revenue represents costs, for both federal and non-federal vendors, the Department incurred to provide goods and services to other Federal entities. This differs from the intra-governmental expenses presented on page 249. Intragovernmental expenses represent costs the Department incurred for goods and services received from other federal entities.

Intragovernmental Earned Revenues

For the Year Ended September 30,
2002
2001
Trading Partner
Earned Revenue
Earned Revenue
Executive Office of the President
$16,779
$ 5,165
Department of Agriculture
17,083
16,490
Department of Commerce
28,379
28,902
Department of Defense
375,957
150,983
Department of Energy
4,812
2,344
Department of Health and Human Services
10,518
10,117
Department of Justice
58,620
58,784
Department of Transportation
4,093
3,941
Department of the Treasury
802,522
769,329
Agency for International Development
115,769
118,476
Environmental Protection Agency
4,513
8,383
Social Security Administration
7,863
4,537
Other Agencies
416,447
345,273
Total
$ 1,863,355
$ 1,522,724

For the Year Ended September 30,
2002
2001
Budget Functional Classification Gross Cost to Generate Revenue
Earned Revenue
Net Cost

Gross Cost to Generate Revenue

Earned Revenue
Net Cost
International Affairs $1,010,891
$1,016,069
$ (5,178)
$ 683,044
$ 689,234
$ (6,190)
Income Security 831,966
837,822
(5,856)
818,692
823,807
(5,115)
Natural Resources 9,464
9,464
---
9,683
9,683
---
Total
$1,852,321
$1,863,355
$ (11,034)
$1,511,419
$1,522,724
$ (11,305)

The amounts of intragovernmental non-exchange revenues classified by trading partner for the years ended September 30, 2002 and 2001 are summarized below (Dollars in Thousands).

For the Year Ended September 30,
2002
2001
Trading Partner
Non-Exchange Revenue
Non-Exchange Revenue
Department of the Treasury
$ 1,096
$ 887


The amounts of intragovernmental expenses classified by trading partner and by budget functional classification for the years ended September 30, 2002 and 2001, are summarized below (Dollars in Thousands).

For the Year Ended September 30,
2002
2001
Trading Partner
Earned Revenue
Earned Revenue
Department of Agriculture
$ 888
$ 1,401
Department of Commerce
2,128
1,218
Department of Defense
71,847
21,205
Department of Energy
24,753
9,085
Department of Justice
55,106
51,401
Department of Labor
8,993
9,693
Department of the Treasury
29,882
19,998
General Services Administration
431,054
280,310
Government Printing Office
16,576
12,646
Office of Personnel Management
191,379
179,899
U.S. Postal Service
8,446
6,888
Other Agencies
54,127
68,174
Total
$ 895,179
$ 661,918
   
For the Year Ended September 30,
2002
2001
Budget Functional Classification
Expenses
Expenses
International Affairs
$ 884,872
$ 656,371
Natural Resources
10,229
5,547
Income Security
78
 
Total
$ 895,179
$ 661,918

Deferred Maintenance

For the Fiscal Year Ended September 30, 2002

The Department occupies more than 3,000 government-owned or long-term leased real properties at more than 260 overseas locations. It uses a condition assessment survey method to evaluate the asset's condition, and determine the repair and maintenance requirements for its overseas buildings.

SFFAS No. 6, Accounting for Property, Plant, and Equipment, requires that deferred maintenance (measured using the condition survey method) and the description of the requirements or standards for acceptable operating condition be disclosed. Fundamentally, the Department considers all of its overseas facilities to be in an "acceptable condition" in that they serve their required mission. Adopting standard criteria for a classification of acceptable condition is difficult due to the complex environment in which the Department operates.

From a budgetary perspective, funding for maintenance and repair has been insufficient in the past. As a result, the Department has identified current maintenance and repair backlog of $723.2 million for buildings and facilities-related equipment that have not been funded. This figure is significantly more than the $122.3 million reported for 2001 because previously, the Department had used, for financial statement reporting purposes, a narrow interpretation of deferred maintenance. The current estimate is a more realistic measure of maintenance and repair work that must be done to buildings and equipment to bring them up to where the Department believes they should be.

Of the deferred maintenance figure, $133 million is for over 150 buildings that are under consideration for the Secretary of State's Register of Culturally Significant Property.

Working Capital Fund

The Working Capital Fund (WCF) is a revolving fund, which was authorized in the Foreign Assistance Act of 1963 (P.L. 88-205) as an amendment to the Department of State Basic Authorities Act. It was created to finance a continuing cycle of business-type operations for the Department.

The WCF serves bureaus and offices within the Department of State, U.S. Government agencies operating abroad, foreign governments, and international organizations located in the U.S. WCF consists of two lines of business. The products/services provided by each business line are as follows:

  • WCF — Provides centralized management for equipment, services and maintenance of unclassified voice/data telecommunications; arranges ocean and airfreight shipment of personal property and official supplies from the U.S. to overseas posts; provides permanent storage of household belongings for employees assigned to overseas posts; provides printing and editorial services; procures all publications, periodicals, books and newspapers for the Department; assists overseas posts with procuring local supplies and materials; provides motor vehicle transportation; and provides moving and delivery services; regulates foreign government activities undertaken in the U.S.; registers and licenses motor vehicles belonging to a foreign mission or its staff; administers travel restrictions and controls on members of foreign missions; reviews and approves/denies all foreign mission real property acquisitions, leases, and sales; and protects and preserves foreign mission properties that belong to countries that no longer maintain diplomatic relations with the U.S.

  • International Cooperative Administrative Support Service (ICASS) — Manages the interagency administrative support services for overseas posts, which includes services such as computer and financial management services, guard service, mail and messenger service, and motor pool and health services.

The WCF balance sheet at September 30, 2002 and 2001, is presented below (Dollars in Thousands).

WCF

ICASS

Total

WCF

ICASS

Total

Assets:

Fund Balances with Treasury

Accounts Receivable, Net

Plant, Property and Equipment, Net

Other Assets

Total Assets

Liabilities:

Accounts Payable

Other Liabilities

Total Liabilities

$ 39,096

46,539

24,169

7,800

117,604

 

 

12,255

5,113

17,368

$ 117,570

242,924

30,059

3,689

394,242

 

 

77,406

55,088

132,494

$ 156,666

289,463

54,228

11,489

511,846

 

 

89,661

60,201

149,862

$ 4,101

21,596

22,412

6,977

55,086

 

 

28,168

6,062

34,230

$ 121,668

210,218

35,291

3,009

370,186

 

 

73,052

54,240

127,292

$ 125,769

231,814

57,703

9,986

425,272

 

 

101,220

60,302

161,522

Cumulative Results of Operations $ 100,236 $ 261,748 $ 361,984 $ 20,856 $ 242,894 $ 263,750

The cost of providing services and the exchange revenue earned for the years ended September 30, 2002
and 2001 are presented below (Dollars in Thousands). These amounts do not include intra-departmental eliminations.

  WCF ICASS Total
2002      
Costs $ 175,614 $ 906,142 $ 1,081,756
Exchange Revenue (253,347) (926,642) (1,179,989)
Net Cost (Revenue) $ (77,733) $ (20,500) $ (98,233)
2001      
Costs $ 184,743 $ 796,672 $ 981,415
Exchange Revenue (184,136) (821,632) (1,005,768)
Net Cost (Revenue) $ 607 $ (24,960) $ (24,353)

Contents



Back to Top
Sign-in

Do you already have an account on one of these sites? Click the logo to sign in and create your own customized State Department page. Want to learn more? Check out our FAQ!

OpenID is a service that allows you to sign in to many different websites using a single identity. Find out more about OpenID and how to get an OpenID-enabled account.