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Management of Audit Follow-up


FY 2004 Performance and Accountability Report
Bureau of Resource Management
November 2004
Report
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The information on the Department's follow-up on audit recommendations covers 2004. It includes information on the status of recommendations more than one year old without final management decisions, and the dollar value of those reports in which funds could be put to better use or costs could be disallowed.

During 2004, the Department of State tracked 17 audit reports that were more than one year old and included a total of 61 recommendations in which final action was not taken, which would have brought closure to the reports. These audits contain over $110,851 in disallowed costs. The Department is working to bring closure to the 17 audits and recognizes that the follow-up actions and compliance to the recommendations are essential to improving the effectiveness and efficiency of program operations.

 

Management Statistical Summary
17 Audits Over One Year Old Requiring Final Action

Program Area Number of Audit
Reports
Recommendations
Financial Management 10 45
Information Management  3 12
Security Oversight  1  1
Support Programs  1  1
Property Management and Procurement  1  1
Contracts and Grants  1
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 1
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TOTALS

17
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61
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Status of Audits with Recommendations that Funds Be Put to Better Use

 

On October 1, 2003, there were no audits with recommendations to put funds to better use and there was no activity during the year. The balance on September 30, 2004 remained at zero.

 

Status of Audits of Disallowed Costs

 

On October 1, 2003, there were three audits with management decisions on which final actions had not been taken with a dollar value of disallowed costs totaling $10,581,619. During the year, these three audits were resolved and one audit was completed that included disallowed costs of $110,851. Therefore, the resulting balance on September 30, 2004 was $110,851.

Funds Put to Better Use and Disallowed Costs in Audit Reports

  Number of Audit Reports Identifying Amount of Funds Put to Better Use Amount of Funds
Put to Better Use
Number of Audit Reports Identifying Disallowed Costs Disallowed
Costs
Beginning Balance - $     - 3 $10,581,619 
New Audits -       - 1     110,851 
Implemented Actions -
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      -
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(3)
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(10,581,619)
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Ending Balance -
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$     -
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1
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$   110,851 
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Photo showing a ribbon cutting ceremony from the dedication of the Department's Charleston Financial Service Center on June 28, 2004. Pictured are Grant Green, Jr., Under Secretary for Management; Senator Fritz Hollings (SC); Jim Millette, Deputy Assistant Secretary Global Financial Services; and Christopher B. Burnham, Assistant Secretary for Resource Management and Chief Financial Officer.
Ribbon cutting ceremony from the dedication of the Department's Charleston Financial Service Center on June 28, 2004. Pictured are Grant Green, Jr., Under Secretary for Management; Senator Fritz Hollings (SC); Jim Millette, Deputy Assistant Secretary Global Financial Services; and Christopher B. Burnham, Assistant Secretary for Resource Management and Chief Financial Officer.

 

 

 

 

 


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