The information on the Department's follow-up on audit recommendations covers 2004. It includes information on the status of recommendations more than one year old without final management decisions, and the dollar value of those reports in which funds could be put to better use or costs could be disallowed.
During 2004, the Department of State tracked 17 audit reports that were more than one year old and included a total of 61 recommendations in which final action was not taken, which would have brought closure to the reports. These audits contain over $110,851 in disallowed costs. The Department is working to bring closure to the 17 audits and recognizes that the follow-up actions and compliance to the recommendations are essential to improving the effectiveness and efficiency of program operations.
| Program Area | Number of Audit Reports |
Recommendations |
|---|---|---|
| Financial Management | 10 | 45 |
| Information Management | 3 | 12 |
| Security Oversight | 1 | 1 |
| Support Programs | 1 | 1 |
| Property Management and Procurement | 1 | 1 |
| Contracts and Grants | 1 |
1 |
|
TOTALS |
17 |
61 |
On October 1, 2003, there were no audits with recommendations to put funds to better use and there was no activity during the year. The balance on September 30, 2004 remained at zero.
On October 1, 2003, there were three audits with management decisions on which final actions had not been taken with a dollar value of disallowed costs totaling $10,581,619. During the year, these three audits were resolved and one audit was completed that included disallowed costs of $110,851. Therefore, the resulting balance on September 30, 2004 was $110,851.
| Number of Audit Reports Identifying Amount of Funds Put to Better Use | Amount of Funds Put to Better Use |
Number of Audit Reports Identifying Disallowed Costs | Disallowed Costs | |
|---|---|---|---|---|
| Beginning Balance | - | $ - | 3 | $10,581,619 |
| New Audits | - | - | 1 | 110,851 |
| Implemented Actions | - |
- |
(3) |
(10,581,619) |
| Ending Balance | - |
$ - |
1 |
$ 110,851 |
 |
Ribbon cutting ceremony from the dedication of the Department's Charleston Financial Service Center on June 28, 2004. Pictured are Grant Green, Jr., Under Secretary for Management; Senator Fritz Hollings (SC); Jim Millette, Deputy Assistant Secretary Global Financial Services; and Christopher B. Burnham, Assistant Secretary for Resource Management and Chief Financial Officer. |
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