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Summary of FY 2005 Performance


FY 2005 Performance and Accountability Report
Bureau of Resource Management
November 2005
Report
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This overview presents the highlights of OIG's FY 2005 Performance Report. Detailed information on OIG's results in meeting performance targets and achieving strategic and performance goals, as required by the Government Performance and Results Act, can be found in our full performance report, which has been published separately as an annex to the Department's FY 2005 Performance and Accountability Report.

Vision

To be a world-class organization promoting effective management, accountability, and positive change in the Department of State, the Broadcasting Board of Governors, and the foreign affairs community.

Mission

The Office of Inspector General conducts independent audits, inspections, and investigations that advance the missions of the Department of State and the Broadcasting Board of Governors. OIG provides leadership to: promote integrity, efficiency, effectiveness, and economy; prevent and detect waste, fraud, abuse, and mismanagement; identify vulnerabilities and recommend constructive solutions; offer expert assistance to improve Department and BBG operations; communicate timely, useful information that facilitates decision-making and achieves measurable gains; and keep the Department, BBG and the Congress fully and currently informed.

Strategic Goals

OIG's four strategic goals directly support the programs, operations, and activities of the Department and BBG, and are expressed in terms of their effect upon the agencies' ability to achieve their respective missions and strategic objectives. OIG's strategic goals are to support and assist the Department and BBG to:

  1. Effectively, efficiently, and economically advance the foreign policy interests of the United States.
  2. Adequately protect the people, information, and facilities under their control in the United States and abroad.
  3. Have the necessary financial management and support systems and controls to meet legal and operational requirements.
  4. Ensure accountability and prevent or eliminate fraud, waste, abuse, and mismanagement in programs and operations.

 

ResourcesRead Footnote 11

 

Budget Dollars Expended in Support of Each Strategic Goal
Strategic Goal Dollars Percentage
Foreign Policy $9.1 Million  29%
Security $4.6 Million  15%
Financial Management $10.6 Million  33%
Accountability $7.4 Million  23%
Staff Supporting Each Strategic Goal
Strategic Goal Number Percentage
Foreign Policy  52  26%
Security  29  15%
Financial Management  70  35%
Accountability  51  24%


1Includes $1.698 million in supplemental funding for work related to Iraq. (back to text)

 

Highlights of OIG's Most Significant Results and Outcomes

During FY 2005, the Department and BBG made significant improvements in their security, programs, and operations as a result of OIG reviews and investigations. The table below shows some of the improvements that occurred in response to OIG recommendations in support of our strategic goals.

SIGNIFICANT RESULTS IN RESPONSE TO OIG REPORTS AND INVESTIGATIONS
FOREIGN POLICY
  • The Secretary's merger and reorganization of the Bureaus of Arms Control and Nonproliferation and the expanded mandate of the Bureau of Verification and Compliance
  • The resignation of a commissioner of a U.S. Commission following a critical OIG inspection
  • Improved program coordination between regional bureaus and the Bureaus of Educational and Cultural Affairs and International Information Programs
  • More timely processing of exchange visitor visas
  • Issuance of a joint DOD-State OIG assessment of Iraqi Police Training
SECURITY
  • Identification of $21.8 million in potential funds put to better use from an Iraq Security contract
  • Removal of information from embassy websites and publications that increased vulnerability of U.S. citizen faculty and students at overseas schools to anti-American violence and terrorism
  • Improved border security because of a strengthened nonimmigrant visa referral process
  • BBG reconsideration of how it performs FISMA and information management oversight and reorganization of its approach so that IT systems at transmitting stations are managed centrally
FINANCIAL MANAGEMENT AND ADMINISTRATIVE SUPPORT
  • Recovery by the Department of $3.5 million in deobligated funds from an overseas security construction upgrade project, which were subsequently used to fund other security upgrade projects
  • Savings of over $250,000 in the cost of a new contract for cellular services at an overseas mission
  • Establishment of a committee for financial assistance to ensure adequate controls for awarding, monitoring and accounting for Federal financial assistance, including joint work with USAID to establish a system of accounting for Federal financial assistance
ACCOUNTABILITY
  • Recovery of nearly $2 million in questioned costs from a Department contract for Afghanistan protective services
  • Savings of $1.3 million in contract costs resulting from a double-billing error by a contractor
  • 20 judicial actions, 22 administrative actions, and more than $900,000 in fines and recoveries

 

Performance Results

OIG's Performance Plan contains four strategic goals and one internal management goal, eight performance goals, and nineteen indicators and targets used to evaluate its success in achieving its goals.

FY 2005 Strategic Goal Performance Target Results
Performance Rating Number of Results Percentage of Results
Significantly Above Target  8  42%
Slightly Above Target  5  26%
Slightly Below Target  2  11%
Significantly Below Target  4  21%
Totals 19 100%

 

As shown above, 68 percent of OIG's performance results met or exceeded performance targets. This represents a significant improvement over FY 2004, when 41 percent of results met or exceeded performance targets, and is higher than the prior OIG best of 58 percent in FY 2003. In addition, 50 percent of the FY 2005 results exceeded FY 2004 results.

OIG's most successful performance target results were under its strategic goals for Accountability, Foreign Policy, and Security. FY 2005 results for these goals exceeded 100 percent, 75 percent and 67 percent, respectively of their targets. The results for the strategic goal related to Financial Management and Administrative Support and the internal goal in support of Management Excellence, were less successful, falling short of targeted levels. However, as shown in the bar graph below, 50 percent of the results for Foreign Policy, Accountability, and Management Excellence and 33 percent of the results for Security exceeded the best results of prior years.

 

Percentage of FY 2005 Results that Equaled or Exceeded the Best Results of Prior Years
By Strategic Goal
Strategic Goal Percentage
Foreign Policy 75%
Security 33%
Financial Management  0%
Accountability 50%
Management Excellence 50%

 

Performance Shortfalls, Continuing Challenges and How OIG Will Meet Them

There were three significant factors in performance targets not being met. These were:

  • The suspension, deferment, or cancellation of planned work due to unanticipated resource constraints resulting from significantly increased travel costs, a declining dollar, and a decline in staff on board due to budgetary shortages;
  • Department and BBG failure to ensure timely agreement with recommended corrective actions; and
  • Targets based solely on meeting or exceeding the highest prior targeted or actual results, when it was unlikely that they could be achieved.

OIG continues to face three major challenges to its ability to achieve its strategic and performance goals:

  • Obtaining the funding necessary to overcome a decade of static appropriations that has eroded OIG's oversight capabilities as its funding relative to that of the Department declined by over 30 percent;
  • Meeting oversight responsibilities that are ongoing (such as the legislatively mandated five-year inspection schedule) and new (such as activities related to Iraq and Afghanistan) in an environment of increasing costs and declining resources; and
  • Identifying, attracting, and retaining personnel with the requisite skills, abilities, and experience.

OIG will meet these challenges by actively making its case for the resources it needs to meet its oversight responsibilities while continuing efforts to use the resources it has more efficiently and effectively. The reorganization introduced in FY 2005 to combine related operations, flatten the organization and structure and reduce redundant layers of management will be further refined to build on the benefits achieved to date. Resource and time-intensive, paper-driven processes such as those related to inspection surveys, audit work papers, and OIG reports will be replaced or supplemented by electronic ones that are more cost-effective and easier and faster to use, store, and share. Accessing available Department and BBG data electronically from Washington rather than traveling to posts to collect it will become the rule rather than the exception. The scope, frequency, and priority of audits and inspections will be determined by a risk-based analysis rather than traditional methodologies.

Where appropriate, OIG will coordinate or participate in reviews with other OIGs to leverage resources and results. OIG staff will be encouraged to obtain professional certifications, to receive training that will allow them to become more expert in their own specialties and cross-trained in others, and to develop their leadership skills and abilities. OIG will meet its challenges by becoming more efficient, more effective and, for those who work here, more rewarding.

OIG currently is reevaluating its performance indicators and targets for FY 2006 and beyond.

 


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