PART Summaries and Improvement Plans

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PART Summaries and Improvement Plans

FY 2006 Performance and Accountability Report

Bureau of Resource Management

November 2006

Report

Summaries of Department of State PART assessments (2002-2005) and improvement plans are listed below and available on the web at www.expectmore.gov. Completion status is as of September 30, 2006. Information on the Department's 2006 PART assessments will be publicly available February 2007.

Program: Andean Counterdrug Initiative
PART Summary	The program helps partner governments in the Andean region of South America to fight the illicit drug industry. Program combines drug eradication, interdiction, alternative development, and rule of law programs in drug producing and transit countries to reduce the impact of the illegal drug trade in the hemisphere.
Improvement Plan Actions	Develop annual goals that show how the program is helping foster alternative ways for communities and families to earn a living outside the illicit drug trade. Ensure that financial management system can track and report information to make effective strategic planning and funding decisions. Link funding requests to overall program goals.
Status of Actions	Actions taken but not completed.

Program: Anti-Terrorism Assistance
PART Summary	The Anti-Terrorism Assistance program builds the capacity of key countries abroad to fight terrorism; establishes security relationships between U.S. and foreign officials to strengthen cooperative anti-terrorism efforts; and shares modern, humane and effective anti-terrorism techniques.
Improvement Plan Actions	Increase the effectiveness of the program by expanding in-country training programs in countries critical to the U.S. counter-terrorism effort. Use a formal needs assessment program and country rating system to inform budget development and justifications. Integrate performance measures into budget documents and institutionalize tracking and reporting of progress against performance measures.
Status of Actions	Completed.

Program: Capital Security Construction Program
PART Summary	The purpose of the Capital Security Construction Program is construct secure, safe, and functional facilities for U.S. diplomatic and consulate missions abroad. Program activities include planning, programming, design, and construction of new embassy and consulate compounds.
Improvement Plan Actions	Develop cost containment strategies for new embassy and consulate operating costs. Ensure that all new embassy compounds are sized based on rightsizing reviews and staffing levels.
Status of Actions	Completed.

Program: Contribution to the United Nations Development Program
PART Summary	The purpose of the program is for the U.S. Government to participate in United Nations activities to promote development. Programs assist developing countries' economic and social development, including reducing poverty and promoting democracy.
Improvement Plan Actions	Promote results-based management in UNDP meetings, especially to monitor progress toward goals and targets in the performance plan. Justify requested funding for the program on the basis of achieved results.
Status of Actions	Actions taken but not completed.

Program: Contributions for International Peacekeeping Activities
PART Summary	The Contributions for International Peacekeeping Activities account funds the U.S. Government's share of United Nations (UN) peacekeeping missions. The UN Security Council, of which the U.S. is a member, approves new missions when there is a need to maintain international peace and security.
Improvement Plan Actions	Work with the UN Department of Peacekeeping Operations and member states to ensure that peacekeeping missions focus on more efficient ways of achieving its goals.
Status of Actions	Actions taken but not completed.

Program: Contributions to International Fisheries Commissions
PART Summary	The State Department makes contributions and coordinates U.S. input to several international fisheries commissions and related organizations. These commissions protect and allocate fishing rights, advance marine science, maintain and improve the well-being of coastal communities, and protect natural habitats.
Improvement Plan Actions	Improve program-wide measures that apply to all commissions, in order to evaluate the effectiveness of the total U.S. contribution to international fisheries commissions. Work to increase the independence and transparency of the constituent advisory committees, such as by changing the implementing legislation for the commissions. Solicit independent evaluations of sufficient scope, quality, and regularity to analyze the impact of the fisheries program and inform program improvement.
Status of Actions	Action to improve program measures completed. Other actions taken, but not completed.

Program: Economic Support Fund - Human Rights and Democracy Fund
PART Summary	The Human Rights and Democracy Fund provides small grants to non-governmental organizations to help fulfill the Department of State's mandate to monitor and promote human rights and democracy worldwide.
Improvement Plan Actions	Refining performance goals to better reflect the program's purpose in supporting U.S. policy priorities to improve the protection of human rights and the strengthening of democratic institutions. Using the findings of independent evaluations and internal performance data to inform resource allocation.
Status of Actions	Action to refine performance goals completed. Action taken but not completed to analyze the findings of independent evaluations.

Program: Economic Support Fund for Africa
PART Summary	Economic Support Fund programs in Africa support U.S. foreign policy goals in the region by strengthening democratic institutions, helping nations recover from conflict, and promoting economic stability, trade and investment.
Improvement Plan Actions	Initiating more frequent independent evaluations of specific activities within the program to help inform management decision making, strategic planning and budgeting. Making better use of performance data to inform management decision making, strategic planning and resource allocation.
Status of Actions	Actions taken to refine performance measures and develop more transparent processes for analyzing performance data.

Program: Economic Support Fund for the Western Hemisphere
PART Summary	The Economic Support Fund programs of the Department of State in the Western Hemisphere region work to strengthen democratic institutions, civil society, and trade capacity building, to aid in the resolution of regional conflicts, and to assist nations faced with difficult economic and political crises.
Improvement Plan Actions	Improving coordination between State and USAID in the Western Hemisphere in increase effectiveness and accountability for results. Analyzing results and performance data to more clearly inform the development of budgets for the region, subsequent budget justifications, and public reports.
Status of Actions	All planned actions completed. Worked with USAID to coordinate performance goals, indicators, and targets.

Program: Educational and Cultural Exchange Programs in Near East Asia and South Asia
PART Summary	These programs help to increase mutual understanding and respect by managing exchanges that promote personal, professional, and institutional ties between private citizens and organizations in the United States and abroad, as well as by presenting U.S. history, society, art and culture to overseas audiences.
Improvement Plan Actions	Determining if current programs are the most effective to reach target audiences and ensuring that those targeted are the most influential to make the most short and long term impacts. Developing an overarching U.S. Government Public Diplomacy Strategic Plan.
Status of Actions	Actions taken to develop a USG-wide public diplomacy strategic plan.

Program: Export Control Assistance
PART Summary	The export controls program and related border security assistance seek to stop the illegal shipment of weapons and dangerous materials by building effective export control systems in foreign countries. Assistance focuses on helping countries create and enforce laws and regulations improving border security.
Improvement Plan Actions	Reviewing methods for determining country priorities and incorporating the results of an independent evaluation to further assess the country program needs. Refining budget submissions to further tie funding requests to specific measures of progress in key countries.
Status of Actions	New interagency strategic planning process considers the country's threat assessment, identifies deficiencies in strategic trade control development, and defines future program plans.

Program: Global Educational and Cultural Exchanges
PART Summary	This program manages exchange programs that help increase mutual understanding and respect by promoting personal, professional, and institutional ties between private citizens and organizations in the United States and abroad, as well as by presenting U.S. history, society, art and culture to overseas audiences.
Improvement Plan Actions	Developing an overarching USG Public Diplomacy Strategy. Determining if current programs are the most effective to reach target audiences and ensuring that those targeted are the most influential to make the greatest impacts.
Status of Actions	Actions taken, but not completed. A consolidated evaluation unit was established in November 2005.

Program: Humanitarian Demining
PART Summary	The U.S. Humanitarian Demining Program provides landmine awareness and mine clearance training and assistance with the goal of helping foreign mine-affected nations develop indigenous mine action capabilities.
Improvement Plan Actions	Supporting an expanded humanitarian demining program while working to further refine performance measures. Tying resource requests to anticipated performance targets.
Status of Actions	Funding is tied to joint efforts between the USG and host nations to determine and develop country-specific mine action objectives.

Program: Humanitarian Migrants to Israel
PART Summary	The program provides assistance for resettlement in Israel of humanitarian migrants from the former Soviet Union, countries in Eastern Europe, Africa, and the Near East, and other countries of distress. A program grant to the United Israel Appeal is renegotiated annually.
Improvement Plan Actions	Strengthening long-term and annual targets to ensure continued improvements in efficiency and effectiveness. Maintaining funding level in 2007 despite historically low levels of migrants in order to expedite the migration of Ethiopians.
Status of Actions	FY 2007 budget includes the same level of funding as FY 2006 to expedite the migration of Ethiopians.

Program: Interagency Cooperative Administrative Support Services
PART Summary	This program is a voluntary shared administrative services platform for agencies at U.S. diplomatic facilities overseas. The purpose of program is to provide quality, cost-effective administrative support services through a shared service, full-cost recovery system.
Improvement Plan Actions	Developing specific management strategies and tools to assist service providers in meeting individual and overall global performance targets. Working with State Department and customer agencies to develop a business case analysis format for agencies to justify the self provision of services that could be duplicative of this program.
Status of Actions	Actions taken but not completed.

Program: International Narcotics Control and Law Enforcement Programs, Africa/Asia
PART Summary	This program curbs the impact of international drug traffickers and other crime groups in Asia and Africa on the United States and our allies. The program disrupts the overseas production and trafficking of illicit drugs; coordinates international law enforcement activities; and facilitates stable criminal justice systems.
Improvement Plan Actions	Reconfiguring performance report for crime and drugs to better reflect International Narcotics and Law Enforcement program functions. Linking annual funding requests for each component of the program to relevant program goals and updating annual performance goals as necessary to ensure they remain ambitious.
Status of Actions	Criminal Justice Sector Index currently in pilot stages. FY 2008 Budget Submission will explicitly link program goals to funding requests.

Program: International Narcotics Control and Law Enforcement Programs, Western Hemisphere
PART Summary	This program curbs the impact of international drug traffickers and other crime groups in this hemisphere on the United States and our allies. The program disrupts the overseas production and trafficking of illicit drugs; coordinates international law enforcement activities; and facilitates stable criminal justice systems.
Improvement Plan Actions	Contracting for an independent evaluation of key assistance activities to examine the program's mixed results and lead to corrective actions. Ensuring that the financial management system can report information needed to make effective strategic planning and funding decisions. Linking funding requests for each component of the program to program goals and updating program measure targets as necessary to reflect recent program performance.
Status of Actions	Evaluation currently on hold. Bureau is in the process implementing the new financial management system. FY 2008 Budget Submission will explicitly link program goals to funding requests.

Program: Migration and Refugee Assistance - Other Population, Refugee and Migration Programs
PART Summary	This program addresses refugee and migration needs by providing funding to NGOs and the International Organization for Migration. Protection from gender-based violence and trafficking in persons are high priorities in this program area.
Improvement Plan Actions	Expanding formal monitoring and evaluation of programs for priority activities. Improving presentation of budget information to include stronger links between NGO funding levels and anticipated program performance in protection, assistance, and durable solutions.
Status of Actions	Actions taken but not completed.

Program: Migration and Refugee Assistance - Protection
PART Summary	The United States aims to protect refugees, conflict victims, and internally displaced persons through contributions to the International Committee of the Red Cross and the United Nations High Commissioner for Refugees. Voluntary returns and resettlements are the primary long term solutions for refugee situations.
Improvement Plan Actions	Improving and standardizing the program's budget presentation documents to ensure that budget requests are clearly linked to program goals and performance measures. Reviewing the findings of the 2006 Inspector General's review of the Bureau and address any areas for improvement identified for the protection and durable solutions program.
Status of Actions	Actions taken but not completed.

Program: Military Assistance to New NATO and NATO Aspirant Nations
PART Summary	The program provides U.S. military equipment, services, and training to the governments of countries that have recently joined or been offered membership in the North Atlantic Treaty Organization (NATO) including the Czech Republic, Hungary, Poland, Estonia, Latvia, Lithuania, Bulgaria, and Romania.
Improvement Plan Actions	Pressing new and aspirant NATO nations that are lagging on defense reform efforts to make necessary improvements. Ensuring that all Allies possess the military capabilities required for future NATO Alliance operations.
Status of Actions	All actions completed.

Program: Non-Security Embassy Construction Program
PART Summary	The purpose of the non-security capital construction program is to construct secure, safe, and functional facilities for U.S. Diplomatic and Consulate Missions abroad. Program activities include planning, programming, design, and construction of New Embassy and Consulate Compounds.
Improvement Plan Actions	Restructuring non-security construction program to eliminate redundancy. The program will evolve into a new program called the Strategic Capital Program.
Status of Actions	All actions completed.

Program: Nonproliferation and Disarmament Fund
PART Summary	The Nonproliferation and Disarmament Fund supports projects that halt the proliferation of nuclear, radiological, biological and chemical weapons; destroy existing weapons of mass destruction and related sensitive materials; and control and secure dangerous materials.
Improvement Plan Actions	Evaluating long-term performance measures and working to ensure that all projects approved for program funding meet cost, schedule and performance goals. Decreasing the ratio of administrative costs to overall program level below five percent.
Status of Actions	All actions completed.

Program: Nonproliferation of Weapons of Mass Destruction Expertise
PART Summary	The Nonproliferation of Weapons of Mass Destruction Expertise program seeks to redirect the work of former WMD scientists and technicians in the former Soviet Union and elsewhere from efforts that might harm the U.S. toward peaceful and economically sustaining work.
Improvement Plan Actions	Reviewing the feasibility of long-term tracking of participating scientist activities to demonstrate long-term program success. Engaging Russia and other countries to ensure program continuity and success, and expanding the program to new countries of concern such as Iraq and Libya.
Status of Actions	Ukrainian National Academy of Sciences will raise its financial contributions in 2007. Annual audit planning conference established 2007 audit schedule.

Program: Peace Keeping Operations - Organization for Security and Cooperation in Europe Programs
PART Summary	This program provides funding to the Organization for Security and Cooperation in Europe to support stability operations in the independent states of the Former Soviet Union and southeastern Europe including Bosnia and Herzegovina, and Croatia.
Improvement Plan Actions	Ensuring that managers and program partners are held accountable for key program results. Prioritizing funding for this activity within regional allocations in the Support for East European Democracy and FREEDOM Support Act.
Status of Actions	All actions completed.

Program: President's Emergency Plan For AIDS Relief: Focus Countries
PART Summary	The purpose of the President's Emergency Plan for AIDS Relief, a five year, $15 billion initiative, is to turn the tide against the global AIDS pandemic. The focus country effort is to increase national HIV/AIDS treatment, care and prevention programs in 15 nations of the world where the need is most urgent.
Improvement Plan Actions	Implementing a system to capture program expenditures by country. Working with the Office of the Global AIDS Coordinator to review budget allocations based on performance data and pipeline capacity.
Status of Actions	Office of the Global AIDS Coordinator is using both country performance data as well as pipeline data to develop FY 2007 country budgets.

Program: President's Emergency Plan For AIDS Relief: Global Fund
PART Summary	The Global Fund is an international effort to manage and disburse resources to reduce infections, illness and death from AIDS, tuberculosis and malaria. The United States contributes to this multilateral effort to address these diseases and to encourage other countries to increase their contributions.
Improvement Plan Actions	Working with the Global Fund Secretariat and other donor countries to develop annual performance measures that demonstrate impact and capture data reportedly collected by each grantee. Improving the Global Fund's financial management practices.
Status of Actions	Agreed upon annual performance measures and developed tools to increase the quality of information reported by grant recipients.

Program: President's Emergency Plan For AIDS Relief: Other Bilateral Programs
PART Summary	Other bilateral programs increase the quality and capacity of national HIV/AIDS prevention, treatment, and care programs in up to 90 countries as part of the USG effort to turn the tide against the Global AIDS epidemic.
Improvement Plan Actions	Completing implementation of USAID's new financial management systems discussed above. Providing an aggressive target for the program's long-term measure.
Status of Actions	Working to identify aggressive targets that will effectively capture the long-term outcomes of activities in the other bilateral countries.

Program: Protection of Foreign Missions and Officials
PART Summary	This program ensures the physical protection of visiting dignitaries to the United States. It is the only USG program that reimburses law enforcement for extraordinary protection services to foreign dignitaries and diplomats currently working in or visiting the United States.
Improvement Plan Actions	Providing more consistent data for measures. Linking budget requests to expected performance and outcomes.
Status of Actions	Bureau of Diplomatic Security to conduct management review of the program.

Program: Refugee Admissions to the U.S.
PART Summary	Provides refugees of special humanitarian concern to the U.S. the opportunity to resettle in the United States. Through NGOs and international organizations, the program assists refugees through the overseas admittance process as well as through acclimation to life in the U.S.
Improvement Plan Actions	Working with Congress to increase the budget for this program in order to continue increasing the number of refugees resettled in the U.S. Aligning the budget request with the establishment of the annual ceiling for refugee admissions.
Status of Actions	The Administration will work to more closely align the budget request with the establishment of the annual ceiling for refugee admissions.

Program: Security Assistance for the Western Hemisphere
PART Summary	Security assistance to the Western Hemisphere includes grants to purchase U.S. military equipment, services, and training. These programs strengthen military and political reform, promote ties between military forces, promote counter-drug efforts, and support overall U.S. security goals and objectives.
Improvement Plan Actions	Proposing security assistance funding levels that enable more robust counter-drug programs in Colombia and the Andean region and that promote regional personnel exchanges. Coordinating annual budgets between the State and Defense Departments to develop more specific long-term goals with timeframes.
Status of Actions	All actions completed.

Program: Security Assistance to Sub-Saharan Africa
PART Summary	The U.S. provides a wide range of military assistance to Sub-Saharan Africa countries including equipment, services, and training. This assistance promotes peace and stability, develops indigenous African peacekeeping and humanitarian response capabilities, and creates more professional African militaries.
Improvement Plan Actions	Evaluating and refining the performance measure for these programs to ensure that they provide useful information to inform management, budget and policy decisions. Instituting performance metrics for global peacekeeping training.
Status of Actions	Evaluate and strengthen performance measure to ensure that they inform management, budget and policy decisions.

Program: South Asia Military Assistance
PART Summary	The U.S. provides a wide range of military assistance to countries in South Asia including equipment, services, and training. This assistance promotes peace and stability, develops security forces and creates more professional militaries, and promotes respect for human rights.
Improvement Plan Actions	Incorporating security assistance plans for South Asia countries within the budget justification for military assistance programs. Reviewing South Asia military assistance planning for best practices that can be applied to performance and budgetary planning for assistance to other regions of the world.
Status of Actions	Plan to incorporate security assistance plans into budget justification.

Program: Support for East European Democracy/Freedom Support Act
PART Summary	The Office of the Coordinator of U.S. Assistance to Europe and Eurasia is responsible for strategic planning, budgeting, and performance measurement for U.S. Government assistance to the Central and Eastern European and Eurasian countries intended to promote democratic, economic and other types of reform.
Improvement Plan Actions	Implementing recommendations of a recently conducted evaluation, including further clarifying and communicating the Coordinator's mandate and improving relations with regional program management. Finalizing guidance to address issues of coordination, oversight of performance, and resource allocation and disseminating to all involved in U.S. assistance to Europe and Eurasia.
Status of Actions	All actions completed.

Program: Terrorist Interdiction Program
PART Summary	The Terrorist Interdiction Program provides foreign governments with a secure database system that enables border control officials to quickly identify and detain or track suspect persons seeking to cross their borders and collect, compare, and analyze traveler data.
Improvement Plan Actions	Taking action to tie funding requests to key indicators of the program. Improving coordination with other complementary USG programs to ensure that a comprehensive approach is pursued to address a host nation's border control vulnerabilities.
Status of Actions	Actions taken but not completed.

Program: United Nations High Commissioner for Refugees
PART Summary	The United States' contribution to the United Nations High Commissioner for Refugees is a major component of the State Department's comprehensive response to the protection and assistance needs of refugees.
Improvement Plan Actions	Supporting the protection activities and initiatives of the High Commissioner for Refugees. Finalizing implementation of financial management and supply chain system.
Status of Actions	Actions taken but not completed.

Program: Visa and Consular Services
PART Summary	The program protects U.S. citizens in U.S. and abroad and safeguards U.S. borders through programs, processes and systems. Consular Affairs administers laws, formulates regulations and implements policies relating to the adjudication of visa and passport applications and a broad range of consular services provided to U.S. citizens.
Improvement Plan Actions	Implementing new surcharges to address shortfalls in fee revenues and to pay for initiatives. Implementing e-passport and developing travel document options in consultation with other relevant agencies.
Status of Actions	Actions taken but not completed.

Program: Worldwide Security Upgrades
PART Summary	Supports U.S. foreign policy objectives by providing a secure work environment through the protection of American lives, property and information overseas and domestically from attacks by foreign terrorist and other harmful entities.
Improvement Plan Actions	Presenting resource requests in a complete and transparent manner; and linking resources to program activities. Reviewing on-going versus new programs and initiatives in relation to the budget in order to improve prioritization.
Status of Actions	Actions taken but not completed.

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