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Required Supplementary Information


Bureau of the Comptroller and Global Financial Services
Report
December 16, 2013

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Combining Schedule of Budgetary Resources

Department of State Combining Schedule of Budgetary Resources
For the Year Ended September 30, 2013
(dollars in millions)
  Administration
of Foreign
Affairs
International Organizations International Commissions Foreign Assistance Other Total
Budgetary Resources:            
Unobligated balance brought forward, October 1 $8,610 $64 $91 $1,447 $7,269 $17,481
Adjustment to unobligated balance brought forward, October 1 (1) (14) (4) (19)
Unobligated balance brought forward, October 1, as adjusted 8,609 64 91 1,433 7,265 17,462
Recoveries of prior year unpaid obligations 1,336 8 9 74 290 1,717
Other changes in unobligated balance (36) (5) (1) (268) (167) (477)
Unobligated balance from prior year budget authority, net 9,909 67 99 1,239 7,388 18,702
Appropriations (discretionary and mandatory) 13,555 3,386 113 1,436 12,977 31,467
Borrowing authority (discretionary and mandatory) 1 1
Spending authority from offsetting collections (discretionary and mandatory) 10,280 12 63 39 10,394
Total Budgetary Resources $33,745 $3,453 $224 $2,738 $20,404 $60,564
Status of Budgetary Resources:            
Obligations incurred $23,196 $3,184 $142 $1,945 $10,224 $38,691
Unobligated balance, end of year:            
Apportioned 9,323 269 75 654 9,688 20,009
Exempt from apportionment 354 354
Unapportioned 872 7 139 492 1,510
Unobligated balance, end of year 10,549 269 82 793 10,180 21,873
Total Status of Budgetary Resources $33,745 $3,453 $224 $2,738 $20,404 $60,564
Change in Obligated Balance:            
Unpaid Obligations:            
Unpaid obligations, brought forward, Oct 1 (gross) $12,794 $156 $71 $1,324 $13,198 $27,543
Adjustments to unpaid obligations, start of year (+ or -) (26) 14 160 148
Obligations incurred 23,196 3,184 142 1,945 10,224 38,691
Outlays (gross) (-) (22,010) (3,015) (124) (1,279) (11,573) (38,001)
Recoveries of prior year unpaid obligations (-) (1,336) (8) (9) (74) (290) (1,717)
Unpaid obligations, end of year (gross) $12,618 $317 $80 $1,930 $11,719 $26,664
Uncollected payments:            
Uncollected customer payments from Federal sources, brought forward, October 1 (-) $(680) $— $(3) $(1) $(100) $(784)
Change in uncollected customer payments from Federal sources (+ or -) (102) (4) 18 (88)
Uncollected customer payments from Federal sources, end of year (-) $(782) $— $(7) $(1) $(82) $(872)
Memorandum (non-add) entries            
Obligated balance, start of year (+ or -) $12,088 $156 $68 $1,337 $13,258 $26,907
Obligated balance, end of year (+ or -) $11,836 $317 $74 $1,928 $11,637 $25,792
Budget Authority and Outlays, Net:            
Budget authority, gross (discretionary and mandatory) $23,836 $3,386 $125 $1,499 $13,016 $41,862
Actual offsetting collections (discretionary and mandatory) (-) (10,212) (8) (63) (44) (10,327)
Change in uncollected customer payments from Federal sources (discretionary and mandatory) (+ or -) (102) (4) 18 (88)
Budget authority, net (discretionary and mandatory) $13,522 $3,386 $113 $1,436 $12,990 $31,447
Outlays, gross (discretionary and mandatory) $22,010 $3,015 $124 $1,279 $11,573 $38,001
Actual offsetting collections (discretionary and mandatory) (-) (10,212) (8) (63) (44) (10,327)
Outlays, net (discretionary and mandatory) 11,798 3,015 116 1,216 11,529 27,674
Distributed offsetting receipts (-) (452) (452)
Agency outlays, net (discretionary and mandatory) $11,346 $3,015 $116 $1,216 $11,529 $27,222

Deferred Maintenance for the Fiscal Year Ended
September 30, 2013

The Department occupies more than 3,014 government-owned or long-term leased real properties at more than 270 overseas locations and IBWC. It uses a condition assessment survey method to evaluate the asset's condition, and determine the repair and maintenance requirements for its overseas buildings and IBWC properties.

SFFAS No. 6, Accounting for Property, Plant, and Equipment, requires that deferred maintenance (measured using the condition survey method) and the description of the requirements or standards for acceptable operating condition be disclosed. Fundamentally, the Department considers all of its overseas facilities to be in an "acceptable condition" in that they serve their required mission. Adopting standard criteria for a classification of acceptable condition is difficult due to the complex environment in which the Department operates.

From a budgetary perspective, funding for maintenance and repair has been insufficient in the past. As a result, the Department has identified current maintenance and repair backlogs of $148 million in 2013 and $143 million in 2012 for buildings and facilities-related equipment and heritage assets that have not been funded.

Heritage Assets

The condition of the Department's heritage assets is based on professional conservation standards. The Department performs periodic condition surveys to ensure heritage assets are documented and preserved for future generations. Once these objects are conserved, regular follow-up inspections and periodic maintenance treatments are essential for their preservation. The categories of condition are Poor, Good, and Excellent.

Condition of Heritage Assets
As of September 30, 2013
Category Number of Assets Condition
Diplomatic Reception Rooms Collection 1,782 Good to Excellent
Art Bank Program 2,425 Good to Excellent
Art in Embassies Program 1,054 Good to Excellent
Cultural Heritage Collection 17,900 Good to Excellent
Library Rare & Special Book Collection 1,061 Poor to Good
Secretary of State's Register of Culturally Significant Property 25 Poor to Excellent
U.S. Diplomacy Center 2,827 Good to Excellent
Blair House 2,616 Good to Excellent

 




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