U.S. Department of State

Format Number:

OSF 3, 4, 5, and 6 in conjunction with OSF 8

7.

Subject:

Removal, replacement, or addition of sensors or amendment of technical information on sensors installed on designated aircraft

Reference:

Article IV, para 12; Annex B, Section I

Submitted by:

Applicable State Party

Submitted to:

All other States Parties

Timeframe:

90 days prior

Format Number:

OSF 8 in conjunction with OSF 3, 4, 5, and 6

8.

Subject:

Concern that any sensor or its associated equipment installed on an aircraft does not correspond to those certified

Reference:

Article IV, para 13

Submitted by:

Concerned State Party or Group

Submitted to:

All other States Parties

Timeframe

When necessary

Format Number:

OSF 7

9.

Subject:

Designation/addition of observation aircraft type or model and its installed sensors

Reference:

Article V, para 2; Annex C

Submitted by:

Applicable State Party

Submitted to:

All other States Parties

Timeframe:

30 days prior

Format Number:

OSF8 in conjunction with OSF 3, 4, 5, and 6

10.

Subject:

Deletion of designated aircraft types or models

Reference:

Article V, para 3

Submitted by:

Applicable State Party

Submitted to:

All other States Parties

Timeframe:

90 days prior

Format Number:

OSF 9

11.

Subject:

Exercise of right of observed party to provide observation aircraft for observation flight

Reference:

Article VI, Section I, para 3; Annex H, para 4

Submitted by:

Applicable State Party/Group

Submitted to:

States Parties/Groups planning to conduct observation flights over its territory

Timeframe:

No later than seven days following notification pursuant to Annex H, para 4

Format Number:

OSF 10

12.

Subject:

Diplomatic clearance numbers and language(s) to be used

Reference:

Article VI, Section I, para 4

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

No later than 90 days after Treaty signature

Format Number:

OSF 11

13.

Subject:

Notification of intent to conduct an observation flight

Reference:

Article VI, Section I, para 5 and para 8

Submitted by:

State Party or Group intending to conduct an observation flight

Submitted to:

Observed Party and all other States Parties

Timeframe:

No less than 72 hours prior to ETA at POE

Format Number:

OSF 12

14.

Subject:

Acknowledgement of receipt of notification of intent to conduct an observation flight

Reference:

Article VI, Section I, para 6

Submitted by:

Observed Party

Submitted to:

Observing Party

Timeframe:

Within 24 hours

Format Number:

OSF 13

15.

Subject:

Mission report on observation flight

Reference:

Article VI, Section I, para 21

Submitted by:

Observing Party

Submitted to:

All other States Parties

Timeframe:

Within Seven days after departure from the point of exit

Format Number:

OSF 14

16.

Subject:

Mission plan

Reference:

Article VI, Section II, paras 1-6; Article VIII, Section I, para 6

Submitted by:

Observing Party

Submitted to:

Observed Party

Timeframe:

After arrival at the Open Skies airfield

Format Number:

OSF 15

17.

Subject:

Notification of observation flights approaching borders of other States

Reference:

Article VI, Section II, para 7

Submitted by:

Observed Party

Submitted to:

Applicable States

Timeframe:

Observed Party's option

Format Number:

Format not required

18.

Subject:

Transit flights

Reference:

Article VII, para 2

Submitted by:

Observing Party

Submitted to:

State Party to be transited

Timeframe:

When notifying Observed Party by OSF 12

Format Number:

OSF 16

19.

Subject:

Problems detected during inspection of sensor aperture covers or other inhibiting devices during transit stopover

Reference:

Article VII, para 3

Submitted by:

Transited State Party

Submitted to:

All other States Parties

Timeframe:

Promptly

Format Number:

OSF 35 (Miscellaneous)

20.

Subject:

Prohibition of an observation flight

Reference:

Article VIII, Section I, para 3

Submitted by:

Observed Party

Submitted to:

All other States Parties

Timeframe:

Within seven days of the prohibition

Format Number:

Format not required

21.

Subject:

Decline to conduct an observation flight

Reference:

Article VIII, Section I, para 6

Submitted by:

Observing Party

Submitted to:

All other States Parties

Timeframe:

Within seven days after departure

Format Number:

Format not required

22.

Subject:

Request for copies (duplicates) of the data collected by sensors during an observation flight

Reference:

Article IX, Section IV

Submitted by:

Requesting State Party

Submitted to:

Observing Party, information copy to the Observed Party

Timeframe:

When desired

Format Number:

OSF 17

23.

Subject:

Initial list of designated personnel for observation flights including those monitoring the processing of sensor output

Reference:

Article XIII, Section I, para 1

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

Same time as depositing instrument of ratification

Format Number:

OSF 18

24.

Subject:

Amendments to list of designated personnel for observation flights including those monitoring the processing of sensor output

Reference:

Article XIII, Section I, para 1

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

Within 30 days after EIF and once every six months thereafter

Format Number:

OSF 19

25.

Subject:

Non-acceptance of persons on list of designated personnel for observation flights

Reference:

Article XIII, Section I, para 2

Submitted by:

State Party reviewing the list

Submitted to:

State Party providing the list

Timeframe:

No later than 30 days after receipt

Format Number:

OSF 20

26.

Subject:

Decision to terminate the BENELUX arrangement

Reference:

Article XIV, para 2

Submitted by:

Benelux States Parties

Submitted to:

All other States Parties

Timeframe:

At least 60 days prior to the 31 December that the termination will take effect

Format Number:

Format not required

27.

Subject:

State Party notifying its intent to withdraw from the Treaty

Reference:

Article XV, para 2

Submitted by:

State Party intending to withdraw

Submitted to:

Either Depositary and all other States Parties

Timeframe:

At least six months in advance of intended withdrawal

Format Number:

Format not required

28.

Subject:

Depositary notifying other signatories that a State Party intends to withdraw from the Treaty

Reference:

Article XV, para 2 and Article XVII, para 7(E)

Submitted by:

Depositary

Submitted to:

All other States Parties

Timeframe:

Promptly

Format Number:

Format not required

29.

Subject:

Convening of a conference on withdrawal

Reference:

Article XV, para 3

Submitted by:

Depositary

Submitted to:

All other States Parties

Timeframe:

No less than 30 days and no more than 60 days after receipt of a notification of withdrawal

Format Number:

Format not required

30.

Subject:

Proposal to amend the Treaty

Reference:

Article XVI, para 1

Submitted by:

Any State Party

Submitted to:

Either Depositary

Timeframe:

When desired

Format Number:

Format not required

31.

Subject:

Proposal to amend the Treaty

Reference:

Article XVI, para 1

Submitted by:

Either Depositary

Submitted to:

All States Parties

Timeframe:

After Receipt of Proposal

Format Number:

Format not required

32.

Subject:

Request to convene an amendment conference

Reference:

Article XVI, para 1; Article XVII, para 7(D)

Submitted by:

Any State Party

Submitted to:

Either Depositary

Timeframe:

When desired

Format Number:

Format not required

33.

Subject:

Convening of an amendment conference

Reference:

Article XVI, para 1; Article XVII, para 7(D)

Submitted by:

Depositary

Submitted to:

All other States Parties

Timeframe:

No earlier than 30 days and no later than 60 days after receipt of three requests to convene a conference

Format Number:

Format not required

34.

Subject:

Approval of proposed amendment

Reference:

Article XVI, para 2

Submitted by:

Each State Party

Submitted to:

Either Depositary

Timeframe:

Within 90 days after circulation of the proposed amendment

Format Number:

Format not required

35.

Subject:

Request for a Treaty review conference

Reference:

Article XVI, para 3

Submitted by:

Any State Party

Submitted to:

Either Depositary

Timeframe:

When desired

Format Number:

Format not required

36.

Subject:

Treaty review conference

Reference:

Article XVI, para 3

Submitted by:

The Depositaries

Submitted to:

All other States Parties

Timeframe:

Whenever requested by no less than three States Parties and three years after EIF and at five-year intervals thereafter

Format Number:

Format not required

37.

Subject:

Notification of the deposit of an instrument of ratification (or accession)

Reference:

Article XVII, para 7(A), (C)

Submitted by:

The Depositaries

Submitted to:

All other States Parties

Timeframe:

Promptly

Format Number:

Format not required

38.

Subject:

Date of entry into force of the Treaty, or entry into force for each State Party that subsequently ratifies it or accedes to it

Reference:

Article XVII, para 7(A), (C)

Submitted by:

The Depositaries

Submitted to:

All other States Parties

Timeframe:

Promptly

Format Number:

Format not required

39.

Subject:

Information on application for accession

Reference:

Article XVII, para 7(B)

Submitted by:

The Depositaries

Submitted to:

All other States Parties

Timeframe:

Promptly

Format Number:

Format not Required

40.

Subject:

Date of entry into force of amendments

Reference:

Article XVII, para 7(F)

Submitted by:

The Depositaries

Submitted to:

All other States Parties and Chairman of the OSCC

Timeframe:

Promptly

Format Number:

OSF 21

41.

Subject:

Certification period

Reference:

Annex D, Section I, para 3

Submitted by:

States Parties with observation aircraft

Submitted to:

All other States Parties

Timeframe:

No less than 60 days in advance of the certification period

Format Number:

OSF 22

42.

Subject:

Intent to participate in certification of observation aircraft and its installed sensors

Reference:

Annex D, Section I, para 4

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

No later than ten days after receipt of notification of the certification period

Format Number:

OSF 23

43.

Subject:

Information on participation in certification

Reference:

Annex D, Section I, para 5

Submitted by:

Participating States Parties

Submitted to:

State Party(s) conducting the certification

Timeframe:

No less than 30 days prior to commencement of the certification

Format Number:

OSF 24

44.

Subject:

Information on sensor(s) for certification

Reference:

Annex D, Section I, para 6

Submitted by:

State Party(s) conducting the certification

Submitted to:

All participating States Parties

Timeframe:

No less than 14 days prior to commencement of the certification

Format Number:

Format not required

45.

Subject:

Certification Report

Reference:

Annex D, Section I, para 7; Section IV, para 1-3

Submitted by:

State Party(s) conducting the certification in co-ordination with participating States Parties

Submitted to:

All States Parties

Timeframe:

Upon completion

Format Number:

OSF 25

46.

Subject:

Information on film processors, duplicators or photographic film

Reference:

Annex D, Section II, para 3(A); Annex K, Section I, para 1,2

Submitted by:

State Party conducting the certification

Submitted to:

All other participating States Parties

Timeframe:

Prior to commencement of the ground examination phase of certification

Format Number:

No format required

47.

Subject:

Diagrams of calibration targets

Reference:

Annex D, Appendix 1, Section I, para 5

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

Format Number:

Format not required

48.

Subject:

Changes to designation of sites

Reference:

Annex E, para 4

Submitted by:

Any State Party

Submitted to:

All other States Parties

Timeframe:

No less than 90 days before changes become effective

Format Number:

OSF 26

49.

Subject:

Pre-flight inspection report

Reference:

Annex F, Section I, para 10; Section II, para 10

Submitted by:

Observing and Observed Party

Submitted to:

Not Applicable

Timeframe:

Upon completion of pre-flight inspection

Format Number:

Format not required

50.

Subject:

Intention to use all or part of active quota during the following year

Reference:

Annex H, para 1

Submitted by:

Each State Party may submit

Submitted to:

All other States Parties

Timeframe:

No later than 1 November each year

Format Number:

OSF 27

51.

Subject:

Sequence of observation flights following consultation

Reference:

Annex H, para 3

Submitted by:

One consulting State Party on behalf of all consulting States Parties

Submitted to:

All States Parties

Timeframe:

No later than 15 November, 15 February, 15 May and 15 August respectively

Format Number:

OSF 28

52.

Subject:

Request for information and sources of information on airspace structures, hazardous airspace, and airfields and their arrival and departure procedures.

Reference:

Annex I, para 1

Submitted by:

Each State Party

Submitted to:

Each State Party from whom they want information on airspace structures, hazardous airspace, and airfields and their arrival and departure procedures.

Timeframe:

No earlier than 90 days after entry into force of the Treaty

Format Number:

OSF 29

53.

Subject:

Information on airspace structures, hazardous airspace, and on airfields and their arrival and departure procedures

Reference:

Annex I, para 1

Submitted by:

Each State Party upon request

Submitted to:

Requesting States Parties

Timeframe:

No later than 30 days after request, which can occur no earlier than 90 days after EIF

Format Number:

Format not required.

54.

Subject:

Change of information on airspace structures, hazardous airspace, and on airfields and their arrival and departure procedures

Reference:

Annex I, para 2

Submitted by:

Each State Party

Submitted to:

States Parties who have requested such information

Timeframe:

Promptly upon changes

Format Number:

Format not required

55.

Subject:

Announcement of the sources of information on airspace structures, hazardous airspace, and on airfields and their arrival and departure procedures

Reference:

Annex I, para 3

Submitted by:

Each State Party

Submitted to:

All other States Parties

Timeframe:

No later than 90 days after EIF

Format Number:

OSF 30

56.

Subject:

Request for unexposed samples of photographic film, chemicals for processing, and instructions for processing and duplication.

Reference:

Annex K, Section I, para 3

Submitted by:

Requesting State Party

Submitted to:

Other States Parties

Timeframe:

When desired

Format Number:

OSF 31

57.

Subject:

Request for extraordinary session of OSCC

Reference:

Annex L, Section I, para 3

Submitted by:

Requesting State Party

Submitted to:

Chairman of the OSCC

Timeframe:

When desired

Format Number:

OSF 32

58.

Subject:

Extraordinary session of OSCC

Reference:

Annex L, Section I, para 3

Submitted by:

Chairman of the OSCC

Submitted to:

All States Parties

Timeframe:

Promptly upon request by one or more States Parties

Format Number:

OSF 33

59.

Subject:

Modification of all or part of past year's active quota distribution

Reference:

Annex L, Section II, para 1

Submitted by:

Any States Party

Submitted to:

All other States Parties and Chairman of the OSCC

Timeframe:

By 1 October each year

Format Number:

OSF 34

60.

Subject:

Miscellaneous

Reference:

None

Submitted by:

Any State Party or Group of State Parties

Submitted to:

Any or all State Parties or Groups of State Parties

Timeframe:

As necessary

Format Number:

OSF 35

61.

Subject:

Notification of Costs of Goods at Cologne Airport, FRG

Reference:

Agreement on Costs

Submitted by:

Depositaries

Submitted to:

All State Parties

Timeframe:

No later than January 31 each year

Format Number:

No format required

62.

Subject:

Notification of Costs of Recording Media and Chemicals Expended in Processing

Reference:

Agreement on Costs

Submitted by:

Depositaries

Submitted to:

All State Parties

Timeframe:

No later than January 31 each year

Format Number:

No format required

63.

Subject:

Request for Approval of Transfer of Part or All of Active Quote to Other States Parties

Reference:

Article III, Section I, para 9

Submitted by:

State Party or Group of State Parties intending to transfer active quotas

Submitted to:

Observed State Party over whom quota is active

Timeframe:

Promptly

Format Number:

OSF 36

64.

Subject:

Approval or Disapproval of Transfer of Part of All of Active Quota to Other States Parties

Reference:

Article III, Section I, para 9

Submitted by:

Observed State Party to whom request for approval of transfer was submitted

Submitted to:

States Parties requesting approval to transfer active quotas over Observed State Party

Timeframe:

Promptly

Format Number:

OSF 37

65.

Subject:

Inspection of sensor aperture covers or other inhibiting devices during transit stopover

Reference:

Article VII, para 3

Submitted by:

Transited State Party at which stopover occurred (voluntarily by request)

Submitted to:

Requesting transited State Party(s)

Timeframe:

Promptly

Format Number:

OS 35 (Miscellaneous)