Contractor Resources

Mandatory Training and Acknowledgement of Department Anti-Harassment Policy

At home and abroad, the Department of State has a stated commitment to preventing and addressing sexual harassment. This commitment extends to grantees and participants in Department-funded exchanges and assistance programs and to all contractors supporting the Department as well as direct-hire employees. It is an important element of the expectations for Professional Conduct that are referenced in our Blanket Purchase Agreements for Language Services. In keeping with this commitment, all contractors and employees have been instructed to watch the Department's Office of Civil Rights' video presentation concerning sexual harassment. All LS Contractors must watch the video and acknowledge the Department's anti-harassment policy in LSMX by 11:59 PM on May 25, 2018. For more details, log in to LSMX or review a copy of the acknowledgement statement and instructions for acknowledging the policy in LSMX. A pamphlet from the International Visitors Leadership Program provides more details on the Department's response.

 

New "Rules of Behavior" for Using LSMX

Our new program management system, known as LSMX, lets us share information with you outside of our internal computer networks. To protect the security of that information, all LSMX users must read and agree to the system's "Rules of Behavior" in LSMX by no later than December 30, 2017. Links to the text of the Rules of Behavior and instructions for signing the document in LSMX are posted on our website and will be sent out by e-mail on December 22.

New Blanket Purchase Agreements

Effective October 1, 2017, Basic Ordering Agreements for Language Services are being replaced by Blanket Purchase Agreements (BPAs). Links to a sample copy of the new BPA with clauses and instructions on electronically signing and generating a copy of your BPA in LSMX were included in e-mails with FY-18 rate information October 10-11.

Voucher and Report Submission:

INVOICING/SALARY VOUCHERS: Effective March 28, 2016, all Work Orders will have a second page labelled "Contractor Invoice." This page is pre-populated with information from the Work Order for your assignment. Use this invoice instead of the Salary Voucher (form DS-3023, "Public Voucher for Language Services") to request payment for assignments. Once you've signed and scanned your request for payment (in either format), complete an Invoice Cover Sheet in Excel and send both attachments to: AEXFMDInvoices@state.gov. Please include your name and job number in the subject line of the email.

ECA REPORTS: ECA reports are due within 15 days of completing an assignment. Email a copy of the report to the ECA program officers, your assigning officers, and LS-ECAREPORTS@state.gov. Please include your name and job number in the subject line of the email.

TRAVEL VOUCHERS: If you received a Travel Authorization for assignment travel, you have five days after completion of travel to submit a signed and scanned travel voucher (form SF-1012) and supporting documentation by e-mail to lstravelvouchers@state.gov. Please include your name and travel order number in the subject line of the email.

Instructions for Acknowledging Policy in LSMX
Acknowledgement of Anti-Harassment Policy
IVLP Sexual Harassment Pamphlet
Signing "Rules of Behavior" in LSMX
LSMX Access Requirement - Rules of Behavior
Accepting FY-18 Blanket Purchase Agreement in LSMX
Sample LS Blanket Purchase Agreement and Clauses
Updated Invoice Approval Form
Submitting Invoices and Salary Vouchers
Guidance for LS contractors on Educational and Cultural Exchanges (Greenbook)
Welcome Packet.docx
Security Clearance Information
Contractor Application Form ds7651
E2 Solutions Tips
E2 Solutions Reservation Guide
E2 Solutions Guide
Changes to Banking Information and SAM
SAM Tips
Emergency Notification Information Card
ACH Vendor Form