Submission Guidelines

Contacts


TYPES OF SUBMISSIONS (5 options)

POST OF THE MONTH (POM)

  • POM is our flagship segment. These pieces are commissioned many months in advance.

  • Word count: 1,400-1,600

  • Photos: 7-10 high-res photos with captions and attribution

  • Video (optional): must be captioned

  • Byline: name, title, office, etc.

 

OFFICE SPOTLIGHT (OS)

  • What is the essence of your office’s contribution to the overall Department mission? Use anecdotes and other narrative devices.

  • Word count: 700-800

  • Photos: 4-6 high-res photos with captions and attribution

  • Video (optional): must be captioned

  • Byline: name, title, office, etc.

 

FEATURE

  • Narrative journalism that tells a story.

  • Word count: 800-1,200

  • Photos: 7-10 high-res photos with captions and attribution

  • Video (optional): must be captioned

  • Byline: name, title, office, etc.

 

IN THE NEWS (ITN)

  • ITNs highlight a success at post, a new initiative or some other snapshot into Department culture.

  • Word count: 270-300

  • Photos: One high-res photo with caption and attribution

  • Video (optional): must be captioned

  • Byline: name, title, office, etc.

 

IN BRIEF (IB)

  • IBs are all about the photo (or video). They feature one striking, high-resolution, well-composed photo (or video), along with a short caption.

  • The caption consists of a couple context-heavy sentences: Who, what, when, where, why, how.

  • Video (captioned): an alternative to the photo requirement.



TIMELINE

  • Deadline: the 20th, two months prior (e.g., a submission for the March issue must arrive no later than Jan. 20)

  • We usually cannot guarantee publication in specific issues.

 

SUBMISSION GUIDELINES:

    • Article

    • Photos/graphics

    • Photo captions

    • Clearance


PHOTOS

  • Quality: High quality original photos

  • File names: “Image 1,” “Image 2,” “Image 3,” etc.

    • Please do not include captions or any other text in the file name

  • Captions: Must correspond to the numbered photos.

    • Use complete sentences: Who is pictured? Where? Why? When?

  • Attribution: Who took the photo? (full name)

  • No watermarked/copyrighted images

  • Don’t embed photos in Word doc; instead, send each image as an individual file.

 

CLEARANCE

  • Submissions must include appropriate clearances

  • List name(s) and title(s) in separate Word doc.


STYLE/FORMAT

  • We edit all submissions and share changes with author.

  • We adhere to AP Style.


REVIEW

Please review recent pieces before drafting your piece.