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Following a temporary pause due to the impact of the COVID-19 pandemic, the PEPFAR Country/Regional Operational Plan (COP/ROP) 2021 planning process resumed on April 1, 2021.  PEPFAR is firmly committed to ensure that collaborative, transparent, and data-driven COP/ROP 2021 plans are completed in every PEPFAR-supported country and region and that there is no disruption in HIV services at the start of fiscal year (FY) 2022.

The Biden-Harris Administration is fully committed to and supportive of PEPFAR’s mission to control the HIV/AIDS epidemic as successfully led and managed by the State Department, executed through U.S. government implementing agencies, and conducted in close collaboration with our many partners and communities around the globe. COP/ROP 2021 will reflect and incorporate new policies prioritized by the Biden-Harris Administration, including rescission of the Mexico City Policy, reengagement with the World Health Organization, and others that are relevant to PEPFAR.

The significant time and effort already invested by PEPFAR teams and partners to inform programmatic direction in line with the existing FY 2021 planning level budgets is being well utilized in the resumption of COP/ROP 2021 planning. The resumption of COP/ROP 2021 builds upon this good work and delivers a much shortened and streamlined process that continues to prioritize meaningful and transparent dialogue with partner governments, multilaterals, and civil society, to the greatest extent feasible given the unprecedented situation of COVID-19.

The PEPFAR COP/ROP 2021 process is shorter and much more flexible than in previous years as is summarized below.

  • April 1-14, 2021: Preparations and deliberations within the U.S. government interagency and partners.
  • April 15-29, 2021: Maximum of 2 days (4 hours per day) of virtual planning/review meetings for all countries and regions focused on their respective priority areas, occurring on a rolling basis.  Countries and regions have the flexibility to self-select earlier dates within this window if they are closer to completion. Those that feel they need more time can self-select later dates within this window.
  • May 3-21, 2021: Streamlined tool completion, submission and approvals for each country or region occur on a rolling basis. Countries and regions have the flexibility to complete their COP/ROP 2021 process sooner than May 3, if they wish.

Following COP/ROP 2021 headquarters approvals, PEPFAR will work through the summer months to move expeditiously through the required processes of Congressional notifications, approvals, and transfer of funds to implementing agencies in advance of the beginning of FY 2022.

PEPFAR is deeply grateful to all of its teams and partners for their continued flexibility, patience, and commitment to ensuring access to life-saving HIV services around the globe.


COP/ROP 2021 Planning Meeting Schedule (Washington DC-USA/EST)
PEPFAR Operating Unit Planning Meeting Day 1 Planning Meeting Day 2
Angola Wednesday, April 21, 2021 Thursday, April 22, 2021
Asia Regional Program* Monday, April 19, 2021 Tuesday, April 20, 2021
Botswana Wednesday, April 28, 2021 Thursday, April 29, 2021
Burundi Thursday, April 15, 2021 Friday, April 16, 2021
Cameroon Tuesday, April 27, 2021 Wednesday, April 28, 2021
Caribbean Region Wednesday, April 28, 2021 Thursday, April 29, 2021
Central America Region Monday, April 26, 2021 Tuesday, April 27, 2021
Central America Region (Venezuela) Tuesday, May 4, 2021 Wednesday, May 5, 2021
Côte d’Ivoire Monday, April 26, 2021 Tuesday, April 27, 2021
Dominican Republic Tuesday, April 20, 2021 Wednesday, April 21, 2021
Democratic Republic of Congo Thursday, April 22, 2021 Friday, April 23, 2021
Eswatini Tuesday, April 20, 2021 Wednesday, April 21, 2021
Ethiopia Thursday, April 15, 2021 Friday, April 16, 2021
Haiti Wednesday, April 28, 2021 Thursday, April 29, 2021
Kenya Tuesday, April 20, 2021 Wednesday, April 21, 2021
Lesotho Thursday, April 15, 2021 Friday, April 16, 2021
Malawi Monday, April 26, 2021 Tuesday, April 27, 2021
Mozambique Wednesday, April 21, 2021 Thursday, April 22, 2021
Namibia Tuesday, April 20, 2021 Wednesday, April 21, 2021
Nigeria Monday, April 26, 2021 Tuesday, April 27, 2021
Rwanda Monday, April 26, 2021 Tuesday, April 27, 2021
South Africa Wednesday, April 21, 2021 Thursday, April 22, 2021
South Sudan Thursday, April 15, 2021 Friday, April 16, 2021
Tanzania Tuesday, April 27, 2021 Wednesday, April 28, 2021
Uganda Monday, April 26, 2021 Tuesday, April 27, 2021
Ukraine Thursday, April 15, 2021 Friday, April 16, 2021
Vietnam** Wednesday, April 21, 2021 Thursday, April 22, 2021
West Africa Region Wednesday, April 21, 2021 Thursday, April 22, 2021
Zambia Wednesday, April 28, 2021 Thursday, April 29, 2021
Zimbabwe Monday, April 26, 2021 Tuesday, April 27, 2021
* Tuesday, April 20 – Wednesday, April 21 2021 and Thursday, May 6 Bangkok Time
** Thursday, April 22 – Friday, April 23 and Friday, May 14 2021 Vietnam Time

 

U.S. Department of State

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