The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII). A PIA is an analysis of how information is handled to:
- ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
- determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
- examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.
The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency’s privacy program. For systems that collect information from or about the public, the PIA is posted on the Department’s website as notice to the public of the existence and character of the system.
Adoptions Tracking Service (ATS)
CGI Atlas GSS Support System [301 KB]
Charleston UiPath Orchestrator (UiPath Orchestrator) [195 KB]
Consular Affairs Crisis Management System (CACMS) PIA [218 KB]
Consular Consolidated Database (CCD) [283 KB]
Consular Data Information Transfer System (CDITS) [340 KB]
Consular Electronic Application Center (CEAC) [235 KB]
Consular Launchpad for Enterprise Analytics and Reporting (CLEAR) [164 KB]
Consular Lookout & Support System (CLASS) PIA [209 KB]
- CLASS External Interface (CXI)
- Enterprise CLASS (eCLASS)
- Interface CLASS (iCLASS)
- Telecommunications Manager (TCM)
- webCLASS
ConsularOne Application and Data (CA CAD) [553 KB]
ConsularOne Database Infrastructure [552 KB]
ConsularOne Platform-Infrastructure (CPI) PIA [257 KB]
Cross Domain Solution (CDS) [198 KB]
Document Authentication Review Tracking Services (CA-DARTS) [203 KB]
Defense Export Control and Compliance System (DECCS) [248 KB]
Diplomatic Clearance Application System (DCAS) [335 KB]
Diplomatic Security Evidence and Property System (DSEPS) [285 KB]
Diplomatic Security Federal Bureau of Investigations Connectivity (DS FBIC) [340 KB]
Diplomatic Security General Support System Platform-as-a-Service (DS G-PaaS) [274 KB]
Diplomatic Security – Training Management System (DS-TMS) [251 KB]
Diversity Visa Information System (DVIS) [375 KB]
Document Imaging System (DIS) PIA [204 KB]
DocuSign (Docusign Federal) [249 KB]
DOS Email Systems (Email) [178 KB]
DoS SharePoint Services – OpenNet (DoSSS – O) [278 KB]
DS Business Services Suite (DS BSS) [203 KB]
DSS Task Tracker – Unclassified (TASKR-U) PIA [207 KB]
ECA Program Management and Outreach System (ECA-PMOS) [222 KB]
Electronic Consular Report of Birth Abroad (eCRBA) PIA [195 KB]
Electronic Diversity Visa (eDV) [233 KB]
Electronic Medical Records System (EMED) [348 KB]
eMED 02.06.00 (eMED) PIA [226 KB]
Electronic Passport Application Form Internet Website (2DB) [278 KB]
EMC Avamar – Data Offshoring (Doff) [212 KB]
Enterprise Payment Service (EPS) [410 KB]
Electronic Visa Application Form (EVAF) [214 KB]
eRecords Management System (eRecords) [76 KB]
Foreign Affairs Network (FAN) PIA [173 KB]
Foreign Service Officer Test (FSOT) [236 KB]
Frankfurt Investigations Database (Frankfurt-ID) [115 KB]
Front End Processor (FEP) PIA [206 KB]
FSI Cornerstone (FSICS) [267 KB]
Gateway to State (GTS) PIA [213 KB]
GDIT Yatri GSS Support System (Yatri) PIA [246 KB]
Global Foreign Affairs Compensation System (GFACS) PIA [159 KB]
Holocaust Deportation Claims Tracking System (HDCTS) [68 KB]
Human Resources Network (HRNet) [218 KB]
Identity Management System (IDMS) [181 KB]
Immigrant Visa Information System (IVIS) [198 KB]
Integrated Biometric System (IBS) [195 KB]
Integrated Logistics Management System (ILMS) PIA [348 KB]
Integrated Personnel Management System (IPMS) [320 KB]
Integrated Security and Suitability System (IS3) PIA [438 KB]
International Parental – Child Abduction System (IPCA) [254 KB]
Investigative Management System – Unclassified (IMS-U) PIA [227 KB]
Legal eDiscovery (eDiscovery) [184 KB]
Management Information System (MIS) [214 KB]
Museum Website for the Diplomatic Reception Rooms (DRR Website) [221 KB]
OBO Electronic Model Lease (OBO eML) PIA [213 KB]
Ombudsperson Mechanism Records (PSO) [79 KB]
Online Passport Renewal (OPR) [215 KB]
Online Passport Status Service (OPSS) [525 KB]
Overseas Consular Support Applications (OCSA) [490 KB] now consist of –
- Automated Cash Register System (ACRS) [202 KB]
- American Citizens Services (ACS) [231 KB]
- Accountable Items (AI)
- Consular Shared Tables (CST)
- Immigrant Visa Overseas (IVO) [229 KB]
- Independent Namecheck (INK) [191 KB]
- Non-Immigrant Visa System (NIV)
- Ten Print Live Scan (TPLS)
Overseas Security Advisory Council (OSAC) [345 KB]
Passport Data Interchange Transfer System (PDITS) PIA [218 KB]
Passport Information Electronic Records System (PIERS) [222 KB]
Passport Lookout Tracking System (PLOTS) [207 KB]
Passport Records Imaging System Management (PRISM)
Post Bangkok Business Applications (PBBA) [259 KB]
Post Emergency Guidance and Authoring System (PEGASYS) [294 KB]
Predictive Analytics (PA) [207 KB]
Pre-Immigrant Visa Overseas Technology (PIVOT) [381 KB]
Public Key Infrastructure (PKI) [331 KB]
Refugee Processing Center General Support System (RPC – GSS) [236 KB]
Regional Security Office Local Vetting (RESOLVE) [470 KB]
Regional Security Officer (RSO) Tools PIA [281 KB]Regional Security Officer Tools (RSO) Tools PIA
Risk Analysis and Management (RAM) [303 KB]
Safety and Accountability For Everyone System (SAFE) [191 KB]
Safety Health and Environmental Management (SHEM) Risk Management System (SRMS) PIA [205 KB]
Salesforce Enterprise (SF_DOS) [314 KB] (formerly IIP Cloud)
Secretary’s Phone Book (SPB) [383 KB]
Secretary’s Phone Book (SPB) 2.0 [172 KB]
Security Incident Management and Analysis II (SIMAS II) PIA [211 KB]
Security Management Systems enterprise (SMSe) [202 KB]
Security Records Tracking System (SRTS) PIA [315 KB]
Smart Traveler Enrollment Program (STEP) [208 KB]
Social Media Department-wide PIA [76 KB]
State Alumni Extranet Website (ALUMNI) [167 KB]
State Enterprise Identity as a Service (SE-IDaaS) [303 KB]
State Messaging and Archive Retrieval Toolset ( SMART) [334 KB]
Tactical High Threat Operational Response (THOR) [284 KB]
The Museum System (TMS) [190 KB]
The Office of Foreign Missions Information System (TOMIS) [405 KB]
Tracker II (TRKR II) PIA [191 KB]
Tracking Responses and Inquiries for Passports (TRIP) [305 KB]
Travel Document Issuance System (TDIS) [285 KB]
User Manager WebSecurity (UMWS) [214 KB]
Virtual Student Federal Service (VSFS) [240 KB]
Visitor Access Control System (Domestic) (VACS-D) [75 KB]
Waiver Review System (WRS) [453 KB]
Worldwide Refugee Admissions Processing System (WRAPS) [218 KB]
Yello Enterprise (YE) [182 KB]
For Privacy Impact Assessments prior to 2017, visit https://2009-2017.state.gov/privacy/c67206.htm.