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The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII). A PIA is an analysis of how information is handled to:

  1. ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
  2. determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
  3. examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.

The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency’s privacy program. For systems that collect information from or about the public, the PIA is posted on the Department’s website as notice to the public of the existence and character of the system.

Alumni [167 KB]

Consular Affairs American Citizens Services (CAACS) [593 KB] now consist of –

  • Adoptions Tracking Services (ATS)
  • Consular Task Force (CTF)
  • International Parental Child Abduction System (IPCA)
  • Smart Traveler Enrollment Program (STEP)

Consular Affairs Business Intelligence (CABI) Portal [2 MB]

Consular Affairs Document Authentication Review Tracking Services (CA-DARTS) [203 KB]

Consular Affairs Security, Infrastructure and Integration Management (CASIIM) [291 KB] now consist of –

  • Consular Affairs Enterprise Service Bus (CAESB)
  • Oracle Audit Vault and Database Vault (OAVDBV)
  • Threat and Risk Anomaly Sentinel Kit (TRASK)

Consular Consolidated Database (CCD) [283 KB]

Consular Data Information Transfer System (CDITS) [340 KB]

Consular Electronic Application Center (CEAC) [244 KB]

Consular Launchpad for Enterprise Analytics and Reporting (CLEAR) [500 KB]

Consular Lookout and Support System (CLASS) [381 KB]

  • CLASS External Interface (CXI)
  • Enterprise CLASS (eCLASS)
  • Interface CLASS (iCLASS)
  • Telecommunications Manager (TCM)
  • webCLASS

ConsularOne Applications and Data (CA CAD) [553 KB]

ConsularOne Database Infrastructure (CA CDI) [552 KB]

ConsularOne Platform/Infrastructure (CA CPI) [510 KB]

Cornerstone (CSOD) FSI Learn (FSICS) [267 KB]

CVENT INC [80 KB]

Defense Export Control and Compliance System (DECCS) [372 KB]

Defense Trade Application System (DTAS) [873 KB]

Department of State SharePoint Services – ClassNet (DoSSS-C) [242 KB]

Department of State SharePoint Services – OpenNet (DoSSS-O) [278 KB]

Department of State SharePoint Services – SIPRNet (DoSSS-S) [242 KB]

Diplomatic Clearance Application System (DCAS) [335 KB]

Diplomatic Security Evidence and Property System (DSEPS) [285 KB]

Diplomatic Security Federal Bureau of Investigations Connectivity (DS FBIC) [313 KB]

Diplomatic Security General Support System Platform as a Service (DS G-PaaS) [274 KB]

Document Imaging System (DIS) [264 KB]

DOS Email Systems (Email) [178 KB]

DS Daily-C [405 KB]

Educational and Cultural Affairs Program Management and Outreach System (ECA-PMOS) [483 KB]

Electronic Diversity Visa (eDV) [643 KB]

Electronic Medical Record System (eMed) [348 KB]

Electronic Passport Application Form Internet Website (2DB) [559 KB]

Enterprise Payment Service (EPS) [410 KB]

Enterprise Visa Application Forms (EVAF) [370 KB]

eRecords [76 KB]

Financial Disclosure Management System (FDM) [197 KB]

Foreign Affairs Network (FAN) [379 KB]

Foreign Service Officer Test (FSOT) [190 KB]

Frankfurt Investigations Database (FID) [115 KB]

Front End Processor (FEP) [171 KB]

Gateway To State (GTS) [185 KB]

Gift Registry [69 KB]

Global Foreign Affairs Compensation System (GFACS) [477 KB]

Holocaust Deportation Claims Tracking System (HDCTS) [68 KB]

Human Resource Network (HRNet) [354 KB]

Integrated Biometric System (IBS) [222 KB]

Identity Management System (IDMS) [248 KB]

IIP Cloud [254 KB]

Integrated Personnel Management System (IPMS) [419 KB]

Integrated Security and Suitability System (IS3) [339 KB]

IRM Case Management (ICM) [227 KB]

Management Information System (MIS) [214 KB]

myGrants [71 KB]

Ombudsperson Mechanism Records (PSO) [79 KB]

Online Passport Status Service (OPSS) [525 KB]

OpenNet Windows Active Directory (WINAD) [275 KB]

Overseas Consular Support Applications (OCSA) [490 KB] now consist of –

  • Automated Cash Register System (ACRS)
  • American Citizen Services (ACS)
  • Accountable Items (AI)
  • Consular Shared Tables (CST)
  • Immigrant Visa Overseas (IVO)
  • Independent Namecheck (INK)
  • Immigrant Visa Overseas (IVO)
  • Non-Immigrant Visa System (NIV)
  • Ten Print Live Scan (TPLS)

Overseas Security Advisory Council (OSAC) Web [345 KB]

Passport Application Management System (PAMS) [220 KB]

Passport Data Interchange Transfer System (PDITS) [199 KB]

Passport Information Electronic Records System (PIERS) [222 KB]

Passport Lookout Tracking System (PLOTS) [207 KB]

Passport Support Systems (PaSS) [254 KB] now consist of –

  • Passport Records Imaging Systems Management (PRISM)
  • Tracking Responses and Inquiries for Passports (TRIP)
  • Visa Request System (VRS)

Public Key Infrastructure (PKI) [331 KB]

Refugee Processing Center General Support System (RPC – GSS) [236 KB]

Refugee Processing Center START and Amazon Web Services Government Cloud (AWS GovCloud) [257 KB]

Regional Security Office Local Vetting (RESOLVE) [470 KB]

Risk Analysis and Management (RAM) [129 KB]

Secretary’s Phone Book (SPB) [383 KB]

Security Incident Management Analysis System II (SIMAS II) [83 KB]

Security Management System-enterprise (SMSe) [556 KB]

Security Records Tracking System (SRTS) [100 KB]

SHEM’s Risk Management System (SRMS) [198 KB]

Social Media Department-wide PIA [76 KB]

State Enterprise Identity as a Service (SE-IDaaS) [303 KB]

State Messaging and Archive Retrieval Toolset ( SMART) [334 KB]

Sysomos [84 KB]

Tactical High Threat Operational Response (THOR) [358 KB]

The Museum System (TMS) [190 KB]

The Office of Foreign Missions Information System (TOMIS) [405 KB]

Torts [69 KB]

Tracker II (TRKR II) [270 KB]

Travel Document Issuance System (TDIS) [630 KB]

User Manager WebSecurity (UWMS) [214 KB]

Visa Application Management Systems (VAMS) [287 KB] now consist of –

  • Diversity Visa Information System (DVIS)
  • Immigrant Visa Information System (IVIS)
  • Pre-Immigrant Visa Overseas Technology (PIVOT)

Visitor Access Control System (Domestic) (VACS-D) [75 KB]

Voyager [160 KB]

Waiver Review System (WRS) [453 KB]

Worldwide Refugee Admissions Processing System (WRAPS) [345 KB]

Yello Enterprise (YE) [182 KB]

 

For Privacy Impact Assessments prior to 2017, visit https://2009-2017.state.gov/privacy/c67206.htm.

U.S. Department of State

The Lessons of 1989: Freedom and Our Future