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The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII). A PIA is an analysis of how information is handled to:

  1. ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
  2. determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
  3. examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.

The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency’s privacy program. For systems that collect information from or about the public, the PIA is posted on the Department’s website as notice to the public of the existence and character of the system.

Adoptions Tracking Service (ATS)

Automated Cash Register System (ACRS) [202 KB]

State Alumni Extranet Website (ALUMNI) [167 KB]

Consular Affairs Document Authentication Review Tracking Services (CA-DARTS) [203 KB]

Consular Consolidated Database (CCD) [283 KB]

Consular Data Information Transfer System (CDITS) [340 KB]

Consular Electronic Application Center (CEAC) [235 KB]

Consular Launchpad for Enterprise Analytics and Reporting (CLEAR) [164 KB]

Consular Lookout and Support System (CLASS) [381 KB]

  • CLASS External Interface (CXI)
  • Enterprise CLASS (eCLASS)
  • Interface CLASS (iCLASS)
  • Telecommunications Manager (TCM)
  • webCLASS

ConsularOne Applications and Data (CA CAD) [553 KB]

ConsularOne Database Infrastructure (CA CDI) [552 KB]

ConsularOne Platform/Infrastructure (CA CPI) [510 KB]

Cornerstone (CSOD) FSI Learn (FSICS) [267 KB]

CVENT INC [80 KB]

Defense Export Control and Compliance System (DECCS) [372 KB]

Department of State SharePoint Services – OpenNet (DoSSS-O) [278 KB]

Diplomatic Clearance Application System (DCAS) [335 KB]

Diplomatic Security Business Services Suite (DS BSS) [203 KB]

Diplomatic Security Evidence and Property System (DSEPS) [285 KB]

Diplomatic Security Federal Bureau of Investigations Connectivity (DS FBIC) [340 KB]

Diplomatic Security General Support System Platform as a Service (DS G-PaaS) [274 KB]

Diplomatic Security – Training Management System (DS TMS) [251 KB]

Diversity Visa Information System (DVIS) [375 KB]

Document Imaging System (DIS) [168 KB]

DOS Email Systems (Email) [178 KB]

DS Daily-C [405 KB]

Educational and Cultural Affairs Program Management and Outreach System (ECA-PMOS) [222 KB]

Electronic Diversity Visa (eDV) [643 KB]

Electronic Medical Record System (eMed) [348 KB]

Electronic Passport Application Form Internet Website (2DB) [278 KB]

Enterprise Payment Service (EPS) [410 KB]

Enterprise Visa Application Forms (EVAF) [214 KB]

eRecords [76 KB]

Foreign Affairs Network (FAN) [379 KB]

Foreign Service Officer Test (FSOT) [236 KB]

Frankfurt Investigations Database (FID) [115 KB]

Front End Processor (FEP) [171 KB]

Gateway To State (GTS) [185 KB]

Gift Registry [69 KB]

Global Foreign Affairs Compensation System (GFACS) [477 KB]

Holocaust Deportation Claims Tracking System (HDCTS) [68 KB]

Human Resources Network (HRNet) [218 KB]

Identity Management System (IDMS) [181 KB]

Immigrant Visa Information System (IVIS) [198 KB]

Integrated Biometric System (IBS) [222 KB]

Integrated Personnel Management System (IPMS) [419 KB]

Integrated Security and Suitability System (IS3) [339 KB]

International Parental – Child Abduction System (IPCA) [254 KB]

IRM Case Management (ICM) [227 KB]

Machine Readable Travel Document Public Key Infrastructure and Signature Delivery Service (MRTD PKI SDS) [166 KB]

Management Information System (MIS) [214 KB]

myGrants [71 KB]

myServices [251 KB]

Ombudsperson Mechanism Records (PSO) [79 KB]

Online Auction (OA)  [197 KB]

Online Passport Renewal (OPR)  [215 KB]

Online Passport Status Service (OPSS) [525 KB]

Overseas Consular Support Applications (OCSA) [490 KB] now consist of –

  • Automated Cash Register System (ACRS)
  • American Citizen Services (ACS)
  • Accountable Items (AI)
  • Consular Shared Tables (CST)
  • Immigrant Visa Overseas (IVO)
  • Independent Namecheck (INK)
  • Immigrant Visa Overseas (IVO)
  • Non-Immigrant Visa System (NIV)
  • Ten Print Live Scan (TPLS)

Overseas Security Advisory Council (OSAC) Web [345 KB]

Passport Data Interchange Transfer System (PDITS) [199 KB]

Passport Information Electronic Records System (PIERS) [222 KB]

Passport Lookout Tracking System (PLOTS) [207 KB]

Passport Records Imaging System Management (PRISM)

Pre-Immigrant Visa Overseas Technology (PIVOT) [381 KB]

Public Key Infrastructure (PKI) [331 KB]

Refugee Processing Center General Support System (RPC – GSS) [236 KB]

Refugee Processing Center START and Amazon Web Services Government Cloud (AWS GovCloud) [257 KB]

Regional Security Office Local Vetting (RESOLVE) [470 KB]

Risk Analysis and Management (RAM) [129 KB]

Salesforce Enterprise (SF_DOS) [257 KB] (formerly IIP Cloud)

Secretary’s Phone Book (SPB) [383 KB]

Secretary’s Phone Book (SPB) 2.0  [172 KB]

Security Incident Management Analysis System II (SIMAS II) [83 KB]

Security Management System-enterprise (SMSe) [556 KB]

Security Records Tracking System (SRTS) [100 KB]

SHEM’s Risk Management System (SRMS) [198 KB]

Smart Traveler Enrollment Program (STEP) [208 KB]

Social Media Department-wide PIA [76 KB]

State Enterprise Identity as a Service (SE-IDaaS) [303 KB]

State Messaging and Archive Retrieval Toolset ( SMART) [334 KB]

Sysomos [84 KB]

Tactical High Threat Operational Response (THOR) [358 KB]

The Museum System (TMS) [190 KB]

The Office of Foreign Missions Information System (TOMIS) [405 KB]

Torts [69 KB]

Tracker II (TRKR II) [270 KB]

Tracking Responses and Inquiries for Passports (TRIP) [305 KB]

Travel Document Issuance System (TDIS)  [285 KB]

User Manager WebSecurity (UMWS) [214 KB]

Virtual Student Federal Service (VSFS) [240 KB]

Visa Request System (VRS)

Visitor Access Control System (Domestic) (VACS-D) [75 KB]

Voyager [160 KB]

Waiver Review System (WRS) [453 KB]

Worldwide Refugee Admissions Processing System (WRAPS) [218 KB]

Yello Enterprise (YE) [182 KB]

 

For Privacy Impact Assessments prior to 2017, visit https://2009-2017.state.gov/privacy/c67206.htm.

U.S. Department of State

The Lessons of 1989: Freedom and Our Future