Privacy Impact Assessments

The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII).  A PIA is an analysis of how information is handled to:

  1. ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
  2. determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
  3. examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.

The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency's privacy program.  For systems that collect information from or about the public, the PIA is posted on the Department's website as notice to the public of the existence and character of the system.

ASTORM (Metastorm)
Automated Cash Register System (ACRS)
CVENT
Case Management (CM)
Centralized Data Collection and Integration System (CDCIS)
Consular Affairs American Citizens Services (CAACS)
Consular Affairs Business Intelligence (CABI) Portal
Consular Affairs Legal System (CALS)
Consular Affairs Security, Infrastructure and Integration Management (CASIIM)
Consular Consolidated Database (CCD)
Consular Data Information Transfer System (CDITS)
Consular Electronic Application Center (CEAC)
Consular Lookout and Support System (CLASS)
ConsularOne Applications and Data (CA-CAD)
ConsularOne Database Infrastructure (CDI)
ConsularOne Platform-Infrastructure (CPI)
Content Management System (CMS)
DOS Email Systems
Defense Export Control and Compliance System (DECCS)
Defense Trade Application System (DTAS)
Department of State - Office 365 (DOS-O365)
Department-wide Social Media PIA
Diplomatic Clearance Application System (DCAS)
Diplomatic Security Evidence and Property System (DSEPS)
Document Authentication Request Tracking Services (DARTS)
Document Imaging System (DIS)
Domestic Accounts Receivable Tracking System (DARTS)
ECA Program Management and Outreach System (ECA-PMOS)
Electronic Diversity Visa (eDV)
Electronic Medical Record System (eMed)
Electronic Visa Application Form (EVAF)
Enterprise Payment Service (EPS)
Event Brite
Federal Bureau of Investigations Connectivity (FBIC)
Financial Disclosure Management System (FDM)
Florida Regional Center Regional Online Recruitment Platform (WHAFRCeRecruit)
Foreign Affairs Network (FAN)
Foreign Service Officer Test (FSOT)
Frankfurt Investigations Database (FID)
Front End Processor (FEP)
Gateway-to-State (GTS)
Gift Registry PIA
Global Financial Management System (GFMS)
Grants Database Management System (GDMS)
Holocaust Deportation Claims Tracking System (HDCTS)
Human Resource Network (HRNet)
IIP Cloud
Identity Management System (IDMS)
Immigrant Visa Information System (IVIS)
Immigrant Visa Overseas (IVO) System
Independent Name Check (INK) System
Integrated Biometric System (IBS)
Integrated Personnel Management System (IPMS)
Integrated Security and Suitability System (IS3)
International Parent-Child Abduction (IPCA) System
Investigative Management System - Unclassified (IMS-U)
Investigative Management System- Classified (IMS-C)
Language Services Management System (LSMS)
Office of Inspector General - Case Management System (OIG-CMS)
Ombudsperson Mechanism Records (PSO)
Overseas Consular Support Applications (OCSA)
Overseas Security Advisory Council (OSAC)
PEPFAR Events and Meetings (PEPFAREM)
Partners and Donors Vetting System (PDVS)
Passport Application Management System (PAMS)
Passport Support Systems (PASS)
Personnel Recovery Engagement Tracker (PRET)
Public Affairs Web Services (PAWS)
Public Key Infrastructure (PKI)
Refugee Processing Center General Support System (RPC - GSS)
Regional Security Office Local Vetting (RESOLVE)
Risk Analysis and Management (RAM)
SHEM's Risk Management System (SRMS)
Secretary's Phone Book (SPB)
Security Incident Management Analysis System (SIMAS) II
Security Management System-enterprise (SMSe)
Security Records Tracking System (SRTS)
Department of State SharePoint Services - ClassNet (DoSSS-C)
Department of State SharePoint Services - OpenNet (DoSSS-O)
Department of State SharePoint Services - SIPRNet (DoSSS-S)
Smart Traveler Enrollment Program (STEP)
State Messaging and Archive Retrieval Toolset ( SMART)
Sysomos
Tactical High Threat Operational Response (THOR)
The Museum System (TMS)
The Office of Foreign Missions Information System (TOMIS)
Torts
Tracker II (TRKR II)
Visa Application Management Systems (VAMS)
Visitor Access Control System (Domestic) (VACS-D)
Voyager
Waiver Review System (WRS)
eRecords
eRecruitment
myGrants