Privacy Impact Assessments

The E-Government Act of 2002 requires federal agencies to conduct a Privacy Impact Assessment (PIA) for any information electronic collections and information technology (IT) systems that contain personally identifiable information (PII).  A PIA is an analysis of how information is handled to:

  1. ensure handling conforms to applicable legal, regulatory, and policy requirements regarding privacy,
  2. determine the risks and effects of collecting, maintaining, and disseminating PII in a system, and
  3. examine and evaluate protections and alternative processes for handling information to mitigate potential privacy risks.

The PIA is also a way the Department maintains an inventory of its PII holdings, which is an essential responsibility of any agency's privacy program.  For systems that collect information from or about the public, the PIA is posted on the Department's website as notice to the public of the existence and character of the system.


ASTORM (Metastorm)

Centralized Data Collection and Integration System (CDCIS)

Consular Affairs American Citizens Services (CAACS) now consist of - 

  • Adoptions Tracking Services (ATS)
  • Consular Task Force (CTF)
  • International Parental Child Abduction System (IPCA)

Consular Affairs Business Intelligence (CABI) Portal

Consular Affairs Document Authentication Review Tracking Services (CA-DARTS)

Consular Affairs Legal System (CALS) (formerly Thomson Elite Pro Law)

Consular Affairs Security, Infrastructure and Integration Management (CASIIM) now consist of - 

  • Consular Affairs Enterprise Service Bus (CAESB)
  • Oracle Audit Vault and Database Vault (OAVDBV)
  • Threat and Risk Anomaly Sentinel Kit (TRASK) 

Consular Consolidated Database (CCD)

Consular Data Information Transfer System (CDITS)

Consular Electronic Application Center (CEAC)

Consular Lookout and Support System (CLASS)

  • CLASS External Interface (CXI)
  • Enterprise CLASS (eCLASS)
  • Interface CLASS (iCLASS)
  • Telecommunications Manager (TCM)
  • webCLASS

ConsularOne Applications and Data (CA CAD)

ConsularOne Database Infrastructure (CA CDI)

ConsularOne Platform/Infrastructure (CA CPI)

CVENT INC

Defense Export Control and Compliance System (DECCS)

Defense Trade Application System (DTAS)

Department of State - Office 365 (DOS-O365)

Department of State SharePoint Services - ClassNet (DoSSS-C)

Department of State SharePoint Services - OpenNet (DoSSS-O)

Department of State SharePoint Services - SIPRNet (DoSSS-S)

Diplomatic Clearance Application System (DCAS)

Diplomatic Security Evidence and Property System (DSEPS)

Diplomatic Security Federal Bureau of Investigations Connectivity (DS FBIC)

DOS Email Systems (Email)

Educational and Cultural Affairs Program Management and Outreach System (ECA-PMOS)

Electronic Diversity Visa (eDV)

Electronic Medical Record System (eMed)

Embassy Rangoon Guest Identification Network (ER-GIN)

Enterprise Payment Service (EPS)

Enterprise Visa Application Forms (EVAF)

eRecords

eRecruitment

Event Brite

Financial Disclosure Management System (FDM)

Florida Regional Center Regional Online Recruitment Platform (WHAFRCeRecruit)

Foreign Affairs Network (FAN)

Foreign Service Officer Test (FSOT)

Frankfurt Investigations Database (FID)

Front End Processor (FEP)

Gateway to State (GTS)

Gift Registry

Holocaust Deportation Claims Tracking System (HDCTS)

Human Resource Network (HRNet)

Identity Management System (IDMS)

IIP Cloud

IIP Content Management System (CMS)

Integrated Personnel Management System (IPMS)

Integrated Security and Suitability System (IS3)

Investigative Management System - Unclassified (IMS-U)

Investigative Management System- Classified (IMS-C)

IRM Case Management (ICM)

Language Services Management System (LSMS)

myGrants

Ombudsperson Mechanism Records (PSO)

Overseas Consular Support Applications (OCSA) now consist of -

  • Automated Cash Register System (ACRS)
  • American Citizen Services (ACS)
  • Accountable Items (AI)
  • Consular Shared Tables (CST)
  • Immigrant Visa Overseas (IVO)
  • Independent Namecheck (INK)
  • Immigrant Visa Overseas (IVO)
  • Non-Immigrant Visa System (NIV)
  • Ten Print Live Scan (TPLS)

Overseas Security Advisory Council (OSAC) Web

Partners and Donors Vetting System (PDVS)

Passport Application Management System (PAMS)

Passport Data Interchange Transfer System (PDITS)

Passport Lookout Tracking System (PLOTS) 

Passport Support Systems (PaSS) now consist of - 

  • Electronic Passport Application Form Internet Website (2DB)
  • Online Passport Status Service (OPSS)
  • Passport Records Imaging Systems Management (PRISM)
  • Tracking Responses and Inquiries for Passports (TRIP)
  • Travel Document Issuance System (TDIS)
  • Visa Request System (VRS)

Public Affairs Web Services (PAWS)

Public Key Infrastructure (PKI)

Refugee Processing Center General Support System (RPC - GSS)

Regional Security Office Local Vetting (RESOLVE)

Risk Analysis and Management (RAM)

Secretary's Phone Book (SPB)

Security Incident Management Analysis System II (SIMAS II)

Security Management System-enterprise (SMSe)

Security Records Tracking System (SRTS)

SHEM's Risk Management System (SRMS)

Smart Traveler Enrollment Program (STEP)

Social Media Department-wide PIA

State Messaging and Archive Retrieval Toolset ( SMART)

Sysomos

Tactical High Threat Operational Response (THOR)

The Museum System (TMS)

The Office of Foreign Missions Information System (TOMIS)

Torts

Tracker II (TRKR II)

Visa Application Management Systems (VAMS) now consist of - 

  • Diversity Visa Information System (DVIS)
  • Immigrant Visa Information System (IVIS)
  • Pre-Immigrant Visa Overseas Technology (PIVOT)

Visitor Access Control System (Domestic) (VACS-D)

Voyager

Waiver Review System (WRS)