System of Records Notices

The Privacy Act of 1974 establishes safeguards for the protection of certain records, which the federal government collects and maintains on United States citizens and aliens lawfully admitted for permanent residence.  The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called "system"), while a "record" is an item of information about an individual, including his or her name or some other identifier.  A "system of records" is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual's name or other personal identifer.

Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary.  A SORN is intended to inform the public of:

  1. what kinds of personal information federal agencies maintain,
  2. how agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and
  3. how an individual might request access or seek redress to their information.

 

SORN

PDF Version

Federal Register

Child Care  Subsidy Program Records, STATE-32

Get Acrobat Reader 66 FR 53824

Communications  Personnel Training Records, STATE-57

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53 FR 16208*

Confidential Statement of Employment and Financial Interests Records, STATE-04

Get Acrobat Reader 42 FR 49701*

Congressional Correspondence Records, STATE-43

Get Acrobat Reader 66 FR 29625

Congressional Travel Records, STATE-44

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62 FR 36863

Contractors Records, STATE-45

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42 FR 49724*

Coordinator for Combatting Terrorism Records, STATE-06

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42 FR 49702*

Country Clearance Records, STATE-77

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76 FR 61132

Cryptographic Clearance Records, STATE-07

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75 FR 52798

Cultural Property Advisory Committee Records, STATE-63

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66 FR 29621

Digital Communication and Outreach, STATE-79

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78 FR 54946

Educational and Cultural Exchange Program Records, STATE-08

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72 FR 45083

Electronic Media Photographers Records, STATE-66

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66 FR 29624

Email Archive Management Records, STATE-01

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82 FR 58477

Employee Contact Records, STATE-40

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83 FR 17873

External Research Records, STATE-10

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42 FR 49704*

Extradition Records, STATE-11

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67 FR 30754

Family Advocacy Case Records, STATE-75

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74 FR 330

Family Liaison Office Records, STATE-50

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83 FR 50432

Fine Arts Records, STATE-46

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42 FR 49724*

Foreign Assistance Inspection Records, STATE-48

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42 FR 49725*

Foreign Service Employee Locator/Notification Records, STATE-12 (rescinded - see STATE-40)

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                 83 FR 33970

Foreign Service Grievance Board Records, STATE-13

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42 FR 49706*

Foreign Service Institute Records, STATE-14

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71 FR 8882

Garnishment of Wages Records, STATE-61

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61 FR 53259

Global Financial Management System, STATE-73

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73 FR 40651

Human Resources Records, STATE-31

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78 FR 43258

Identity Management System (IDMS), STATE-72.

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71 FR 62653

Information Access Programs Records, STATE-35.

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77 FR 48199

Integrated Logistics Management System, STATE-70.

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71 FR 8885

Intelligence and Research Records, STATE-15.

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42 FR 49707*

International Conference Delegates Records, STATE-16.

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42 FR 49707*

International Narcotics and Law Enforcement Affairs (INL) Personnel Records (INLPR), STATE-74.

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73 FR 61918

International Organizations Records, STATE-17.

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42 FR 49707*

Labor Attache Records, STATE-18.

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42 FR 49708*

Law of the Sea Records, STATE-19.

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42 FR 49708*

Legal Adviser Attorney Employment Application Records, STATE-20.

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67 FR 30755

Legal Case Management Records, STATE-21.

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83 FR 28707

Medical Records, STATE-24.

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80 FR 7671

Munitions Control Records, STATE-42.

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73 FR 15041

Network User Account Records, STATE-56.

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82 FR 58475

Office of Foreign Missions Records, STATE-81.

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80 FR 78812

Office of Freedom of Information, Privacy and Classification Review WAE Re-employed Annuitants and Contractor Records, STATE-51.

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59 FR 4131*

Office of Inspector General Time Sheet System, STATE-67.

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67 FR 60278

Office of the Coordinator for Reconstruction and Stabilization Records, STATE-68.

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75 FR 52797

Office of the Inspector General Investigation Management System, STATE-53.

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78 FR 42149

Official Gift Records and Gift Donor Vetting Records, STATE-80.

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80 FR 30525

Ombudsperson Mechanism Records, STATE-83.

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82 FR 43637

Overseas Citizens Services Records and Other Overseas Records, STATE-05.

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81 FR 62235

Parking Permit and Car Pool Records, STATE-52.

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76 FR 22444

Passport Records, STATE-26.

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80 FR 15653

Personal Property Claims Records, STATE-27.

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77 FR 65048

Personal Services Contractor Records, STATE-76.

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76 FR 52378

Personality Cross Reference Index to the Secretariat Automated Data Index Records, STATE-28.

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42 FR 49715*

Personality Index to the Central Foreign Policy Records, STATE-29.

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42 FR 49716*

Personnel-Payroll Records, STATE-30.

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63 FR 7039

Post Capabilities Database (PCD), STATE-71.

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74 FR 65586

Procurement Career Management Information System, STATE-58.

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58 FR 32560*

Protocol Records, STATE-33.

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81 FR 9922

Public Notice on Integration of USIA & ACDA Records

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Records Maintained by the Office of Civil Rights, STATE-09.

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75 FR 70342

Records of the Bureau of Public Affairs, STATE-22.

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75 FR 70343

Records of the Domestic Accounts Receivable Tracking System, STATE-23.

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62 FR 61570

Records of the Office of Citizen Exchanges, STATE-62.

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66 FR 29621

Records of the Office of White House Liaison, STATE-34.

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77 FR 57639

Records of the Office of the Assistant Legal Adviser for International Claims and Investment Disputes, STATE-54.

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73 FR 35189

Refugee Case Records, STATE-59.

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77 FR 5865

Risk Analysis and Management Records, STATE-78.

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76 FR 76215

Rover Records, STATE-41.

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60 FR 66335

Security Records, STATE-36.

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83 FR 28058

Senior Personnel Appointments Records, STATE-47.

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64 FR 921

Service Contributors Records, STATE-64.

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66 FR 29622

Skills Catalogue Records, STATE-49.

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43 FR 45957*

Speaker/Specialist Program Records, STATE-65.

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74 FR 65587

Translators and Interpreters Records, STATE-37.

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77 FR 65049

Vendor Records, STATE-38.

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42 FR 49721*

Visa Records, STATE-39.

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83 FR 28062

WebMove Records, STATE-69.

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71 FR 8883

World Military Expenditures and Arms Transfers Mailing List, STATE-55.

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66 FR 21806

Board of Appellate Review Records, STATE-02

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67 FR 30753

Bureau of Economic and Business Affairs Contact List, STATE-03

Get Acrobat Reader 66 FR 54320
Prefatory Statement of Routine Uses Get Acrobat Reader

*** FederalRegister.gov only covers documents published starting in January of 1994 (volumes 59-current). Documents published before 1993 (Volumes 1-58) may be available online at FDSys or via a Federal Depository Library. If the FR citation is not linked below please visit those websites*