The Privacy Act of 1974 establishes safeguards for the protection of certain records, which the federal government collects and maintains on United States citizens and aliens lawfully admitted for permanent residence.  The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called “system”), while a “record” is an item of information about an individual, including his or her name or some other identifier.  A “system of records” is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual’s name or other personal identifier.

Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary.  A SORN is intended to inform the public of:

  1. what kinds of personal information federal agencies maintain,
  2. how agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and
  3. how an individual might request access or seek redress to their information.

Click here to access the list of final rules for published SORNs.


SORN PDF Version Federal Register
Board of Appellate Review Records, STATE-02 PDF 67 FR 30753
Bureau of Economic and Business Affairs Contact List, STATE-03 PDF 66 FR 54320
Child Care Subsidy Program Records, STATE-32 PDF 66 FR 53824
Communications Personnel Training Records, STATE-57 PDF 53 FR 16208*
Confidential Statement of Employment and Financial Interests Records, STATE-04 PDF 42 FR 49701*
Congressional Correspondence Records, STATE-43 PDF 66 FR 29625
Congressional Travel Records, STATE-44 PDF 62 FR 36863
Contractors Records, STATE-45 PDF 42 FR 49724*
Coordinator for Combatting Terrorism Records, STATE-06 PDF 42 FR 49702*
Country Clearance Records, STATE-77 PDF 76 FR 61132
Cryptographic Clearance Records, STATE-07 PDF 75 FR 52798
Cultural Property Advisory Committee Records, STATE-63 PDF 66 FR 29621
Digital Communication and Outreach, STATE-79 PDF 78 FR 54946
Educational and Cultural Exchange Program Records, STATE-08 PDF 85 FR 45946
Electronic Media Photographers Records, STATE-66 PDF 66 FR 29624
Email Archive Management Records, STATE-01 PDF 82 FR 58477
Employee Contact Records, STATE-40 PDF 83 FR 17873
External Research Records, STATE-10 PDF 42 FR 49704*
Extradition Records, STATE-11 PDF 67 FR 30754
Family Advocacy Case Records, STATE-75 PDF 74 FR 330
Family Liaison Office Records, STATE-50 PDF 83 FR 50432
Fine Arts Records, STATE-46 PDF 42 FR 49724*
Fine Arts Records, STATE-46 PDF 42 FR 49724*
Foreign Assistance Inspection Records, STATE-48 PDF 42 FR 49725*
Foreign Service Employee Locator/Notification Records, STATE-12 (rescinded – see STATE-40) 83 FR 33970
Foreign Service Grievance Board Records, STATE-13 PDF 42 FR 49706*
Foreign Service Institute Records, STATE-14 PDF 71 FR 8882
Garnishment of Wages Records, STATE-61 PDF 61 FR 53259
Global Financial Management System, STATE-73 PDF 73 FR 40651
Human Resources Records, STATE-31 PDF 78 FR 43258
Identity Management System (IDMS), STATE-72 (rescinded) PDF 85 FR 46776
Information Access Programs Records, STATE-35 PDF 77 FR 48199
Integrated Logistics Management System, STATE-70 PDF 71 FR 8885
Intelligence and Research Records, STATE-15 PDF 42 FR 49707*
International Conference Delegates Records, STATE-16 PDF 42 FR 49707*
International Narcotics and Law Enforcement Affairs (INL) Personnel Records (INLPR), STATE-74 PDF 73 FR 61918
International Organizations Records, STATE-17 PDF 42 FR 49707*
Labor Attache Records, STATE-18 PDF 42 FR 49708*
Law of the Sea Records, STATE-19 PDF 42 FR 49708*
Legal Adviser Attorney Employment Application Records, STATE-20 PDF 67 FR 30755
Legal Case Management Records, STATE-21 PDF 83 FR 28707
Medical Records, STATE-24 PDF 80 FR 7671
Munitions Control Records, STATE-42 PDF 73 FR 15041
Network User Account Records, STATE-56 PDF 82 FR 58475
Office of Foreign Missions Records, STATE-81 PDF 80 FR 78812
Office of Freedom of Information, Privacy and Classification Review WAE Re-employed Annuitants and Contractor Records, STATE-51 PDF 59 FR 4131*
Office of Inspector General Time Sheet System, STATE-67 PDF 67 FR 60278
Office of the Coordinator for Reconstruction and Stabilization Records, STATE-68 PDF 75 FR 52797
Office of the Inspector General Investigation Management System, STATE-53 PDF 78 FR 42149
Official Gift Records and Gift Donor Vetting Records, STATE-80 PDF 80 FR 30525
Ombudsperson Mechanism Records, STATE-83 PDF 82 FR 43637
Overseas Citizens Services Records and Other Overseas Records, STATE-05 PDF 81 FR 62235
Parking Permit and Car Pool Records, STATE-52 PDF 76 FR 22444
Passport Records, STATE-26 PDF 80 FR 15653
Personal Property Claims Records, STATE-27 PDF 77 FR 65048
Personal Services Contractor Records, STATE-76 PDF 76 FR 52378
Personality Cross Reference Index to the Secretariat Automated Data Index Records, STATE-28 PDF 42 FR 49715*
Personality Index to the Central Foreign Policy Records, STATE-29 PDF 42 FR 49716*
Personnel-Payroll Records, STATE-30 PDF 63 FR 7039
Post Capabilities Database (PCD), STATE-71 PDF 74 FR 65586
Procurement Career Management Information System, STATE-58 PDF 58 FR 32560*
Protocol Records, STATE-33 PDF 81 FR 9922
Public Notice on Integration of USIA & ACDA Records PDF
Records Maintained by the Office of Civil Rights, STATE-09 PDF 75 FR 70342
Records of the Bureau of Public Affairs, STATE-22 PDF 75 FR 70343
Records of the Domestic Accounts Receivable Tracking System, STATE-23 PDF 62 FR 61570
Records of the Office of Citizen Exchanges, STATE-62 PDF 66 FR 29621
Records of the Office of White House Liaison, STATE-34 PDF 77 FR 57639
Records of the Office of the Assistant Legal Adviser for International Claims and Investment Disputes, STATE-54 PDF 73 FR 35189
Refugee Case Records, STATE-59 PDF 77 FR 5865
Risk Analysis and Management Records, STATE-78 PDF 76 FR 76215
Rover Records, STATE-41 PDF 60 FR 66335
Secretariat Contact Records, STATE-84 PDF 85 FR 52185
Security Records, STATE-36 PDF 83 FR 28058
Senior Personnel Appointments Records, STATE-47 PDF 64 FR 921
Service Contributors Records, STATE-64 PDF 66 FR 29622
Skills Catalogue Records, STATE-49 PDF 43 FR 45957*
Speaker/Specialist Program Records, STATE-65 PDF 74 FR 65587
Translators and Interpreters Records, STATE-37 PDF 77 FR 65049
Vendor Records, STATE-38 PDF 42 FR 49721*
Visa Records, STATE-39 PDF 83 FR 28062
WebMove Records, STATE-69 PDF 71 FR 8883
World Military Expenditures and Arms Transfers Mailing List, STATE-55 PDF 66 FR 21806

Prefatory Statement of Routine Uses PDF

*** only covers documents published starting in January of 1994 (volumes 59-current). Documents published before 1993 (Volumes 1-58) may be available online at FDSys or via a Federal Depository Library. If the FR citation is not linked below please visit those websites*

For System of Records Notices prior to 2017, visit

U.S. Department of State

The Lessons of 1989: Freedom and Our Future